In-Demand Administration / reception Jobs in Hampton, Vic

Customer Service Sales Specialist
Ashley & Martin —Dandenong VIC
- Full-time
- CRM software
- Sales
- Customer service
RECEPTION
Podiatry HQ —Yarraville VIC
Office Manager
Markel Australia PTY Ltd. —Melbourne VIC
- Full-time
- Office experience
Quick Apply
GP Clinic Practice Manager
Camberwell Medical Group —Camberwell VIC
- $27.51 - $45.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- First Aid Certification
Quick Apply
Dental Assistant
North Richmond Community Health —Richmond VIC
- $34.22 an hour
- Part-time
- Clinic
- Organisational skills
- Communication skills
3d
Shelter Veterinary Nurse
The Lost Dogs Home —North Melbourne VIC
- Part-time
- Private practice
- Nursing
- Clinic
- Employee assistance program
Registered Psychologist, Accredited MH Social Worker, Marriage Counsellor
Bayside Counselling and Consultation Pty Ltd —Glen Waverley VIC
- Call employer
- Private practice
- Employee assistance program
Psychologist
Psychology on Parade —Altona VIC
- $100,000 - $150,000 a year
- Part-time
- Doctoral degree
- Master's degree
- In-person
Quick Apply
14d
Senior Receptionist/2IC
SIA Medical Cente —Burwood VIC
- $30 - $32 an hour
- Full-time
- Management
- Customer service
- Administrative experience
Quick Apply
Beauty Therapist
2 Locations —Prahran VIC
- Weekend availability
- Customer service
Psychologist
Solution Psychology —Moonee Ponds VIC
- $108,000 - $160,000 a year
- Part-time
- Management
- Doctoral degree
- Master's degree
Quick Apply
Private Practice Psychologist
Bayside Counselling and Consultation Pty Ltd —Glen Waverley VIC
- Call employer
- Remote
- Private practice
- Work from home
Part-Time Receptionist (genuine interest) – Brighton Honda, Geely & Chery
Jowett Motor Group —Brighton VIC
- Part-time
- Microsoft Office
- Parental leave
- Employee assistance program
Quick Apply
3h
Receptionist – Cabrini Women’s Mental Health
Cabrini Health —Elsternwick VIC
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Commuter assistance
3h

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Customer Service Sales Specialist

Ashley & Martin
Dandenong VIC

Apply Now

Job Details

Permanent | Full-time

Qualifications

CRM software
Sales
Customer service
Microsoft Office
Medical scheduling
Communication skills

Full Job Description

Posted: 06/08/2026

Closing Date: 02/09/2026

Job Type: Permanent - Full Time

Location: Dandenong

Job Category: Sales

Who are we:

You may have heard of us – Ashley and Martin (that’s right, the hair people). We have been around for more than 60 years supporting our customers on their hair regrowth journey and we are pretty excellent at what we do! We pride ourselves on the excellent customer service we provide and the results our products achieve. We have a talented group of individuals we get to call our team and with clinics across Australia, New Zealand & Singapore, our internal support network reaches far and wide.

Job Description

Reporting to: Consultant Team Lead & Chief Commercial Officer

Classification: This role is classified under the Health Professionals and Support Services Award 2020 (Cth) . The role operates within a structured clinic team environment with shared responsibility for patient servicing and clinic operations.

Overview:
This role is critical in delivering consistent, high-quality patient servicing while contributing directly to clinic performance.
As a Customer Service Specialist, you will manage the ongoing patient journey, maintain administrative accuracy, and support clinic operations.
You are responsible for ensuring patients remain engaged, supported and progressing through their treatment programs.
This is a commercially accountable role, where your actions directly influence patient outcomes, retention, and overall clinic performance.
You will operate across patient servicing, administration and operations to ensure the clinic runs efficiently and effectively.

Key Responsibilities
Patient Servicing & Customer Service

Provide personalised support, monitor patient progress and address concerns
Conduct structured check-ups and facilitate doctor appointments
Manage ongoing patient relationships to support engagement and retention
Reinforce treatment expectations, timelines and outcomes
Manage follow-up activity including calls, rebooking and patient communication
Encourage reviews and maintain high levels of patient satisfaction
Respond to enquiries and manage patient transfers where required
Support subsequent enrolments through professional, value-based conversations

Operational Administration & Clinic Duties

Process payments and manage patient accounts in CRM and associated systems
Maintain accurate, complete and timely records for all patient interactions and transactions
Complete same-day notes and ensure CRM task discipline is maintained
Ensure compliance with financial, administrative and operational procedures
Manage reception duties, appointment scheduling and clinic workflow
Maintain stock awareness and support ordering and inventory processes
Assist with daily clinic operations, including account management and task completion
Identify and escalate discrepancies, risks or inconsistencies in accounts or records
Support resolution of disputes in line with company policy and compliance requirements

Professionalism & Collaboration

Maintain strict patient confidentiality and uphold ethical standards
Ensure all patient communications and representations are accurate and compliant
Collaborate effectively with clinic team members and medical practitioners
Communicate clearly to support patient outcomes and clinic performance
Participate in training, onboarding and ongoing development

Impact:
The role is critical in

Driving patient retention and long-term engagement
Protecting revenue through administrative accuracy
Supporting clinic efficiency and operational stability
Delivering a consistent, high-quality patient experience

Your performance directly influences patient outcomes, customer satisfaction, and the overall commercial performance of the clinic.

Progression Pathway: Exceptional performance in this role may lead to progression opportunities, including advancement into a Trichologist position and broader commercial roles within the business.
Progression is based on demonstrated capability across:

Patient servicing and retention
Administrative accuracy and discipline
Operational contribution
Commercial awareness and performance

Desired Skills and Experience

Desired Skills and Experience

1-2 years of experience in a customer service sales role is essential.
Excellent communication, interpersonal, and presentation skills.
Strong customer service orientation with a focus on building rapport and exceeding customer expectations.
Proficiency in Microsoft Office Suite and CRM systems.
A positive and enthusiastic attitude with a strong work ethic.
A passion for helping people and improving their lives.

Apply Now

Refine Your Search

administration / reception jobs in hampton, vic

Customer Service Sales Specialist

RECEPTION

Office Manager

GP Clinic Practice Manager

Dental Assistant

Shelter Veterinary Nurse

Registered Psychologist, Accredited MH Social Worker, Marriage Counsellor

Psychologist

Senior Receptionist/2IC

Beauty Therapist

Psychologist

Private Practice Psychologist

Part-Time Receptionist (genuine interest) – Brighton Honda, Geely & Chery

Receptionist – Cabrini Women’s Mental Health

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I want to receive the latest job alert for administration / reception in hampton, vic

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