In-Demand Medical administration Jobs in Newcastle, Nsw

Administration Assistant
Jet Aviation —Williamtown NSW
- $70,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Administration Officer
Ramsay Health Care —Gateshead NSW
- Full-time
- Writing skills
- Administrative experience
- Organisational skills
- Referral program
Quick Apply
Experienced Medical Receptionist
Lake Macquarie Medical Centre —Newcastle NSW
- $35 - $38 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
Quick Apply
7d
Medical Receptionist
Serco Plc —Williamtown NSW
- Full-time
- Administrative experience
- No degree
- Communication skills
- Free parking
Experienced Medical Receptionist / Administrator - Hearing Clinic - Belmont NSW
Lake Hearing —Belmont NSW
- $26.97 - $32.00 an hour
- Full-time
- Customer service
- Administrative experience
- Clinic
Quick Apply
Talent Acquisition Coordinator
WesTrac —Tomago NSW
- Administrative experience
- Recruiting
- Organisational skills
- Parental leave
- Employee assistance program
Occupational Health Assessor | Charlestown | Part Time
For Health Group —Charlestown NSW
- Part-time
- Private practice
Medical Receptionist
GenesisCare —Lake Macquarie NSW
- Part-time
- Administrative experience
- Clinic
- Organisational skills
- Parental leave
- Gym membership
General Paediatric Secretary
Hunter New England Local Health District —Newcastle NSW
- $70,067.99 - $71,072.43 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
- On-the-job training
11d
Service Coordinator
WesTrac —Tomago NSW
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Parental leave
- Employee assistance program
Property Operations Officer (Fixed Term)
Allambi Care —Warners Bay NSW
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
- Annual leave
5d
Medical Receptionist
Dr Rita Singh Family Practice —Mayfield NSW
- $20 - $25 an hour
- No experience needed
- In-person
Quick Apply
Business Trainee
HunterNet —Newcastle NSW
- Full-time
- Microsoft Office
- Administrative experience
- Business
11d
Claims Support Officer
Allianz —Charlestown NSW
- Full-time
- Hybrid work
- Customer service
- Databases
Visiting Medical Officer in General Practice Sexual Assault (apply via eCredential)
Hunter New England Local Health District —Newcastle NSW
- On call
- Clinic
- Employee assistance program
Clinical Nurse Specialist Grade 2 - Drug & Alcohol Consultation Liaison
Hunter New England Local Health District —Newcastle NSW
- $119,436.75 - $132,523.13 a year
- Full-time
- Leadership
- Nursing
- Annual leave
- Parental leave
12d
Regional Partnerships Officer
Westpac Rescue Helicopter Service —Newcastle NSW
- Full-time
- Hybrid work
- Microsoft Office
- Business development
- Time management
- Parental leave
Quick Apply
Female Disability Support Workers - Lake Macquarie
Maxlife Care —Lake Macquarie NSW
- First Aid Certification
- Communication skills
Quick Apply
2d
Visiting Medical Officer in General Practice Sexual Assault (apply via eCredential)
NSW Health —Wallsend NSW
- On call
- Clinic
- Employee assistance program
Retail Sales Assistant (Casual) Newcastle, NSW
ResMed —Newcastle NSW
- Part-time
- Sales
- Customer service
- Salesforce
- Employee assistance program

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Administration Assistant

Jet Aviation -
Williamtown NSW

Apply Now

Job Details

Full-time | Contract
$70,000 a year
5 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Management
Microsoft Office
Administrative experience
Analysis skills
Experience working with children
Blue Card
Certificate II
Computer skills
Business Administration
Business
Communication skills

Full Job Description

Location:
RAAF Base Williamtown, NSW, AU, 2314

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Flexible Work Arrangement: Onsite
Job Category: Aircraft Maintenance Repair & Overhaul (MRO)
Career Level: Professional
Requisition Id: 6353
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Your Opportunity
Jet Aviation Defence is seeking an organised and proactive Administration Assistant to support the Senior Maintenance Manager and the effective administration of the PC-21 Programs at RAAF Base Williamtown.

This is a full-time, Monday-to-Friday position working 38 hours per week, offering a annual salary of AUD$70,000 plus Super plus Military Bonus.

The successful candidate will play an important role in supporting site administration, employees, suppliers, customers and contract stakeholders within a professional aviation and defence environment.
Your Responsibilities
Provide day-to-day administrative support, including managing telephone calls and enquiries, coordinating visitor base access, preparing meeting minutes, filing and archiving documents, and producing reports and presentations.
Complete Word, Excel and PowerPoint tasks, including data entry and reporting.
Manage monthly timesheets and ensure employee time registration is entered and confirmed daily.
Complete time-critical fortnightly time-registration reconciliations to support accurate payroll reporting.
Purchase and maintain records for office supplies, staff amenities, uniforms and personal protective equipment in accordance with company procedures and financial delegations.
Support supplier engagement, invoice management, site deliveries and collections, and the repair, calibration and overhaul of tooling and support equipment.
Assist with the management of held support equipment and deployment mobilisation activities for Williamtown and Edinburgh.
Maintain local registers, including asset, facility key, postal and uniform registers.
Administer local employee security requirements, including permanent base passes, police checks and ASIC passes.
Support recruitment activities in conjunction with the Human Resources Manager.
Complete corporate credit card delegate coding and close work orders or projects when requested.
Coordinate local travel arrangements, including accommodation, hire cars, flights and expenses.
Provide excellent customer and contract stakeholder service.
Participate in and comply with Jet Aviation policies and procedures, including workplace health and safety, environmental programs and the Aviation Safety Management System.
Provide additional support to the Central Administration Group and Manager Commercial Administration as required.
What will Help You too Succeed

To be successful in this position, you will ideally have:
A Certificate II or higher in Business Administration.
Strong analytical skills and excellent attention to detail.
Effective problem-solving, prioritisation and time-management skills.
Excellent written and verbal communication skills.
Basic competency in Microsoft Office applications, including Word, Excel and PowerPoint.
A customer-focused approach and professional manner.
Strong initiative, self-direction and personal accountability.
A results-driven approach and the ability to manage competing priorities.
A clear commitment to safety and service excellence.
Personal values aligned with Jet Aviation’s values of Trust, Honesty, Alignment and Transparency.
Why Jet Aviation?
At Jet Aviation, you will do more than support an office—you will become part of a team helping deliver safe, reliable and mission-critical aviation services.

Joining us means you can:
Build a career in aviation and defence while gaining valuable experience in a specialised and highly respected industry.
Make a meaningful contribution by supporting the people and processes behind the PC-21 Programs at RAAF Base Williamtown.
Enjoy variety in your work, with responsibilities spanning administration, procurement, security, finance, human resources, travel and operational support.
Work with experienced professionals and develop your skills in a highly regulated aviation environment.
Be part of a supportive and collaborative team where your organisation, initiative and attention to detail are valued.
Take pride in your work, knowing that your contribution helps keep aviation operations running safely and efficiently.
Receive a annual salary of AUD$70,000 + Super + Military Bonus.
Work regular weekday hours, Monday to Friday, totalling 38 hours per week.
Grow with a global organisation that has a strong heritage, international reach and opportunities to broaden your experience.
If you are looking for a role where your work has a clear purpose and you can build a future in aviation and defence, Jet Aviation offers an opportunity to make a real difference.
How to Apply?

Your application must consist of the following:
Acknowledgement that you have a current legal right to work in Australia;
A cover letter (1-2 pages max) outlining your previous skills and experience relative to the role;
A copy of your updated resume.

Jet Aviation Employee Notification:
Please note: If you are currently a Jet Aviation Employee, please apply via your employee JA SuccessFactors under 'Careers'.

Pre-employment Requirements
As part of the selection process, applicants may be required, at the Company’s discretion, to complete and satisfy some or all of the following:
Applicants must have the right to work in Australia and be able to provide evidence if requested.
Applicants must already hold or be able to obtain the security clearance required for the position.
Pre-employment medical assessment, including functional capacity and drug and alcohol testing.
National Police or Criminal History Check.
Practical Assessment.
Numeracy and Literacy Assessment.
Computer Skills Assessment.
Qualification and licence verification, where applicable.
Working with Children and Young People, or Blue Card, verification where applicable.
Security, base access and other defence-related checks applicable to the role.

Apply Now

Refine Your Search

medical administration jobs in newcastle, nsw

Administration Assistant

Administration Officer

Experienced Medical Receptionist

Medical Receptionist

Experienced Medical Receptionist / Administrator - Hearing Clinic - Belmont NSW

Talent Acquisition Coordinator

Occupational Health Assessor | Charlestown | Part Time

Medical Receptionist

General Paediatric Secretary

Service Coordinator

Property Operations Officer (Fixed Term)

Medical Receptionist

Business Trainee

Claims Support Officer

Visiting Medical Officer in General Practice Sexual Assault (apply via eCredential)

Clinical Nurse Specialist Grade 2 - Drug & Alcohol Consultation Liaison

Regional Partnerships Officer

Female Disability Support Workers - Lake Macquarie

Visiting Medical Officer in General Practice Sexual Assault (apply via eCredential)

Retail Sales Assistant (Casual) Newcastle, NSW

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