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Fund Operations

GXE -
Melbourne VIC

Quick Apply

Job Details

Full-time
3 days ago

Qualifications

Investment
Microsoft Excel
Administrative experience
Organisational skills
Associate degree
Communication skills

Full Job Description

About us

GXE is the all-in-one platform for private assets.

GXE’s mission is to provide digital infrastructure and services for Trustee Services, Custody and Fund Administration. We provide investors, asset and fund managers with the tools they need to succeed, enabling them to focus on their portfolios and investors, whilst GXE takes care of everything else.

GXE empowers investors, fund managers and family offices with real-time visibility, efficient workflows, licensing, information security, and more.

A licensed financial services company, GXE, holds an Australian Financial Services Licence

460870 issued by the Australian Securities and Investments Commission. GXE welcomes clients across sectors, including corporate, credit, family offices, pension and superannuation, private equity, property, and venture capital.

We are a fast-paced early-stage fintech with global ambitions, and we offer an opportunity to join the team to help shape GXE’s future.

Who we are looking for

We are looking for a highly organised and detail-oriented fund operations professional who enjoys the execution side of fund administration.

You will be comfortable working across investor transactions, fund records, registry administration, reconciliations, onboarding, reporting and client requests. You will take pride in maintaining accurate information, closing operational loops and ensuring work is completed within agreed service expectations.

You should be comfortable managing multiple priorities, working autonomously and knowing when to escalate issues. You will also enjoy identifying opportunities to improve processes and reduce manual work.

You will be responsible for:

Fund onboarding
Investor transactions and registry
Fund records and reconciliations
Client requests
Reporting
Operational improvement

What success looks like:

In your first few months at GXE, you will build a strong understanding of GXE’s fund administration processes, systems and client workflows. You will become familiar with the funds and investment vehicles you support, while consistently completing recurring administration tasks accurately and within expected timeframes. You will maintain reliable fund and investor records, build effective relationships across Fund Accounting, Investor Support and Client Services, and demonstrate sound judgement around when issues need to be escalated.

As you continue to grow in the role, you will take greater ownership of fund administration activities and independently manage a broader range of operational responsibilities. You will consistently deliver accurate and timely processing, proactively identify and resolve issues, and help reduce operational bottlenecks and recurring errors. You will also contribute to improving workflows and documentation, while becoming a trusted operational partner to internal teams and fund manager clients

The team

You will report to the Head of Fund Administration and work closely with Account Managers, Investor Support, Fund Accounting and Client Services.

The role will also involve regular interaction with external fund manager clients.

Requirements

Key Skills & Experience

Essential

2–7 years’ experience in fund administration, investor services, registry operations, financial services administration or a similar operational role
Strong attention to detail
Experience working with investor, transaction or fund data
Experience maintaining registers, trackers or operational records
Ability to manage multiple deadlines and stakeholder requests
Strong written and verbal communication
Comfortable working with systems, spreadsheets and structured processes
Sound judgement and discretion when handling confidential information
Strong organisational skills and follow-through

Desirable

Experience across managed funds, private markets, venture capital, wealth management, registry, custody or fund accounting
AML/KYC or investor due diligence exposure
Experience with registry systems, CRMs, ticketing systems or workflow tools
Understanding of capital calls and distributions
Experience with unit registry movements
Investor reporting experience
Intermediate Excel skills

Benefits

Why join us

Join a modern, technology-led administration platform serving Australia’s private markets

ecosystem. You’ll be at the heart of a growing, fast-paced and energetic technology-driven

fund administration platform that’s transforming the client and investor experience through

technology, transparency, and trust.

Be part of a collaborative, supportive and high-performance culture.
Grow your career as GXE scales across private markets

The benefits

At GXE, we are proud to provide an environment that encourages and celebrates innovation,

collaboration and success. We are dedicated to creating an inclusive workplace that values

and respects each employee’s unique talents and perspectives.

We are committed to providing our employees with the necessary resources to excel. We

offer competitive salaries, comprehensive benefit packages, and opportunities for

professional development and career growth.

At GXE, each employee is an integral part of our success. We strive to create a work

environment that promotes respect, trust and collaboration. We recognise that each

employee has unique talents, experiences and perspectives that contribute to the success of

our company.

We will not discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status.

We are always looking for talented and motivated individuals to join our team. If you are

looking for an opportunity to grow professionally and personally, GXE is the perfect place.

Quick Apply

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