The City of Melville is seeking a highly organised and proactive Executive Assistant to support our Director Legal, Governance & Risk. This is a unique opportunity to work alongside senior leaders, providing high-level executive support within a fast-paced, confidential and politically sensitive environment.
As a trusted partner to the Director, you'll play a key role in ensuring the smooth operation of the Directorate. From coordinating executive priorities and preparing Council reports to managing strategic projects and building strong relationships across the organisation, you'll be an integral part of delivering high-quality outcomes for our community.
Location: City of Melville Civic Centre
Salary: $90,561.18 to $104,815.05 p.a. + 12% Super
Employment Type: Permanent, Full Time
What You’ll Be Doing
- Provide high-level executive support to the Director Legal, Governance & Risk, managing competing priorities with professionalism and discretion
- Coordinate meetings, briefings, agendas, minutes and follow-up actions across the Directorate
- Prepare and coordinate Council reports, Officer Briefing Notes, presentations and executive correspondence
- Manage the Director's schedule, coordinate key meetings and act as the primary point of contact for internal and external stakeholders
- Work closely with the CEO's Office, Executive Leadership Team, Mayor, Elected Members and Business Unit Managers to support organisational priorities
- Coordinate Directorate reporting, strategic planning activities and governance processes
- Support the management of the City's Legal Services Management Framework, including budget administration, legal service provider engagement and reporting
- Coordinate Directorate projects, events and initiatives while identifying opportunities to improve systems and processes
What We’re Looking For
- A current National Police Clearance or willingness to obtain
- At least five years' experience supporting senior executives in a complex organisation
- Exceptional organisational skills with the ability to manage multiple priorities and competing deadlines
- Excellent written and verbal communication skills, with confidence preparing professional correspondence, reports and presentations
- Strong attention to detail and sound judgement when handling confidential and sensitive information
- A proactive approach, anticipating needs and finding practical solutions
- Highly developed stakeholder management skills, with the ability to build effective relationships across all levels of an organisation
- Advanced Microsoft Office skills and confidence using corporate systems
- The ability to work independently while collaborating effectively within a team
Highly regarded:
- Qualifications in Business Administration, Management or a related discipline
- Experience within a legal, governance or local government environment
- Knowledge of budget administration and governance processes
How to Apply
Apply online via the Apply button and provide a comprehensive resume and cover letter (no more than 2 pages) demonstrating fulfilment of essential requirements outlined in the Position Description attached.
Closing Date: Sunday, 26 July 2026, 11.59PM AWST.
For further information about this position, please contact: Mustafa Yildiz, Director Legal, Governance & Risk on 08 9364 0661.
If you are interested in this exciting opportunity, we strongly advise you apply as soon as possible as the City reserves the right to close this advertisement before the closing date.
Why The City of Melville?
We are a welcoming and diverse community that enjoys a blend of retail and business precincts and an abundance of open spaces in a unique, natural landscape, along the shores of the beautiful Swan and Canning Rivers.
We are proud to be recognised as an Inclusive Employer 2024-2025 – a prestigious award that benchmarks workplace inclusion across various diversity areas. This recognition is the only one of its kind in Australia and highlights our commitment to fostering a workplace where diversity is celebrated, and inclusion thrives. In everything we do, we focus on our EPIC values of Excellence, Participation, Integrity and Caring and we aim to achieve an inclusive, vibrant, and sustainable future.
Why Belong?
Elevate your work experience with the City of Melville’s benefits!
- Enjoy annual salary increases of 4%, effective each year from 1 July 2025 to 1 July 2027
- Enjoy flexible working arrangements that help balance work and life
- Stay active with a free LeisureFit membership
- Save time and money with free on-site parking
- Celebrate your special day with Birthday Leave – no work on your big day!
- Access paid parental leave to support your family
- Take more time to recharge with 2 extra days of leave plus the option to purchase additional leave (up to 10 weeks off per year)
- Benefit from a generous superannuation co-contribution of up to 15.5%
- Maximise your pay with salary packaging and novated leasing options
- Grow your career with structured professional development and study assistance programs
- Look after your wellbeing with wellness initiatives and Employee Assistance Programs
- Connect outside of work with a vibrant social club
The City of Melville celebrates diversity, inclusion, and belonging. We welcome and strongly encourage applications from individuals of all backgrounds, including but not limited to Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, and people living with disabilities.
All candidates applying for a position where the use of ‘plant and machinery’ or driving a vehicle is an inherent requirement of the role and other ‘high risk’ facilities where public safety is at risk, will be required to pass a drug and alcohol test as part of a pre-employment medical.
We appreciate the interest from Recruitment Agencies in collaborating with us, however, at this time, the City of Melville is managing the recruitment process for this role. Please refrain from submitting candidate profiles to our team. Rest assured, should the need for external assistance arise in the future, we will not hesitate to reach out to recruitment agencies.
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