In-Demand Executive assistant Jobs in Parramatta, Nsw

Personal Assistant
Sales Pond Pty Ltd —Sydney NSW
- $60,000 - $75,000 a year
- Full-time
- CRM software
- Sales
- Administrative experience
Quick Apply
5d
SPC Projects - Executive Assistant
NSW Department of Communities and Justice —Parramatta NSW
- $102,936 - $113,579 a year
- Full-time
- Administrative experience
- Organisational skills
- Employee assistance program
2d
Executive Assistant
Commonwealth Bank —Sydney NSW
- Part-time
- Sales
Project Officer (Governance and Executive Support)
Australian Catholic University —North Sydney NSW
- $105,212 - $113,823 a year
- Full-time
- University
5d
Operations Manager / Executive Assistant
Stone Real Estate —Crows Nest NSW
- Sales
- Communication skills
- Time management
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez and Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Executive Assistant Manager
Ovolo Group —Elizabeth Bay NSW
- Leadership
- Communication skills
- Hotel experience
4d
Executive Assistant & Transformation Program Manager
Otis —Sydney NSW
- Full-time
- Communication skills
5d
Office Manager / Executive Assistant
Samsara Eco —Naremburn NSW
- Part-time
Quick Apply
10d
Administrative Assistant to SCH Director Medical Services and Rural Relief Program
The Sydney Children's Hospitals Network —Sydney NSW
- $86,896.63 - $88,951.42 a year
- Full-time
- Communication skills
- Employee assistance program
9d
Personal Assistant, Wholesale Capital & Fund Management
Mirvac —Sydney NSW
- Microsoft Excel
- Microsoft Office
- Administrative experience
10d
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez & Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Executive Assistant - Expression of Interest
NV Employment Pty Ltd —Lilyfield NSW
- $60,000 - $800,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick Apply
1d
Institutional Client Solutions - Executive Assistant - Sydney
Blackstone Group —Sydney NSW
- Full-time
- Management
- Sales
- Salesforce
1d
Executive Assistant - Group Finance
Ramsay Health Care —St Leonards NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
2d
Senior Executive Support Specialist, Investments
Mercer —Sydney NSW
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
3d

Discover related jobs

Based on your search for executive assistant jobs.

Office Administrator / Bookkeeper / Accounts
FCS Concrete Repairs —Gladesville NSW
General office administration including credit applications, stationery orders, document filing and scanning to archives, assisting in maintaining a clean work…
$30 - $40 an hour
Quick Apply
13d
AI Admin Assistant
Vision Personal Training St Leonards & Marrickville —Sydney NSW
Hunt down repetitive tasks and build systems that kill them. The plan is 10 companies in 10 years. Run the day to day admin across both studios and the wider…
From $28 an hour
Quick Apply

I want to receive the latest job alert for executive assistant in parramatta, nsw

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant jobs near parramatta, nsw

Executive Assistant jobs in Sydney NSW

Personal Assistant jobs in Sydney NSW

Senior Support Specialist jobs in Sydney NSW

Transformation Manager jobs in Sydney NSW

Executive Administrative Assistant jobs in Melbourne City Centre Vic

Government jobs in Gordon Park Qld

General Manager Regulatory Government Affairs jobs in Melbourne Vic

Government Software jobs in Sydney Nsw

Ageis Aged Care Laundry Assistant jobs in Perth Wa

Medical Administrative Assistant jobs in Alkimos Wa

Legal Administrative jobs in Melbourne Vic

Medical Scientist jobs in Melbourne Vic

Medical Administrative Assistant jobs in Melbourne Vic

Executive Assistant jobs in Cairns Qld

Executive Assistant jobs in Melbourne Vic

Executive Band 1 jobs in Sydney Nsw

Catholic Healthcare Laundry Assistant jobs in Kogarah Nsw

Executive Assistant jobs in South Maclean Qld

Executive Assistant jobs in Docklands Vic

Personal Care Assistant jobs in Melbourne Western Suburbs Vic

Personal Assistant

Sales Pond Pty Ltd -
Sydney NSW

Quick Apply

Job Details

Full-time
$60,000 - $75,000 a year
5 days ago

Qualifications

CRM software
Google Docs
Sales
Administrative experience
Organisational skills
Front desk
Marketing

Full Job Description

The Personal Assistant exists to provide high-level, proactive support to the CEO and Company Directors — owning their diary, correspondence, travel, and day-to-day administration — while also ensuring the efficient day-to-day running of the office, including reception and office operations. Beyond core PA duties, the successful candidate will apply their organisational and administrative skills flexibly across other areas of the business as needed, including campaign support, client onboarding, and CRM administration, making this a varied, fast-paced role for someone who enjoys working across multiple priorities at once.

Essential Selection Criteria

PA Experience: minimum 2 years' prior experience in a Personal Assistant, Executive Assistant, or equivalent administrative/office support role, ideally supporting senior leaders or business owners.
CRM & Systems Proficiency: work experience using CRM platforms, along with solid knowledge of Google Workspace (Docs, Sheets); able to learn new tools quickly.
Organisational Skills: exceptional, detail-oriented and organised working habits, with the proven ability to multitask and juggle competing priorities, shifting deadlines, and multiple stakeholders in a fast-paced environment.
Discretion & Judgement: demonstrated ability to handle confidential and sensitive information with discretion, and to exercise sound judgement when prioritising Director requests against other business needs.
Proactive & Self-Motivated: a creative problem solver with the drive and tenacity to see tasks through to completion, and the ability to manage workload independently.
Dependability: dependable and reliable, able to work with minimum supervision.
Adaptability: comfortable moving between core PA duties, reception/office administration, and ad hoc support across other business functions.
Client-Facing Communication: professional written and verbal English, comfortable liaising with internal stakeholders, clients, and visitors.

Desirable

Prior experience in a marketing, sales, or client services environment.
Experience supporting more than one senior stakeholder concurrently.

Duties and Responsibilities

1. Personal Assistance to Management (45%)

Diary & Calendar Management: proactively manage and coordinate calendars for the Directors, scheduling meetings, anticipating conflicts, and reprioritising at short notice.
Travel & Expenses: arrange end-to-end travel bookings and itineraries; process expense claims and reconcile receipts.
Correspondence: draft, proofread, and manage email correspondence and internal communications on behalf of the CEO/Directors.
Personal Errands & Tasks: handle personal errands and tasks as assigned by Management.
Meeting Support: attend meetings and take notes; check Circleback notes and follow-up on action items; send reminders to Management when tasks are overdue; provide meeting note summaries and help action items where required.
Document & Filing Management: maintain organised digital filing systems for contracts, reports, and internal documentation.
Stakeholder Liaison: act as a first point of contact for the CEO/Directors, screening and triaging requests from internal and external stakeholders.

2. Administrative & Reception Support (20%)

Reception: greet and welcome visitors in a professional and friendly manner; answer and direct phone calls promptly and efficiently; manage inquiries and provide accurate information to visitors and callers.
Meeting Room Presentation: ensure the boardroom and meeting rooms are clean and tidy before and after client/guest meetings.
Office Equipment Liaison: act as liaison for all office equipment suppliers.
Scheduling & Coordination: assist in managing calendars and scheduling appointments; coordinate meetings and conferences, including room bookings and catering arrangements.
Mail & Correspondence: collect mail, and prepare and distribute correspondence, memos, letters, and forms.
Team Support: support Campaign Operational teams with administrative tasks as directed.
HR Support: assist HR with administrative tasks related to recruitment.

3. Office Operations (15%)

Supplies & Equipment: maintain office supplies and equipment, ensuring availability for daily operations, and organise top-ups or replacements.
Files & Records: organise and maintain files and records, both electronic and physical, ensuring filing cabinets and cupboards are organised and clearly labelled.
Office Presentation: ensure the office is kept tidy; prepare and manage the office cleaning roster.

4. Cross-Functional Business & Campaign Support (15%)

Campaign & Client Support: assist with client onboarding and campaign coordination tasks as required, ensuring a smooth experience for clients and internal teams.
Systems & Data Administration: support the accuracy and upkeep of CRM and other business systems, helping maintain clean, reliable data.
Quality Assurance: carry out quality checks on business outputs (e.g. leads, records, communications) to ensure they meet internal standards and client expectations.
Additional Business Support: apply PA-honed organisational and administrative skills to other teams and projects as business needs evolve, under guidance from the BOM.

5. Communication and Coordination (5%)

Interdepartmental Liaison: act as a liaison between departments, team members, and external contacts.
Internal Communications: facilitate internal communication processes, such as distributing memos and announcements.

Pay: $60,000.00 – $75,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in parramatta, nsw

Personal Assistant

SPC Projects - Executive Assistant

Executive Assistant

Project Officer (Governance and Executive Support)

Operations Manager / Executive Assistant

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Executive Assistant Manager

Executive Assistant & Transformation Program Manager

Office Manager / Executive Assistant

Administrative Assistant to SCH Director Medical Services and Rural Relief Program

Personal Assistant, Wholesale Capital & Fund Management

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Executive Assistant - Expression of Interest

Institutional Client Solutions - Executive Assistant - Sydney

Executive Assistant - Group Finance

Senior Executive Support Specialist, Investments

Discover related jobs

I want to receive the latest job alert for executive assistant in parramatta, nsw

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected