In-Demand Admin assistant Jobs in Fitzroy, Vic

Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
5d
Clinical Support Officer - Adminstrative Assistant
Victorian Government —Melbourne Northern Suburbs VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
4d
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
11d
Executive Assistant
Lander & Rogers —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Private practice
- Annual leave
3d
Administrative Officer (Phone Room Clerk) - Elective Surgery Services
Monash Health —Clayton VIC
- Part-time
- Data entry
- Computer skills
- Medical terminology
1d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
8d
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
3d
Executive Assistant to CEO
Australian Financial Complaints Authority —Melbourne VIC
- Full-time
- Hybrid work
- No degree
- AI
2d
Executive Assistant to CEO
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- No degree
Quick Apply
2d
Administration Assistant - Kids and Teens Pelvic Pain Clinical Network
The Royal Children's Hospital —Parkville VIC
- $69,438.72 - $76,764.48 a year
- Part-time
- Leadership
2d
Executive Assistant
Osprey Group —Hawthorn VIC
- $40,000 - $80,000 a year
- Full-time
- Organisational skills
- Construction experience
- In-person
- Profit sharing
Quick Apply
1d
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
Quick Apply
12d

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Clinical Support Officer - Adminstrative Assistant
Victorian Government —Melbourne Northern Suburbs VIC
To undertake clinical support duties including the coordination and processing of outpatient referrals, appointment bookings and associated general reception,…
4d

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Executive Assistant

Bapcor -
Mount Waverley VIC

Quick Apply

Job Details

Full-time
5 days ago

Benefits

Birthday leave
Parental leave
Paid volunteer leave

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Recruiting
Organisational skills
Leadership

Full Job Description

Company Description

You may not have heard of Bapcor, but you will know our brands.

Our businesses – including Burson, Autobarn, Midas, Truckline, BNT and JAS – are inside cars, on four-wheel drives and all over trucks.

We are an ASX listed company whose business spans the end-to-end aftermarket supply chain covering trade, retail, networks and service.

In joining our team, you’ll be welcomed into a supportive business with more than 900 locations and 5,000 team members across Australia, New Zealand and Thailand.

We are committed to creating a safe, inclusive environment where our people can thrive and do their best work.

We’re also passionate about our delivering for our customers, and living our values of:

We do the right thing
We are in it together
We give a damn
We get it done

Job Description

We are seeking a highly organised, proactive and professional Executive Assistant to provide exceptional support to the Executive General Manager Trade and Chief Operating & Strategy Officer.

Reporting to the Executive Assistant to the CEO & Managing Director, this role is integral to ensuring the smooth operation of two senior executive portfolios. You will act as a trusted business partner, managing competing priorities, coordinating key business activities and enabling senior leaders to focus on strategic outcomes.

This role offers significant exposure across Bapcor's Trade and Networks businesses and is ideal for an experienced Executive Assistant who thrives in a fast-paced, complex environment.

Key Responsibilities

Provide high-level executive support to the EGM Trade and Chief Operating & Strategy Officer, including complex diary management, travel arrangements and executive correspondence.
Act as a key liaison between executives, leadership teams, internal stakeholders and external partners.
Monitor executive inboxes, coordinate priorities and manage confidential and commercially sensitive information with discretion.
Prepare executive reports, presentations, communications, agendas, minutes and business documentation to a professional standard.
Coordinate leadership meetings, town halls, offsites, conferences and business events from planning through to delivery.
Support onboarding, offboarding and administrative processes across the Trade and Networks businesses.
Manage governance and operational administration activities, including tracking compliance, training completion and organisational records.
Champion team engagement initiatives, recognition programs and culture-building activities across Trade and Networks.

Qualifications

You are an experienced Executive Assistant who is confident supporting senior executives and navigating a dynamic corporate environment.

You will bring:

Demonstrated experience supporting senior executives within a complex and fast-paced business environment.
Excellent diary, meeting and stakeholder management capabilities.
Strong experience preparing executive correspondence, reports, presentations and communications.
Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, Excel and Teams.
Strong attention to detail and commitment to delivering high-quality outcomes.
Ability to exercise sound judgement, discretion and confidentiality at all times.
A proactive and solutions-focused approach with excellent relationship-building skills.

Highly Regarded

Experience supporting multiple executives or leadership teams.
Experience coordinating town halls, conferences, leadership forums and company events.
Experience within retail, trade, automotive or multi-site organisations.
Experience with travel management and expense management systems.

Additional Information

Why join Bapcor?

At Bapcor, we focus on what matters most for our customers, team members and the communities we serve. We go the extra mile to get the job done and always live our values.

In joining our team, you can access:

Diverse career opportunities within the Bapcor Group
Discounts across Bapcor products and services, including our Retail and Trade brands
Industry leading policies to support your work/ life balance (gender neutral parental leave, purchase leave, volunteer leave etc…)
Paid birthday leave
Wellbeing support
Novated leasing and more

We pride ourselves on our inclusive work environment, and encourage applications from people of all ages, cultures, gender identity, abilities and backgrounds, providing a recruitment experience that’s fair, free from bias and accessible. If you need to inquire about reasonable accommodation for the application process, please email [email protected]

No Recruitment Agencies Please!

While we understand that recruitment agencies would love to offer their support, we kindly request all agencies to refrain from contacting us regarding this job posting. All applications should be submitted directly by candidates.

Quick Apply

Refine Your Search

admin assistant jobs in fitzroy, vic

Executive Assistant

Clinical Support Officer - Adminstrative Assistant

Administrator

Executive Assistant

Administrative Officer (Phone Room Clerk) - Elective Surgery Services

Executive Assistant

Lead Executive Assistant

Executive Assistant to CEO

Executive Assistant to CEO

Administration Assistant - Kids and Teens Pelvic Pain Clinical Network

Executive Assistant

Senior Product Developer Administration Assistant

Executive Assistant

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