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Executive Coordinator

Victorian Government -
Melbourne VIC

Apply Now

Job Details

Full-time
$100,894 - $114,476 a year
11 days ago

Qualifications

Databases
Administrative experience
Communication skills

Full Job Description

Overview

Work Type: Ongoing - Full-time

Salary: $100,894 - $114,476

Grade: VPS 4

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/D03339AUGUST2026

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?

Keep vital legal and business processes running with care and accuracy.
Support senior leaders in a role where your work matters every day.
Build trusted systems that help the department make informed decisions.
Enjoy varied work, strong teamwork and the chance to improve how work gets done.
Ongoing, full-time role earning $100,894 - $114,476 per year, plus super.

What you will do

As executive coordinator, you will provide high-quality coordination and administrative support across the Office of the General Counsel.

You will help keep important legal and business processes organised, accurate and running smoothly.

You will:

maintain confidential records, databases and statutory delegation registers
prepare, review and coordinate sensitive business documents and delegation assurance processes
support effective office operations through administration, invoice management and record keeping
build strong working relationships across the department and with external contacts
improve practical processes and provide support to senior leaders as needed.

About you

There are no mandatory qualifications for this role. Experience providing high-quality administrative support to senior managers or executives will help you succeed.

You should also have:

strong experience supporting senior leaders and coordinating complex administrative work
excellent skills using Microsoft applications, databases and records systems
sound judgement to manage competing priorities, solve problems and work with limited direction
clear communication skills, a collaborative approach and a commitment to inclusion.

To learn even more about this role, please read the position description. If you have any further questions, feel free to email Alison Cole at [email protected].

Aboriginal and/or Torres Strait Islander (Aboriginal) people are strongly encouraged to apply. Learn more about our Aboriginal workforce strategy.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

Child safe statement of commitment

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

Applications close Tuesday 18 August 2026 at 11.59pm

Posted

4 August 2026

Apply Now

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