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Office Manager

SYSTRA -
Newcastle NSW

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Job Details

Permanent | Contract
6 days ago

Benefits

Employee assistance program

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience

Full Job Description

BG&E is a civil and structural engineering consultancy, celebrated for our innovative, award-winning designs that prioritise practicality and constructability. Now part of the SYSTRA Group, we continue our decades-long commitment to delivering high-quality technical expertise to our clients – proud to support the ambitious growth of a sustainable and resilient international company.

Context:

As the Newcastle Office Manager, you will be the heartbeat of our local office. You will manage daily operations, maintain a welcoming environment for clients and visitors, and provide critical administrative and financial support to our technical project teams.

Missions/Main Duties:

Key Responsibilities:

Manage day-to-day office operations and act as the primary on-site point of contact for clients, suppliers, and visitors.
Assist engineers and project teams with general administration, document control, project reports, and compliance records.
Support invoicing, purchase order processing, timesheet workflows, and local office budget tracking.
Oversee relationships with office vendors, service providers, and manage inventory and supplies.
Coordinate internal and external meetings, travel arrangements, and team events.

Profile/Skills:

What You’ll Bring to the Team

Background in office management, executive assistance, or business support—ideally within engineering, construction, consulting, or professional services environments.
Practical experience handling financial administration tasks such as invoicing, purchase orders, or timesheets.
Proficiency in the Microsoft 365 suite (Outlook, Teams, Word, Excel, PowerPoint).
Exceptional interpersonal skills with the confidence to build strong relationships with clients, visitors, and internal teams.
Excellent organisational and multitasking abilities, with a proven track record of prioritizing competing deadlines independently.

What do we offer?

Flexible working arrangements to help achieve real work life balance.
Health and wellbeing support via a confidential Employee Assistance Program.
Competitive remuneration.
On-the-job coaching to help you be the best you can be, including leveraging BG&E’s global network of experts to help you realise your professional development goals to grow your career at BG&E.

Gender Equity, Diversity and Inclusion

Equality is part of our DNA – We value who you are – it begins with our values and continues through our culture – and is fostered throughout our workplaces. We recognise the benefits of diversity and encourage our people to be comfortable in bringing their complete self to work.

Wellbeing and Safety

BG&E provides collaborative working environments, which supporting the safety and wellbeing of all employees and stakeholders. As an organisation, we strive to continually mitigate risks, and to improve our safety systems and performance.

Diversity and Inclusion

Equality is part of BG&E’s DNA. We value who you are – it begins with our values and continues through our culture – and is fostered throughout our workplaces. We recognise and celebrate difference and encourage our people and potential candidates to be comfortable in bringing your complete self to work.

Workplace Type: On-site

Apply Now

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