Seeking motivated and dedicated administrative assistants with strong administrative and client-focused skills to support our legal team in Ballarat office.
- 1x full time ongoing position
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1x part time (0.5 FTE) ongoing position
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Salary range: $67,350 - $81,080 plus super
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Up to $15,900 in salary packaging, flexible hybrid work arrangement
About the role
Reporting to the Administrative Services Manager (ASM), you will work within a team of legal assistants to provide a broad range of legal administration support to our lawyers and the wider office including word processing, data entry, file management and reception services.
Additionally, you will assist legal aid clients with general enquiries and work with external legal practitioners and community legal centres to ensure the needs of our clients are met.
This role is based at our Ballarat office on Wathaurung Country.
Why Ballarat?
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Our office is just over an hour drive from Melbourne and Geelong.
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All the amenities of a city, without the extended commute to work.
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Exposure to multiple practice areas including crime, child protection, family violence, family law and civil justice.
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Opportunity to deliver community legal education with legal staff and other specialist roles.
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Feel a sense of connectedness and community from working in regional Australia.
About you
As our ideal candidate, you will possess:
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Excellent organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
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Strong communication skills, with the ability to interact effectively with clients from diverse backgrounds, including vulnerable individuals.
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The ability to handle sensitive and complex situations with discretion.
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Proficiency in Microsoft Office (Word, MS Teams) and the ability to learn and use legal case management systems effectively.
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Team-oriented mindset, with the ability to collaborate and work well with others in a busy legal environment.
Don't meet every requirement? At VLA, we understand that your work and life experiences can be just as valuable. If your CV doesn't align perfectly with our job description, we strongly encourage you to apply. You may be just the right candidate.
About VLA
We offer legal representation, family dispute resolution and non-legal advocacy to those who need it most. With over 1400 staff employed in 16 offices across Victoria, we help people with their legal problems by providing information, advice and education with a focus on the prevention and early resolution of legal problems.
Our clients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds and foster a work culture that's inclusive as well as diverse. Your unique ideas and perspectives are valued so that we best represent the people we serve.
Employee benefits
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A focus on work-life balance, including flexible working arrangements
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Hybrid work from home & office model
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Generous leave benefits, including:
- Three days paid seasonal leave (to be taken between Boxing Day and New Year's Day public holidays)
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Paid gender affirmation leave
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Five days both paid reproductive and fertility leave per calendar year
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Annual 3% salary increase each December plus performance-related salary incentives
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Attractive salary packaging options including General Expenses up to $15,900, Meals & Entertainment up to $2,650 PLUS Novated Leasing
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Discounted annual Myki public transport passes
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Individual learn ing and professional development opportunities, tailored to your role and career goals
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Free annual flu vaccinations
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Access to our Employee Assistance Program, including confidential counselling and access to a range of mental health and wellbeing resources.
How to apply
To be considered for this role, please submit your current resume and a cover letter addressing the key selection criteria.
If you require adjustments to the recruitment and selection process or need an alternative format to any of the application material, please don't hesitate to get in touch with our team.
For further information, please review the attached position description or contact Mark Harris, Administrative Services Manager on (03) 5329 6282 or
[email protected].
No agency applications will be accepted.
Applications close by 11.59pm on Monday 17 August 2026.
Other relevant information
It is a requirement that staff attend for office-based days at their primary work location. In line with this requirement, interstate applications will be considered only where the candidate is able and willing to relocate to Victoria, unless part of a border community.
VLA is committed to putting the safety and wellbeing of children first.
