In-Demand Administration assistant Jobs in Parramatta, Nsw

Service Support Admin
Vanderlande Industries —Sydney NSW
- Full-time
- Microsoft Office
- Organisational skills
- Computer skills
Executive Assistant & Office Coordinator
Compass Education —Sydney NSW
- Part-time
- Office
- Administrative experience
- In-person
- Parental leave
- Employee assistance program
Quick Apply
Executive Assistant, Marketing & Client Services
Allens —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Office
- Administrative experience
- Health insurance
- On-the-job training
Executive Assistant to the CEOs (Part-time)
Online Marketing Gurus —Sydney NSW
- Part-time
- Microsoft Office
- Organisational skills
- Communication skills
Quick Apply
Executive Assistant
St Vincent de Paul Society —Lewisham NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
5d
Legal Administrative Assistant (AU)
DroneShield Limited —Sydney NSW
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick Apply
11d
Admin, Logistics & Sales Support
Professional Audio & Television —Hornsby NSW
- Full-time
Office Administrator - Property Services
The Scots College —Bellevue Hill NSW
- Full-time
- Microsoft Excel
- Administrative experience
- Working with children
- Employee assistance program
Quick Apply
5d
Office & Operations Administrator (12 months contract)
La Prairie Group —Blenheim Road NSW
- Temporary
- Office
- Microsoft Office
- Administrative experience
Executive Assistant
Zurich Insurance —North Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
1d
Executive Assistant
Loreto Kirribilli —Kirribilli NSW
- Full-time
- Administrative experience
- Organisational skills
- AI
4d
Assistant Executive Housekeeper
AccorHotel —Sydney Olympic Park NSW
- Weekend availability
- Hospitality
- Organisational skills
- Cleaning
- Free parking
Quick Apply
6d
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant
Blackmores Group —Surry Hills NSW
- Full-time
- Hybrid work
- Organisational skills
- SharePoint
- In-person
10d
Executive Assistant
FerrierSilvia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Communication skills
Executive Assistant, APJC Technology, APJC Technology
Amazon Web Services Australia Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- AWS
- Leadership
Executive Assistant - Banking and Financial Services
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Management
- Organisational skills
- Annual leave
- Work from home
Executive Assistant
Abergeldie Complex Infrastructure —Auburn NSW
- Microsoft Office
Administrative Assistant, Company Secretariat
GHD —Sydney NSW
- Microsoft Office
- Administrative experience
- Organisational skills
Executive Assistant - CEO
Nuix —Sydney NSW
- Hybrid work
- Administrative experience
- Communication skills

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administration assistant jobs near parramatta, nsw

Service Support Admin

Vanderlande Industries -
Sydney NSW

Apply Now

Job Details

Full-time

Qualifications

Microsoft Office
Organisational skills
Computer skills
Communication skills
Time management

Full Job Description

Job Title

Service Support Admin

Job Description

Effective April 1, 2026, Toyota Automated Logistics brings together Bastian Solutions, Vanderlande’s warehousing business, and viastore under one unified brand. During this transition phase, parts of our recruitment activities and communication may still be conducted via legacy company systems and email domains.

Job Posting Title:

Service Support Administrator

At a glance:

As a Service Support Administrator, you will provide essential administrative, financial, and operational support to service contract teams across Australia and New Zealand. Based within a collaborative and professional team environment, you will help ensure the smooth delivery of services across highly automated warehouse facilities while supporting contract governance, vendor management, customer administration, and employee support activities.

Your Impact:

Maintain accurate service contract records, documentation, and approvals in line with contractual, regulatory, safety, and audit requirements.
Support governance and compliance activities through effective record keeping and timely administrative processes.
Coordinate vendor, OEM, and subcontractor activities, including quotations, purchase orders, invoicing, compliance management, and vendor liaison.
Create and manage service orders while tracking actual labour and costs against approved budgets and quotations.

Coordinate technician training, licence renewals, and training schedules to support workforce capability development.

Provide administrative support to employees, including travel arrangements, uniforms, mobile devices, laptops, vehicle coordination, and visitor logistics.
Assist site managers with employee engagement initiatives, communications, safety campaigns, and operational support activities.
Provide high-level support to senior leaders, manage confidential information, and assist with facilities management activities.

Contribute to process improvements, support knowledge sharing across the team, and assist junior team members as required.

Act as a key point of contact for administrative enquiries and help maintain a safe, organised, and efficient work environment.
Monitor unpaid invoices and proactively follow up with customers to support cash‑flow management.

What makes you a great fit?

Experience in procurement is desirable, ideally within a service-oriented industry.
Proficient computer skills, including MS Office and internet-based applications.
Strong attention to detail and accuracy in work.
Effective time management, planning, and organisational skills, with the ability to handle multiple priorities.
Ability to work collaboratively within a team, as well as independently when required.
Clear and professional communication skills, both written and verbal, for engaging with team members and senior management.
Demonstrated ability to deliver quality outcomes in a fast-paced environment.

What you can look forward to:

Opportunity to work with industry-leading warehouse automation and intralogistics technologies.

A supportive, collaborative, and team-oriented work environment.

Exposure to a broad range of business functions including contract administration, finance, operations, and customer support.
Opportunities for professional development and continuous learning.
A workplace committed to safety, inclusion, innovation, and continuous improvement.

Ready to join Toyota Automated Logistics? We look forward to hearing from you!
We look forward to your application. No cover letter is required, just send us your CV and relevant qualifications.

Your contact for questions:
Nada Vidakovic

Who we are:
At Toyota Automated Logistics, you actively shape the future of intelligent intralogistics. As part of Toyota Industries Corporation (TICO), we are a global partner for integrated warehouse automation solutions. Founded in April 2026, we bring together the strengths of Bastian Solutions, viastore, and Vanderlande’s warehousing business under one unified brand.

Together, we develop scalable automation systems, intelligent software, and end‑to‑end services across the entire lifecycle for customers around the world. Our ambition is clear: to set industry benchmarks and actively shape the future of intralogistics.

Diversity & Inclusion:
At Toyota Automated Logistics, we believe diversity makes us stronger. We are committed to equal opportunities and an inclusive work environment, and base our hiring decisions on qualifications, potential, and motivation. Support or adjustments during the application process are available upon request.

Apply Now

Refine Your Search

administration assistant jobs in parramatta, nsw

Service Support Admin

Executive Assistant & Office Coordinator

Executive Assistant, Marketing & Client Services

Executive Assistant to the CEOs (Part-time)

Executive Assistant

Legal Administrative Assistant (AU)

Admin, Logistics & Sales Support

Office Administrator - Property Services

Office & Operations Administrator (12 months contract)

Executive Assistant

Executive Assistant

Assistant Executive Housekeeper

Executive Assistant - Travel & Business Operations

Executive Assistant

Executive Assistant

Executive Assistant, APJC Technology, APJC Technology

Executive Assistant - Banking and Financial Services

Executive Assistant

Administrative Assistant, Company Secretariat

Executive Assistant - CEO

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