In-Demand Administration officer Jobs in Wheelers Hill, Vic

Reception/Administration Officer
Hope Kids OT —Mount Waverley VIC
- $28 - $30 an hour
- Part-time
- Private practice
- Customer service
- Medical office experience
Quick Apply
Customer Service & Administration Officer
Alex Group Aus —Dandenong VIC
- $61,000 - $66,000 a year
- Full-time
- CRM software
- Customer service
- Salesforce
- Employee discount
- Professional development assistance
Quick Apply
5d
Administration Officer
Cleanaway —Dandenong VIC
- Full-time
4d
Customer Service Officer
EACH —Ferntree Gully VIC
- $32.96 an hour
- Part-time
- Customer service
- Microsoft Office
- Databases
- Employee assistance program
Quick Apply
3d
NDIS Admin & Client Officer
Enhanced Ability Behaviour Support Pty Ltd —Melbourne VIC
- $34.44 - $36.81 an hour
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick Apply
4d
Administration Officer
Bolton Clarke —Melbourne Eastern Suburbs VIC
- Full-time
- Administrative experience
- Data entry
- Health insurance
- Employee assistance program
Administration Officer
James An College Bayswater —Bayswater VIC
- From $25 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Computer skills
Quick Apply
Clayton - Customer Service & Admissions Officer
Monash Health —Clayton VIC
- Part-time
- Customer service
- Administrative experience
- EMR systems
1d
Purchasing Officer
Haines Educational —Wantirna South VIC
- $35 - $38 an hour
- Part-time
- Office
- Education
- Bachelor's degree
Quick Apply
1d
Continuous Improvement/System Administration Officer
Knox City Council —City of Knox VIC
- $83,593.07 - $97,258.47 a year
- Temporary
- Data analysis skills
- Administrative experience
- No degree
- Parental leave
- Employee assistance program
10d
Casual Customer Service & Admissions Officer
Monash Health —Dandenong VIC
- Organisational skills
- Medical terminology
- Communication skills
3d
Administration Assistant
James An College Bayswater —Bayswater VIC
- $24 - $26 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Computer skills
Quick Apply
Education Support Officer - Dandenong, Narre Warren, Noble Park or Springvale
AMES Australia —Noble Park VIC
- $62,501 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
- Employee discount
12d
Freedom of Information & Access Support Officer
Emergency Services Telecommunications Authority (ESTA) —Burwood East VIC
- Full-time
- Administrative experience
- Free parking
- Employee assistance program
8d
Business Services Officer
Victorian Government —Melbourne Eastern Suburbs VIC
- $81,496 - $98,955 a year
- Full-time
- Data analysis skills
- Research
- Administrative experience
8d
Patient Relationship Officer JMPH
Monash Health —Clayton VIC
- Part-time
- Customer service
- Computer skills
- Communication skills
- Health insurance
- Annual leave
Admissions Officer
Pass Global Pty Ltd T/a ALTEC College —Melbourne VIC
- $28 - $33 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Data analysis skills
Quick Apply
5d
Administrative Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Administrative experience
- Communication skills
- Office experience
9d
Case Officer - Multiple Roles
Victorian Government —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Administrative experience
- Case management
- Organisational skills
- Health insurance
8d
Administrative Officer (Phone Room Clerk) - Elective Surgery Services
Monash Health —Clayton VIC
- Part-time
- Data entry
- Computer skills
- Medical terminology
1d

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Reception/Administration Officer

Hope Kids OT
Mount Waverley VIC

Quick Apply

Job Details

Part-time | Full-time
$28 - $30 an hour

Qualifications

Customer service
Medical office experience
Front desk
Computer skills
Medical terminology
Medical administration

Full Job Description

Hope Kids OT is a multi award winning growing private practice that offers family-centred, neurodiversity affirming Paediatric Occupational Therapy services to children from birth through to adolescence.

Reception & Administration Support

We are currently recruiting for exceptional customer service and administrative team members to support to the business to ensure the team is able to deliver quality and timely services to clients. We have a part time role available at our Mount Waverley location.

Your primary responsibilities will include:

Greet and welcome clients, families and visitors
Answer, screen and forward incoming phone calls
Manage intake process for new clients; discussing processes and expectations, completing relevant paperwork and booking in relevant appointments
Manage appointment bookings and cancellations for both clinic and school/offsite
Attend to enquiries; Providing clear and accurate information in-person and via phone/email
Provide clear and accurate information in-person and via phone/email
Gather medical records and reports in preparation for consultations
Process client and third-party payments including issuing invoices and receipts
Attend to account enquiries or escalate to appropriate person
Provide financial management support to Director including following up bad debts, preparing and balancing daily banking as appropriate.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, business cards) along with supporting the general cleanliness of the practice including bathrooms, rubbish bins, common areas and kitchen to ensure a safe and clean practice for all staff and clients.
Update all relevant systems to ensure client, referring doctor and other relevant information is correct.
Maintain office security by following safety procedures and controlling access via the reception desk
Perform administrative duties such as filing, photocopying, transcribing and emailing, ordering office supplies and keeping inventory of stock.
Update, maintain and contribute to the ongoing improvement of business processes and systems
Participate in regular company team events as required
Actively contribute to a safe and healthy work environment
Handle and store client information in line with privacy and confidentiality requirements
Any other duties as reasonably requested

Technical Skills, Experience & Qualifications:

Must have a Right to Work in Australia
Experience in reception/admin for medical or similar private practice
Knowledge of NDIS and other funding bodies would be an advantage
Sound computer and customer service skills

Key Capabilities:

Professionalism – representing Hope Kids OT in a friendly and helpful manner, ensuring a customer focus at all times
Communication & teamwork – the ability to get your message across in a positive way, to actively listen and work cooperatively with those around you

Initiative- you use your knowledge and skills to proactively and systematically work through issues as they arise.

Empathy – the ability to maintain an awareness of others feelings and emotions in the context of your interactions with them
Accountability – take responsibility for actions and outcomes in performance of duties.

Problem Solving – Ability to “think on one’s feet”, investigate and provide solutions
Information Technology – you are able to use the systems provided to you and are willing to learn and accept new technology.

To apply, please email your cv and profile photo to [email protected]

We look forward to hearing from you!

The position will be available until the position is filled with a suitable candidate.

Job Types: Full-time, Part-time

Pay: $28.00 – $30.00 per hour

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

administration officer jobs in wheelers hill, vic

Reception/Administration Officer

Customer Service & Administration Officer

Administration Officer

Customer Service Officer

NDIS Admin & Client Officer

Administration Officer

Administration Officer

Clayton - Customer Service & Admissions Officer

Purchasing Officer

Continuous Improvement/System Administration Officer

Casual Customer Service & Admissions Officer

Administration Assistant

Education Support Officer - Dandenong, Narre Warren, Noble Park or Springvale

Freedom of Information & Access Support Officer

Business Services Officer

Patient Relationship Officer JMPH

Admissions Officer

Administrative Officer

Case Officer - Multiple Roles

Administrative Officer (Phone Room Clerk) - Elective Surgery Services

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