In-Demand Admin assistant Jobs in Banyule, Vic

Office Administrator
Civil Contractors Federation Victoria Limited —Notting Hill VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Administration Officer (Executive Assistant)
Department of Education —Melbourne City Centre VIC
- Full-time
- Customer service
- Administrative experience
- Organisational skills
12d
Receptionist/Administration Assistant, ILSC & Greystone College Melbourne
ILSC Education Group —Melbourne VIC
- Full-time
- Marketing
- Customer service
- University
Quick Apply
5d
Executive Assistant
Babcock International —Abbotsford VIC
- Contract
- Administrative experience
- Parental leave
Executive Assistant - Data, Digital, Design and Engineering
Macquarie Group Limited —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Outlook
- Microsoft Office
- Administrative experience
- Annual leave
- Work from home
10d
Executive Assistant - CFO
ABN Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Annual leave
3d
Executive Assistant
Emergency Services Telecommunications Authority (ESTA) —Burwood East VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Free parking
- Employee assistance program
9d
Administrative Assistant
Eastern Health —Ringwood East VIC
- Part-time
- Microsoft Excel
- Customer service
- Microsoft Office
- Health insurance
- Employee assistance program
Executive Assistant to the Medical Director
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Microsoft Office
- Bachelor's degree
- No degree
- Annual leave
- Employee assistance program
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
Quick Apply
5d
Executive Assistant, Office of the Deputy Secretary
Department of Health —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
13d
Board Operations Manager (Executive Assistant to Board)
Xero —Hawthorn VIC
- Full-time
- Hybrid work
- AI
Administrative Assistant to Deputy Principal (Campus Director)
Kolbe Catholic College —Greenvale VIC
- Full-time
- Management
- University
- Organisational skills
Administration Assistant and Office Manager
Emnmanuel College —Altona North VIC
- Full-time
- Administrative experience
- University
Quick Apply
Executive Assistant - Merchandise & PLER
Wesfarmers Health —Docklands VIC
- Organisational skills
- Communication skills
- Employee assistance program
Executive Assistant to CEO & Executives
ANCA Pty Ltd —Bayswater North VIC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
4d
Executive Assistant, Improvement
Department of Health —Melbourne City Centre VIC
- Part-time
- Microsoft Office
- Recruiting
- Communication skills
11d
Executive Assistant – True Business Partner to EGM
UGL Limited —Melbourne VIC
- Overtime
- Hybrid work
- In-person
- Wellness program
- Parental leave
Administration Assistant and Office Manager
Emmanuel College —Altona North VIC
- Full-time
- Administrative experience
- University
Executive Assistant
Department of Education —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
4d

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Office Administrator

Civil Contractors Federation Victoria Limited -
Notting Hill VIC

Quick Apply

Job Details

Permanent | Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Customer service
Certificate III
Visio
Administrative experience
Driver Licence
Certificate II
SharePoint
Business Administration
Working with Children Check
Editing
Time management
Office experience

Full Job Description

About us:

Civil Contractors Federation Victoria ("CCFVictoria") is the peak industry body supporting and representing civil contractors across Victoria. With almost 450 contractors and associate members and an Industry Registered Training Organisation (RTO 3704), CCF Victoria is dedicated to empowering the civil community. CCF Victoria provides a supportive and flexible culture to its staff and provides opportunities to build and develop your skills and capabilities as well as work with a collaborative friendly team. Our values of Service, Integrity, Care, and Collaboration drive us.

About you:

The Office Administrator reports to the Executive Assistant to Executive Director and plays a key role primarily in supporting the EA and the Corporate Services Team. Communicating with all departments, this role is responsible for ensuring smooth daily office operations. This role also involves conducting and maintaining relationships with key external stakeholders, such as clients, members and service providers in a timely and professional manner, adhering to company policy, procedures, and governance protocols.

Responsibilities include:

Assist the EA and Leadership Team by drafting reports, analyzing data, editing and formatting documentation, and providing comprehensive internal and external event management support (catering, venues, and accommodation).
Act as the primary administrator and Subject Matter Expert (SME) for ASANA by managing user access, creating templates, and building project boards to streamline cross-departmental tasks.
Oversee the accuracy of employee records, maintain onboarding/offboarding workflows, track compliance documentation, and ensure all required staff certifications and qualifications are kept current within Employment Hero.
Act as the first point of contact for internal software queries, maximizing staff adoption of Asana and Employment Hero by creating "how-to" guides and delivering training sessions.
Assist in setting up the administrative framework for annual Performance Management Reviews across all CCF Victoria staff, including tracking 1-month and 5-month probationary reviews.
Maintain central filing systems to ensure strict version control and naming standards, while formatting, updating, and distributing company policies and standard operating procedures (SOPs).
Support the Integrated Management System (IMS), help organize the internal audit program, populate data for the Risk Appetite Statement (RAS), and escalate governance or risk concerns to the EA.
Assist with the recruitment lifecycle by posting job advertisements, scheduling interviews, communicating with candidates, and initiating onboarding checklists across relevant departments.
Monitor the HR Matters mailbox alongside the EA to safely triage and action organizational complaints, compliments, and concerns while maintaining strict confidentiality and escalating issues when required.
Assist with tracking company property (laptops, phones, furniture) in the asset register, monitor and replenish office and kitchen supplies within budget, and create professional diagrams in VISIO as requested
The following work experience is required for this job role:

Key Skills (Essential)

Cert II or III in business administration, compliance, auditing or equivalent or a minimum of 1–2 years of experience in an office administration or equivalent
Good proficiency in using ASANA (creating dependencies, custom fields, and portfolios) and Employment Hero (HR suite awareness and onboarding modules).
Extensive Customer Service experience and conflict resolution experience
Current Driver’s licence and Working with Children Check

Key Skills (Desirable)

Cert III or above qualifications in administration, project management, quality & compliance, business, or equivalent
Knowledge in Quality and Governance, Compliance, and/or Auditing Core Skills required to effectively fulfill this role (technical & personal) are as follows:

Technical

Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, SharePoint) or Google Workspace.
Basic troubleshooting skills across hardware and office AV equipment
Good to strong typing speed
Report preparation, formatting and editing skills
Good business acumen
Good business presentation - written and spoken
Strong capability of implementing and training on new software applications

Personal

Must be an Australian Citizen or Permanent Resident
Business standard English language, written and spoken
Good communications skills, written and spoken
Excellent organisation skills with an ability to deal with conflicting demands in an ever changing and challenging environment
High level of time management skills & the ability to manage conflicting deadlines
Work under minimum supervision
Self-motivated with the ability to forward think and plan
Strong organisational and time management skills
Provide quality customer experience when dealing with internal and external stakeholders
Strong ability to provide solutions
Comply with established company processes, policies and procedures
Perform routine tasks autonomously, as required
Willingness and ability to learn new systems
Confidentiality required when working with organisational documents, files, and in attendance to meetings and discussions
Excellent presentation skills, be confident and attentive to clients
Self-motivated worker with strong ethical behaviour with a high level of professionalism

Benefits

We offer an industry competitive salary based on qualifications, relevant skills and experience. We are a leading peak industry association with a strong values-based culture and are invested in our people's personal and professional development. We want to help you be your best you!

Location

The RTO Administrator role will be based at our office at Notting Hill. This role may also require attendance at some events at key times around the year.

If you require more information, you may contact us at [email protected]

Company Overview

Please visit https://www.ccfvic.com.au/ for more information

Quick Apply

Refine Your Search

admin assistant jobs in banyule, vic

Office Administrator

Administration Officer (Executive Assistant)

Receptionist/Administration Assistant, ILSC & Greystone College Melbourne

Executive Assistant

Executive Assistant - Data, Digital, Design and Engineering

Executive Assistant - CFO

Executive Assistant

Administrative Assistant

Executive Assistant to the Medical Director

Executive Assistant Investor Relations

Executive Assistant, Office of the Deputy Secretary

Board Operations Manager (Executive Assistant to Board)

Administrative Assistant to Deputy Principal (Campus Director)

Administration Assistant and Office Manager

Executive Assistant - Merchandise & PLER

Executive Assistant to CEO & Executives

Executive Assistant, Improvement

Executive Assistant – True Business Partner to EGM

Administration Assistant and Office Manager

Executive Assistant

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