In-Demand Program coordinator Jobs in Carrum Downs, Vic

NDIS Service Coordination Officer
Australian Instant Care Pty Ltd. —Berwick VIC
- From $31 an hour
- Part-time
- Hybrid work
- Experience working with individuals with disabilities
- Communication skills
- Work from home
Quick Apply
7h
Stores and Contractor Coordinator
Bega Cheese —Chelsea VIC
- Full-time
- Maintenance
3h
Program Coordinator - Northern Metro Region
QEC —Noble Park VIC
- Part-time
- Supervising experience
- Discharge planning
- Leadership
- Annual leave
- Parental leave
Manager Education Hub Operations
AMES Australia —Dandenong VIC
- $100,790 a year
- Full-time
- Business development
- Education
- Business
- Employee assistance program
- Employee discount
1d
Smile Squad Team Coordinator
Monash Health —Clayton VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Management
5h
OSHC Coordinator | Bentleigh East
MACSEYE —Bentleigh East VIC
- $41 - $45 an hour
- Part-time
- Childcare
- Experience working with children
- First Aid Certification
Quick Apply
12h
Leading Teacher Range 3 - Curriculum
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Management
- Leadership
- Teaching
11d
Classroom Teacher 2027
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Communication skills
- Teaching
12d
Activity and Lifestyle Assistant
Ryman Healthcare —Highett VIC
- Part-time
- Communication skills
Retail Coordinator - Repco Bentleigh East - Full Time
Repco —Bentleigh East VIC
- Full-time
- Parental leave
Quick Apply
Assistant Category Manager
Commercial Vehicle Group —Mount Waverley VIC
- Full-time
- Microsoft Excel
- Management
- Sales
- Parental leave
Quick Apply
Senior Team Leader- Youth Residential Care
Anglicare Victoria —Melbourne Eastern Suburbs VIC
- From $140,455 a year
- Full-time
- Administrative experience
- First Aid Certification
- Psychology
- Employee assistance program
14d
Wellbeing & Injury Management Lead
Chisholm Institute —Dandenong VIC
- Full-time
- Education
- Presentation skills
- Communication skills
- Employee assistance program
11d
Italian / Art - 0.8 (negotiable)
Victorian Government —Melbourne Eastern Suburbs VIC
- Part-time
- Communication skills
- Teaching
6d
Speech Pathologist - Early Start Australia Graduate Program
Early Start Australia —Somerville VIC
- Full-time
- CPR Certification
- Clinic
- First Aid Certification
- Annual leave
Quick Apply
Classroom Teacher
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Communication skills
- Teaching
8d
Delivery Manager
Zinfra —Glen Waverley VIC
- Full-time
- Hybrid work
- Microsoft Office
- Budgeting
- Office experience
Lead Practitioner Family Services
Uniting Vic.Tas —Narre Warren VIC
- Full-time
- Research
- Experience working with children
Second Chef - Mount Eliza
Cater Care Australia / Cater Care Services —Mount Eliza VIC
- $75,000 a year
- Full-time
- Cooking
- Employee assistance program
- Employee discount
Quick Apply
12d
Warehouse Leading Hand
Jardan Australia Pty Ltd —Scoresby VIC
- $30 - $35 an hour
- Full-time
- ERP systems
- Forklift
- Microsoft Office
- Employee assistance program
- Employee discount
Quick Apply
11d

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program coordinator jobs near carrum downs, vic

NDIS Service Coordination Officer

Australian Instant Care Pty Ltd.
Berwick VIC

Quick Apply

Job Details

Part-time | Casual
From $31 an hour
7 hours ago

Benefits

Work from home

Qualifications

Experience working with individuals with disabilities
NDIS Worker Orientation Module
Driver Licence
Full Driver Licence
Communication skills

Full Job Description

Employment Type: Casual (15 hours per week to start, with opportunity to increase)

Reports To: Business Director

About the Role

We’re seeking a proactive and highly organised Service Coordinator to play a key role in our day-to-day operations. This position sits at the heart of the business—coordinating schedules, supporting staff and clients, and ensuring seamless service delivery.

You’ll thrive in this role if you’re detail-oriented, confident in communication, and able to manage multiple priorities with ease. It’s ideal for someone who enjoys both teamwork and working independently in a fast-paced, purpose-driven environment.

Key Responsibilities

Scheduling & Workforce Coordination

Maintain accurate and forward-planned rosters (minimum two weeks ahead)

Manage monthly default schedules within the CRM system

Adjust shifts in response to staff availability and client needs

Monitor and resolve unassigned or “red” shifts in ShiftCare

Coordinate coverage for planned leave and unexpected absences

Ensure compliant shift structures, including appropriate breaks

Client Intake & Staff Onboarding

Oversee the end-to-end client intake process, from enquiry to service commencement

Prepare and manage client documentation, service agreements, and budget alignment

Coordinate smooth onboarding experiences for new clients

Support recruitment onboarding, including trial shifts and resource allocation (uniforms, kits)

Ensure all compliance and onboarding requirements are completed accurately

Provide ongoing support to new staff during their initial engagement

Client & Staff Engagement

Act as the primary point of contact for staff and client communication

Manage schedule confirmations, changes, cancellations, and general enquiries

Conduct regular client check-ins and follow up on feedback

Maintain consistent communication with staff to support engagement and performance

Handle enquiries and complaints with professionalism and efficiency

Liaise with Support Coordinators and internal team leaders as required

Administration & Systems

Review and process timesheets, ensuring accuracy against shift notes

Maintain timely email correspondence and task management

Keep systems such as Employment Hero and Asana up to date

Attend team and management meetings as required

Ensure services are delivered in line with client budgets and agreements

About You

Experience within the NDIS, disability, or aged care sector (highly regarded)

Background in coordination, scheduling, or client services

Familiarity with systems such as ShiftCare or Brevity (preferred)

Strong communication skills, both written and verbal

Highly organised with the ability to manage competing priorities

A professional, empathetic, and solutions-focused approach

Job Type: Casual / Part-time

Pay: $30.18 – $35.15 per hour

Hours: Minimum 15–24 hours per week

Benefits

Flexible, work-from-home arrangement

Ongoing professional development opportunities

Opportunity to grow with a supportive and expanding organisation

Application Questions

Are you available Monday, Wednesday, and Friday mornings (approx. 8:30–9:00 am start)?

Which software programs are you proficient in?

Would you be open to increasing your hours within the next 6 months?

Requirements

High proficiency in English

Based in Melbourne (Eastern Suburbs preferred)

Work Location: Remote

Pay: From $31.00 per hour

Benefits:

Work from home

Application Question(s):

Do you have NDIS Screening Check Done?

Experience:

Working with people with disability: 2 years (Required)

Licence/Certification:

NDIS Worker Orientation Module (Required)
Full Driver Licence (Required)

Work Location: Hybrid remote in Berwick VIC

Quick Apply

Refine Your Search

program coordinator jobs in carrum downs, vic

NDIS Service Coordination Officer

Stores and Contractor Coordinator

Program Coordinator - Northern Metro Region

Manager Education Hub Operations

Smile Squad Team Coordinator

OSHC Coordinator | Bentleigh East

Leading Teacher Range 3 - Curriculum

Classroom Teacher 2027

Activity and Lifestyle Assistant

Retail Coordinator - Repco Bentleigh East - Full Time

Assistant Category Manager

Senior Team Leader- Youth Residential Care

Wellbeing & Injury Management Lead

Italian / Art - 0.8 (negotiable)

Speech Pathologist - Early Start Australia Graduate Program

Classroom Teacher

Delivery Manager

Lead Practitioner Family Services

Second Chef - Mount Eliza

Warehouse Leading Hand

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