In-Demand Admin assistant Jobs in Docklands, Vic

Executive Assistant
DCOH —Melbourne VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Administration Assistant
University of Melbourne —Parkville VIC
- $80,400 - $85,328 a year
- Full-time
- Administrative experience
- Clinic
- Front desk
- Health insurance
- Parental leave
6d
Administrative Support Officer
Ambulance Victoria —Burwood East VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
10d
Executive Assistant
RMIT University —Melbourne VIC
- $97,647 - $105,698 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
8d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
Admin Assistant
Detector Inspector —Carnegie VIC
Quick Apply
23h
Executive Assistant
Kairos Recruitment —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- AI
1d
Administrative Assistant
Visa Sidekick —Vermont VIC
- $35 - $40 an hour
- Customer service
- Front desk
- In-person
Quick Apply
7d
Executive Assistant to the Principal
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Administrative experience
- Communication skills
10d
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
1d
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
13d
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
6d
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
Quick Apply
8d
Administration Assistant – Workers Compensation
DXC Technology —Melbourne VIC
- Full-time
- Customer service
- Administrative experience
- In-person
11d

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Administration Assistant
University of Melbourne —Parkville VIC
Impactful administration role in a university health clinic / support diverse clinicians and patients / develop medical administration skills with strong…
$80,400 - $85,328 a year
6d
Executive Assistant
DCOH —Melbourne VIC
Maintain accurate records, filing systems, and document control processes, ensuring information is organised, current, and accessible.
Quick Apply

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Executive Assistant

DCOH
Melbourne VIC

Quick Apply

Job Details

Contract | Fixed term

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Master's degree
Administrative experience
SharePoint
Communication skills
Time management

Full Job Description

WHO WE ARE

Established in 1987, DCOH is an experienced construction and development company operating across residential, commercial, hospitality and real estate sectors.

We have a strong track record delivering complex projects, including award winning work such as the Charles Darwin University Danala Education and Community Precinct, recognised with a 2025 National Master Builders Award of Excellence.

With operations in both the Northern Territory and Victoria, we deliver high-quality projects with a clear focus on buildability, programme certainty and strong on-site execution.

Driven by a commitment to Building Better, DCOH combines experience, innovation and disciplined execution creating lasting value for our clients, partners and the communities we serve.

WHO YOU ARE

This Darwin-based role suits a highly organised and proactive Executive Assistant with experience supporting senior leaders in a fast-paced environment. This is an initial fixed-term contract with strong potential for permanency for the right candidate.

You thrive on managing competing priorities, exercising discretion, and ensuring the MD & CEO is supported at the highest level.

You have the confidence and judgement to ask the right questions when faced with ambiguity, ensuring clarity and effective outcomes.
Demonstrated experience in an Executive Assistant or senior administrative role supporting executives
Exceptional organisational and time management skills, with the ability to prioritise and multi-task effectively
Strong communication skills with the ability to engage confidently with senior stakeholders, government bodies, and partners
High level of professionalism, discretion, and ability to handle sensitive and confidential information
Proficiency in Microsoft 365 Suite (Word, Excel, PowerPoint, SharePoint) and business systems
Strong attention to detail with the ability to produce accurate, high-quality work
Demonstrated ability to apply sound judgement, proactively seeking clarity and asking the right questions when navigating ambiguity
Ability to work autonomously while contributing to a collaborative team environment
Experience coordinating events, travel, and executive-level logistics

WHAT YOU’LL DO

Provide high-level administrative and operational support to the Managing Director & CEO, ensuring seamless day-to-day coordination and execution

Manage the MD & CEO’s calendar, priorities, and communications, ensuring effective coordination of meetings, stakeholders, and executive commitments
Prepare high-quality agendas, minutes, reports, and correspondence, ensuring accuracy, follow-up, and timely delivery
Act as a key point of coordination between the MD & CEO and internal/external stakeholders, including Board members, government representatives, and industry partners
Coordinate corporate events, sponsorships, and functions, overseeing planning, logistics, and financial administration
Manage domestic and international travel arrangements, including itineraries, accommodation, and expense tracking
Oversee legal and compliance administration, including processing legal documents, managing licences and certifications, and supporting contractual communications
Maintain accurate records, filing systems, and document control processes, ensuring information is organised, current, and accessible
Support financial administration activities, including invoice processing, expense reconciliation, and reporting support
Handle sensitive and confidential business and personal matters with discretion and professionalism
Coordinate personal appointments and commitments for the MD & CEO, ensuring seamless integration with business priorities
Provide ad hoc and cross-functional support across executive and business initiatives, ensuring continuity and responsiveness

WHAT’S NEXT

If you are interested in this position, please submit your CV and cover letter which describes who you are and addresses the criteria detailed above.

Quick Apply

Refine Your Search

admin assistant jobs in docklands, vic

Executive Assistant

Administration Assistant

Administrative Support Officer

Executive Assistant

Executive Assistant

Administrative Assistant - Learning & Teaching

Admin Assistant

Executive Assistant

Administrative Assistant

Executive Assistant to the Principal

Executive Assistant

Executive Assistant

Senior Product Developer Administration Assistant

Administrator

Executive Assistant

Administration Assistant – Workers Compensation

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