In-Demand Administrative assistant Jobs in Mulgrave Vic

Executive Assistant – True Business Partner to EGM
UGL Limited —Melbourne VIC
- Overtime
- Hybrid work
- In-person
- Wellness program
- Parental leave
Wholesale and Product Development Admin Assistant
Munro Footwear Group —Abbotsford VIC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
10d
Executive Assistant
SEC Newgate PTY —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive Assistant to EGM - Quality & Care Excellence
Regis Aged Care —Camberwell VIC
- Hybrid work
- Writing skills
- Parental leave
11d
Board Operations Manager (Executive Assistant to Board)
Xero —Hawthorn VIC
- Full-time
- Hybrid work
- AI
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
Quick Apply
11d
Executive Assistant
DCOH —Melbourne VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
3d
Executive Assistant to the General Manager Customer and Corporate
City of Darebin —Darebin VIC
- Communication skills
- Time management
1d
Legal Executive Assistant - Complex Liabilities Insurance and Regulation
MinterEllison —Melbourne VIC
- Contract
- Microsoft Office
- Organisational skills
- AI
3d

More jobs to discover

Find similar jobs that you might be interested in.

Wholesale and Product Development Admin Assistant
Munro Footwear Group —Abbotsford VIC
Previous administration experience, ideally in a product, retail or wholesale environment. From sample management and maintaining product information to…
10d

I want to receive the latest job alert for administrative assistant in mulgrave vic

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near mulgrave vic

Executive Assistant jobs in Melbourne VIC

Legal Assistant jobs in Melbourne VIC

Executive Assistant jobs in Tasmania

Executive Assistant jobs in Northern Beaches Nsw

Food Service Assistant jobs in Cranbourne Vic

Executive Assistant jobs in Springvale South Vic

Allied Health Assistant Level 2 Speech Pathology jobs in Sydney Nsw

Marketing Assistant jobs in Sydney Nsw

Labourer, Forklift, Nursery Assistant jobs in Perth Wa

Executive Assistant jobs in Victoria

Assistant, Psychology jobs in Sydney Nsw

Executive Assistant jobs in Chester Hill Nsw

Executive Officer jobs in Sydney Nsw

Casual Paralegal, Law Student, Legal Assistant jobs in Melbourne Vic

Retail Assistant jobs in Greater Adelaide Sa

Executive Assistant jobs in Greater Adelaide Sa

School, Canteen Assistant jobs in Sydney Nsw

Executive Assistant jobs in Perth Wa

Executive Assistant jobs in Parramatta Nsw

Executive Assistant jobs in Oakleigh South Vic

Executive Assistant – True Business Partner to EGM

UGL Limited -
Melbourne VIC

Apply Now

Job Details

Full-time

Benefits

Wellness program
Parental leave
Employee discount
Insurance services

Full Job Description

Executive Assistant – True Business Partner to EGM

UGL’s Services division delivers operations, maintenance and asset management solutions across critical infrastructure and essential industries, working with clients across energy, transport, utilities and defence to keep major assets running safely and efficiently.

We’re looking for an experienced Executive Assistant to support the EGM of our Services division, based in our Melbourne office on Southbank Boulevard. This is a permanent, full-time role where you’ll keep day-to-day operations running smoothly while partnering closely with the EGM and playing a key role in supporting leadership priorities and business initiatives.

Why this role

You’ll work closely with a senior leader and genuinely partner with them, not just take direction.
The role has variety, from diary and travel through to SLT coordination and projects.
You’ll have the opportunity to grow into more strategic and business-facing work over time.
You’ll be connecting a national leadership team and helping bring people together.
UGL offers stability, scale and the chance to learn a complex, high-performing business.

About the role

You’ll manage a busy, forward-planned calendar (this leader likes things mapped out well in advance), coordinate frequent travel, and stay across priorities with regular check-ins. There’s a strong preference for someone who stays one step ahead and keeps everything on track without needing to be asked.

Beyond that, there’s real scope to get involved in supporting the Services leadership team, bringing people together, coordinating and planning sessions. Over time, you’ll also have the opportunity to take on small projects, support new initiatives, and help improve how the team works together.

Key responsibilities

Manage a complex, forward-planned diary with regular check-ins on priorities.
Coordinate frequent interstate travel, including detailed itineraries planned well in advance.
Liaise nationally to organise site visits, client meetings and leadership schedules.
Support leadership activities including meetings, planning sessions and presentations.
Assist with business initiatives, maintaining information and supporting small projects as the role evolves.

What we offer

Enjoy a hybrid work arrangement.
Benefit from 16 weeks of paid primary parental leave.
Complimentary salary continuance insurance.
Discounted Medibank health insurance.
Shape your career with an Individual Development Plan.
Participate in our Wellness Program with AIA Vitality.
Access our OneRewards Discount Program.

About you

Highly organised EA with experience managing busy, complex schedules.
Proactive and comfortable staying one step ahead of priorities.
Strong coordination skills, particularly across travel and multiple stakeholders.
Confident working with senior leaders and building trusted relationships.
Open to learning the business and getting involved beyond core EA responsibilities.

About Us

UGL is a respected of end-to-end engineering, construction, operation and maintenance services within various sectors including rail, transport, communications, oil and gas, power, renewables, resources, water and defence. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprises, and public institutions. As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

We are an Equal Opportunity Employer and strongly encourage applications from people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to complete a pre-employment medical questionnaire.

Job Ref: 268256

Discipline

: Personal Assistant / Executive Assistant

Primary Location

: Australia-VIC-Melbourne CBD & Inner Suburbs

Work Type

: Full-time

Apply Now

Refine Your Search

administrative assistant jobs in mulgrave vic

Executive Assistant – True Business Partner to EGM

Wholesale and Product Development Admin Assistant

Executive Assistant

Executive Assistant to EGM - Quality & Care Excellence

Board Operations Manager (Executive Assistant to Board)

Executive Assistant Investor Relations

Executive Assistant

Executive Assistant to the General Manager Customer and Corporate

Legal Executive Assistant - Complex Liabilities Insurance and Regulation

More jobs to discover

I want to receive the latest job alert for administrative assistant in mulgrave vic

Related Searches

Explore jobs in more locations

Discipline

Primary Location

Work Type

Job Seeker Tools

Employer Tools

Browse

Stay Connected