In-Demand Program administrator Jobs in Truganina, Vic

Legal Administrator
FB Rice —Melbourne VIC
- Contract
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
3h
Receptionist – Cabrini Women’s Mental Health
Cabrini Health —Elsternwick VIC
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Commuter assistance
1d
RSA Support Specialist
Defence Bank —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Financial services
Quick Apply
15h
HubSpot CRM Senior Analyst
Axsys —Melbourne VIC
- Contract
- Sales
- Data analysis skills
- Analysis skills
- Parental leave
Sales Administrator
Infinite Aged Care —Windsor VIC
- Full-time
- CRM software
- Sales
- Microsoft Office
- On-the-job training
- Employee assistance program
4d
Construction Delivery Team Leader
Infinity Group Coaching Pty Ltd —Melbourne VIC
- $110,000 - $135,000 a year
- Full-time
- Remote
- Administrative experience
- Construction experience
- Leadership
Quick Apply
Software Engineer
Alitsy Pty Ltd —Southbank VIC
- $70,000 - $80,000 a year
- Full-time
- Azure
- Computer Science
- DevOps
Quick Apply
Clinical Infomatics Manager
St Vincent's Health Australia —Melbourne VIC
- Full-time
- Computer Science
- Writing skills
- SQL
Senior Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
Medical Secretary
Ramsay Health Care —Melbourne VIC
- Microsoft Office
- Administrative experience
- Clinic
- Referral program
Product Integrity Analyst
Link Group —Docklands VIC
- Contract
- Analysis skills
- Financial services
- Parental leave
- Employee assistance program
11d
Cloud Operations Administrator
Leidos —Melbourne VIC
- Full-time
- Azure
- DevOps
- AWS
- Annual leave
5d
Azure Solution Architect-Digital workspace(M365)
Tata Consultancy Services —Melbourne VIC
- Azure
- Computer Science
- DevOps
Project Manager (Australia)
STACK Infrastructure APAC —Melbourne VIC
- Full-time
Quick Apply
Principal Customer Success Consultant
Compass Education —Hawthorn VIC
- Full-time
- Hybrid work
- AI
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
Revenue Systems Specialist - HubSpot - Hybrid
Humanforce —Melbourne VIC
- Full-time
- Hybrid work
- CRM software
- Sales
- Administrative experience
- Parental leave
- Employee assistance program
14d
HubSpot CRM Senior Analyst
MYOB —Melbourne VIC
- Contract
- Hybrid work
- Sales
- Data analysis skills
- Analysis skills
- Parental leave
Sales Enablement Specialist
Compass Education —Hawthorn VIC
- Full-time
- Hybrid work
- CRM software
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
10d
Mathematics Learning Specialist Range 3
Victorian Government —Melbourne VIC
- Full-time
- Communication skills
- Teaching
12d
Contract & Cost Manager (Australia)
STACK Infrastructure APAC —Melbourne VIC
- Full-time
- Microsoft Excel
- Customer service
- ERP systems
Quick Apply
14d

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Legal Administrator

FB Rice -
Melbourne VIC

Apply Now

Job Details

Contract
3 hours ago

Benefits

Group activities
Employee assistance program

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
DocuSign
English
Microsoft Office
iManage
Data entry
Document management systems
Communication skills

Full Job Description

Posted: 25/08/2026

Closing Date: 30/09/2026

Job Type: Contract

Location: Melbourne

Job Category: Administration,Legal Services

Working at FB Rice

You will be joining a long-established and successful top tier intellectual property firm acknowledged for its client experience and expertise through several industry awards. FB Rice represents an extensive range of loyal local and international clients, with offices in Sydney, Melbourne, Perth, Brisbane and New Zealand.

Job Description

About the role

This position provides vital administrative and data management support across the Centre of Excellence (CoE) Department. The Administrator ensures accurate and timely entry, maintenance and management of information within internal systems and databases, supporting smooth operational workflows across multiple teams.

You will contribute to high‑quality client service by maintaining reliable records, assisting with documentation and onboarding processes, and liaising with internal and external stakeholders to ensure instructions and data remain up to date.

This 12-month contract opportunity is open to candidates based in Sydney, Melbourne or Brisbane. The role may be allocated to any team within the CoE Department depending on business needs.

Desired Skills and Experience

Responsibilities include:

Accurately enter, update and maintain information in internal databases and document management systems.
Ensure client details, records and instructions remain current, accurate and reliable across systems.
Assist with managing digital files, documents and workflow tasks to support daily operational needs.
Prepare and process routine documentation, correspondence and reports required by the team.
Support team processes such as onboarding, matter creation, data checks and general administrative tasks.
Coordinate tasks, track deadlines and help maintain smooth workflow operations.
Respond to internal and external enquiries professionally and in a timely manner.
Liaise with colleagues and stakeholders to ensure information and instructions are accurate and complete.
Contribute to producing reports, summaries or invoices as needed.
Support compliance‑related tasks such as data verification or conflict checking.
Follow internal policies, processes and quality standards to ensure consistency across COE operations.

Experience Required:

Proficiency and experience with the Microsoft Office Suite (Word, Outlook and Excel)
Accurate and timely data entry skills
Well organised and efficient, with attention to detail and a “can do” attitude
Excellent customer service skills
Strong communication skills (both verbal and written)
Excellent time management including the ability to prioritise conflicting tasks

It is desirable for candidate to have:

Professional Services experience
Experience using Inprotech, iManage and DocuSign

All necessary business, process and system training will be provided.

Culture and Benefits

Join our inclusive and people-focussed culture. At FB Rice, you’ll thrive in a continuous learning environment, fostering career growth.

Our team strives to provide the best patent and trademark services in Australia. We aim to be a great place to work, offering excellent employee benefits including:

Hybrid working policy that encourages flexible working arrangements
Reward and recognition program that recognises individual and team performance
A Social Club which provides a wide range of activities throughout the year
Health and Wellbeing program including access to our Employee Assistance Program (EAP)

How to Apply

Please submit your cover letter and CV .

To be eligible for this position you must be fluent in English and have an ongoing right to work in Australia.

All expressions of interest are strictly confidential and only shortlisted candidates will be contacted.

FB Rice recognises the importance of a diverse and inclusive workplace and encourages any interested candidates with the above-mentioned technical background and professional skills to apply.

Apply Now

Refine Your Search

program administrator jobs in truganina, vic

Legal Administrator

Receptionist – Cabrini Women’s Mental Health

RSA Support Specialist

HubSpot CRM Senior Analyst

Sales Administrator

Construction Delivery Team Leader

Software Engineer

Clinical Infomatics Manager

Senior Contracts Administrator

Medical Secretary

Product Integrity Analyst

Cloud Operations Administrator

Azure Solution Architect-Digital workspace(M365)

Project Manager (Australia)

Principal Customer Success Consultant

Revenue Systems Specialist - HubSpot - Hybrid

HubSpot CRM Senior Analyst

Sales Enablement Specialist

Mathematics Learning Specialist Range 3

Contract & Cost Manager (Australia)

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