Job Description
Agency Department of Health Work unit Community Allied Health Team
Job title Administration Officer Designation Administrative Officer 4
Job type Full time Duration Fixed for 12 months
Salary $77,344 - $88,179 Location Darwin
Position number 2228 RTF 352769 Closing 03/08/2026
Contact officer Jasmin Baksh, Manager on 0439 440 431 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=352769
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people
with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please
discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE
website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans,
go to the OCPE website
Primary objective
Provide high level administrative support for the Community Allied Health Team (CAHT) Team to support work unit service delivery.
The administrative officer will work collaboratively with staff, consumers and community stakeholders to provide a range of
administrative duties that support work unit activities, with a focus on activities that support remote travel planning and booking.
Key duties and responsibilities
1. Provide professional and efficient front line service for clients, queries from the public and all stakeholders of the work unit to ensure
effective client service, administrative, reception and technical support.
2. Be responsible for general office administration, including assistance in the ordering and purchasing of supplies, clinic related
bookings, managing the small fleet of cars, filing and client related tasks.
3. Complete tasks at the direction of the work unit manager and experienced staff. Gather relevant information in interactions with
clients and ensure accurate data and information is entered in a timely manner.
4. Provide high quality information management support services to the work unit to ensure effective data entry into patient care
information systems.
5. Provide secretarial and administrative support for the processing newly received referrals, ensuring client records are updated and
accurate.
6. Follow defined service quality standards, Work Health and Safety (WHS) policies and procedures relating to the work being
undertaken in order to ensure high quality, safe services and workplaces.
7. Integral member of multi-disciplinary team focussed on continuation of services and patient centred care.
Selection criteria
Essential
1. Demonstrated ability to provide administrative support related to work unit practices and processes, including making appointments,
timely entry of information into electronic and hard copy client records, data entry and filing.
2. Demonstrated high level verbal and written communication skills, including an understanding of privacy principles and proven ability
to maintain strict confidentiality.
3. Demonstrated high level of computer literacy, with the ability to use a range of office equipment, technology, computer applications
and information systems, in particular client information systems and spreadsheets.
4. Strong time management and organisational skills, with demonstrated ability to prioritise workload, meet deadlines and work with
minimal supervision to deliver timely and effective client services.
5. High level ability to work in a team environment and multi-disciplinary setting, working effectively with colleagues, clients and external
agencies.
6. Demonstrated knowledge and application of policies such as Work Health and Safety, Confidentiality, Code of Conduct and the
requirement to maintain confidentiality with a high level of awareness of politically sensitive issues.
7. Understanding of privacy principles, proven ability to maintain strict confidentiality and the ability to interact effectively with people
from diverse cultures, particularly in dealing in sensitive matters.
Desirable
1. Experience working in an allied health or aged care setting
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and
criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For
immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or
body substances), check with contact person for requirements.
