In-Demand Executive support administrator Jobs in Fitzroy, Vic

Executive Support Administrator
The Walter and Eliza Hall Institute of Medical Research —Parkville VIC
- $97,990 - $106,069 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
PMO Coordinator
Kinetic —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
12d
Team Executive (Legal Secretary)
Ashurst LLP —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- Gym membership
HSE Coordinator
Australian Terminal Operations Management —Melbourne City Centre VIC
- Full-time
- Microsoft Excel
- Databases
- Analysis skills
10d
Technical Success Manager
Darktrace —Melbourne VIC
- Full-time
- Communication skills
Principal Customer Success Consultant
Compass Education —Hawthorn VIC
- Full-time
- Hybrid work
- AI
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
14d
SENIOR DIRECTOR, COMMUNICATIONS, MARKETING, MEMBER & STAKEHOLDER ENGAGEMENT
SHK Asia Pacific —Melbourne VIC
- CRM software
- Marketing
14d
Director of Engineering
Synch Solutions Pty Ltd —Melbourne VIC
- $150,000 - $180,000 a year
- Full-time
- CRM software
- Management
- PMP
Quick Apply
10d
Senior Personal Assistant - Orthopaedic Services
St Vincent's Health Australia —Melbourne VIC
- $74,448.40 - $82,305.60 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
D365CE Senior Functional Consultant
Brennan IT —Melbourne VIC
- Full-time
- Azure
- Management
- Sales
9d
CHIEF CORPORATE SERVICES OFFICER
SHK Asia Pacific —Melbourne VIC
- Leadership
14d
Junior Cloud Platform Engineer - Systems Administrator
Leidos —Scoresby VIC
- Full-time
- Management
- AWS
- Communication skills
- Annual leave
Board Administrator (Salvos Housing)
The Salvation Army —Blackburn VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Linux Administrator
Tata Consultancy Services —Melbourne VIC
- Azure
- Management
- DevOps
Project Manager
NEP Australia —Southbank VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
SQL Senior Database Administrator
Leidos —Scoresby VIC
- Full-time
- SQL
- Scripting
- Annual leave
Cloud Operations Administrator
Leidos —Melbourne VIC
- Full-time
- Azure
- DevOps
- AWS
- Annual leave
4d
Contract & Cost Manager (Australia)
STACK Infrastructure APAC —Melbourne VIC
- Full-time
- Microsoft Excel
- Customer service
- ERP systems
Quick Apply
14d
Public Sector Lead
Delinea —Melbourne VIC
- Full-time
- Management
- Sales
- Salesforce
- Health insurance
- Employee assistance program
10d
Clinical Infomatics Manager
St Vincent's Health Australia —Melbourne VIC
- Full-time
- Computer Science
- Writing skills
- SQL

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Executive Support Administrator

The Walter and Eliza Hall Institute of Medical Research -
Parkville VIC

Apply Now

Job Details

Full-time
$97,990 - $106,069 a year
7 days ago

Benefits

Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Research
Administrative experience
SharePoint
Document management systems

Full Job Description

Job Title

Executive Support Administrator

Job Description

An excellent opportunity is available for a Executive Support Administrator to join the Office of the Director at Australia’s pre-eminent biomedical research institute.

The Executive Support Administrator provides high-level administrative, operational and committee support to Executives and Senior Leaders within the Office of the Director. The role enables senior leaders to focus on strategic priorities through the management of complex schedules, meetings, travel, stakeholder engagement and executive operations.

Working collaboratively within the Executive Assistant team, the position also delivers end-to-end support for designated committees, including meeting coordination, preparation of papers, minute-taking, action tracking and governance administration. The role contributes to the smooth operation of the Office of the Director through records management, process improvement, compliance support and the development of systems and processes that enhance efficiency and consistency.

This is an excellent opportunity for an experienced executive support professional who thrives in a fast-paced environment and enjoys working at the centre of leadership, governance and organisational operations

Key Responsibilities

Executive Support

Manage complex calendars, appointments and meeting logistics for assigned Executives and Senior Leaders.
Coordinate domestic and international travel arrangements and itineraries.
Act as a key liaison between executives and internal and external stakeholders.
Support executive meetings, planning sessions, workshops and offsites.
Respond to executive requests and enquiries with professionalism, discretion and sound judgement.

Committee Support

Coordinate committee meetings, agendas and papers.
Attend meetings and prepare accurate, high-quality minutes.
Track actions and follow up to ensure timely completion.
Support onboarding and administration for committee members.

Operational Support

Support the day-to-day operations of the Office of the Director.
Coordinate visitors, hospitality and executive events.
Maintain records, registers and document management systems.
Support purchasing, expense reconciliation and administrative compliance processes.
Contribute to systems, templates and process improvements across executive operations.

Key selection criteria

Knowledge and skills

3–5 years' experience in executive or senior administrative support roles.
Demonstrated ability to manage competing priorities with poise and discretion.
Experience liaising with internal and external stakeholders, including senior leaders.
Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) including working in online document sharing frameworks (e.g. SharePoint).
Experience in a complex, fast-paced environment (e.g. higher education, research, health, government, or large NFP); experience in a medical research institute is desirable.

Personal qualities

Excellent organisational and coordination skills, with an eye for detail.
Proactive communicator with strong interpersonal skills.
Responsive, dependable and adaptable.
Comfortable managing multiple priorities with discretion.
Collaborative team player who actively contributes to a positive team culture, supports colleagues during peak workload periods, and willingly undertakes additional responsibilities during quieter periods to advance team and organisational objectives.

Terms of Appointment
This position is an ongoing role in a full time capacity. Salary is Professional Services Employee Level 6 ($97,990 - $106,069). Up to 17% superannuation and very attractive salary packaging options are available.

General enquiries can be directed to Marisa Raucci – [email protected].

A position description is available here.

How to Apply
Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.

Application Closing Date: COB Friday, 28 August 2026.

Apply Now

Refine Your Search

executive support administrator jobs in fitzroy, vic

Executive Support Administrator

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Team Executive (Legal Secretary)

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Principal Customer Success Consultant

SENIOR DIRECTOR, COMMUNICATIONS, MARKETING, MEMBER & STAKEHOLDER ENGAGEMENT

Director of Engineering

Senior Personal Assistant - Orthopaedic Services

D365CE Senior Functional Consultant

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