In-Demand Administration assistant Jobs in Parramatta, Nsw

Legal Administrative Assistant (AU)
DroneShield Limited —Sydney NSW
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick Apply
11d
Admin, Logistics & Sales Support
Professional Audio & Television —Hornsby NSW
- Full-time
Office Administrator - Property Services
The Scots College —Bellevue Hill NSW
- Full-time
- Microsoft Excel
- Administrative experience
- Working with children
- Employee assistance program
Quick Apply
5d
Office & Operations Administrator (12 months contract)
La Prairie Group —Blenheim Road NSW
- Temporary
- Office
- Microsoft Office
- Administrative experience
Executive Assistant
Zurich Insurance —North Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
1d
Executive Assistant
Loreto Kirribilli —Kirribilli NSW
- Full-time
- Administrative experience
- Organisational skills
- AI
4d
Executive Assistant - Group Finance
Ramsay Health Care —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
Quick Apply
Assistant Executive Housekeeper
AccorHotel —Sydney Olympic Park NSW
- Weekend availability
- Hospitality
- Organisational skills
- Cleaning
- Free parking
Quick Apply
6d
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant
Blackmores Group —Surry Hills NSW
- Full-time
- Hybrid work
- Organisational skills
- SharePoint
- In-person
10d
Executive Assistant
FerrierSilvia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Communication skills
Executive Assistant, APJC Technology, APJC Technology
Amazon Web Services Australia Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- AWS
- Leadership
Executive Assistant - Banking and Financial Services
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Management
- Organisational skills
- Annual leave
- Work from home
Executive Assistant
Abergeldie Complex Infrastructure —Auburn NSW
- Microsoft Office
Administrative Assistant, Company Secretariat
GHD —Sydney NSW
- Microsoft Office
- Administrative experience
- Organisational skills
Executive Assistant - CEO
Nuix —Sydney NSW
- Hybrid work
- Administrative experience
- Communication skills
Executive Assistant - Macquarie Capital, Infrastructure
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
- Time management
- Annual leave
- Work from home
5d
Executive & Personal Assistant
Hyecorp Property Group —Chatswood NSW
- Full-time
- Finance
- Construction experience
Quick Apply
7d
Executive Assistant & Office Lead (Canberra & Sydney)
Amentum —Sydney NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Dental insurance
Executive Assistant (Corporate Services)
Soda Talent Solutions —Sydney NSW
- Contract
- Microsoft Office
- Leadership
- Time management

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Legal Administrative Assistant (AU)

DroneShield Limited
Sydney NSW

Quick Apply

Job Details

Full-time
11 days ago

Qualifications

Microsoft Word
CRM software
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Business Administration
Diploma
AI
Document management
Business
Communication skills

Full Job Description

Work with cutting edge AI technology, making the world a safer and more secure place. DroneShield (ASX:DRO) offers an opportunity to solve some of world’s most challenging technical problems in the rapidly growing counter-drone sector.

Our customers operate in some of the most challenging and high-stakes environments in the world, including military organisations, government agencies, airports, critical infrastructure operators, and law enforcement. Protecting airspace in these settings requires technology that performs under pressure and teams that understand what’s at stake. At DroneShield, employees work at the leading edge of counter-drone innovation, helping to address real-world security challenges as drone threats continue to evolve globally.

With one of the largest listed defence company market capitalisations in Australia, now part of the ASX200 index, DroneShield is experiencing a period of hypergrowth. Revenue has surged from A$57 million in 2024 to over A$217 million in 2025, representing record profitability and cashflow. The total addressable global market for counter-drone is assessed at approximately $100 billion, and is currently at the nascent stage with much of the growth still to come, with DroneShield well positioned as a global market leader, and the only public listed pure-play business in this sector.

The company has grown from 11 employees in 2017 to over 450 staff globally today, and is on track to reach around 550 by the end of 2026. This expansion includes investment of over A$50 million annually in R&D, a global pipeline exceeding A$2.5 billion, and continuous scaling of production capacity to meet accelerating demand.

The role is based at DroneShield’s central Sydney headquarters. Overseas on-the-ground presence includes Virginia (USA), Netherlands, Denmark, Mexico and Dubai, as well as distributors in over 70 countries worldwide.

About the role

DroneShield is seeking a highly organised and detail-oriented Legal Administrative Assistant to support the General Counsel and broader Legal and Compliance Team.

This role is critical in ensuring the efficient day-to-day functioning of the legal function, including document management, corporate governance support, and coordination of legal and compliance activities across a fast-paced, global business.

You will play a key role in maintaining legal records, supporting internal processes, and assisting with administrative aspects of legal and compliance work in a defence and technology environment.

Responsibilities, Duties and Expectations

Provide administrative support to the General Counsel and legal team, including diary management, scheduling meetings, categorising and directing workflows, and managing correspondence
Maintain and organise legal documents, contract databases, and records management systems
Assist with the preparation, formatting, execution, and filing of legal documents (e.g., NDAs, agreements, corporate documents)
Support company secretarial and corporate governance activities, including board and committee documentation preparation
Coordinate document execution processes (including electronic signing workflows) and maintain execution records
Assist with onboarding documentation and record-keeping for third parties, including suppliers, partners, and contractors
Conducting vetting for third parties interacting with DroneShield, including end-users, resellers, partners, suppliers, and contractors
Liaise with internal stakeholders across legal, finance, HR, and operations to support document collection and process coordination
Monitor and track key dates, deadlines, renewals, permits/licences, and compliance obligations
Support regulatory lodgements and correspondence with relevant Australian and international authorities, as required
Assist with internal policy updates, version control, and distribution
Provide general administrative assistance on legal projects, audits, and compliance initiatives

Qualifications, Experience and Skills

Prior experience (2+ years preferred) in an administrative or legal support role, ideally within an in-house legal, corporate, or professional services environment
Certificate, Diploma, or tertiary qualifications in Business Administration, Legal Studies, or a related field are advantageous but not essential, including if you are currently in the process of obtaining any of these
Strong organisational and document management skills, with excellent attention to detail
Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with document management, contract lifecycle, ERP and CRM systems
Proficiency with implementing AI tools and LLMs into business workflows
Ability to handle confidential and sensitive information with discretion and professionalism
Strong written and verbal communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced, high-growth environment
Proactive, adaptable, and team-oriented mindset

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.

Quick Apply

Refine Your Search

administration assistant jobs in parramatta, nsw

Legal Administrative Assistant (AU)

Admin, Logistics & Sales Support

Office Administrator - Property Services

Office & Operations Administrator (12 months contract)

Executive Assistant

Executive Assistant

Executive Assistant - Group Finance

Assistant Executive Housekeeper

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Executive Assistant

Executive Assistant, APJC Technology, APJC Technology

Executive Assistant - Banking and Financial Services

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Administrative Assistant, Company Secretariat

Executive Assistant - CEO

Executive Assistant - Macquarie Capital, Infrastructure

Executive & Personal Assistant

Executive Assistant & Office Lead (Canberra & Sydney)

Executive Assistant (Corporate Services)

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