In-Demand Personal assistant Jobs in North Melbourne Vic

Executive Assistant to the Chief Operating Officer
Spawnpoint Media —Melbourne VIC
- Hybrid work
- Communication skills
5d
Personal Assistant
Victorian Government —Melbourne VIC
- Part-time
- Administrative experience
- In-person
- Communication skills
- Health insurance
7d
Personal Assistant
Uniting Vic.Tas —Melbourne VIC
- $80,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
- Annual leave
- Work from home
10h
Executive Assistant 1
The Royal Women's Hospital —Parkville VIC
- $80,523 - $89,021 a year
- Full-time
- Microsoft Office
- Organisational skills
- Annual leave
4d
Executive Assistant
Department of Energy, Environment and Climate Action —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Executive Assistant
Myer —Docklands VIC
- Contract
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Gym membership
10h
Executive Assistant
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Executive Assistant
Department of Energy, Environment and Climate Action —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
6d
Executive Assistant
Architectus —Melbourne VIC
- Full-time
- CRM software
- Management
- Microsoft Office
- Parental leave
- Referral program
2d
GAZ - APS 6- VIC - Executive Assistant to Chief Justice Mortimer
Federal Court of Australia —Melbourne VIC
- $99,734 - $111,701 a year
- Full-time
- Administrative experience
- Analysis skills
- Case management
- Work from home
1d

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Executive Assistant to the Chief Operating Officer

Spawnpoint Media -
Melbourne VIC

Apply Now

Job Details

5 days ago

Qualifications

Drafting
Communication skills

Full Job Description

Who We Are:

Spawnpoint Media is Australia’s leading YouTube-first production company creating content in digital entertainment spanning narrative, gaming. lifestyle and live-action content. Nurturing a passionate community of over 27 million followers, we've built a network of shows that have amassed more than 11 billion views across YouTube and streamers like Amazon Prime and Roku. We strive to maintain the soul, love, joy, and personality of youth in our content and are committed to our mission of leaving a lasting impact on families across the globe.

We’re a fast-paced and fast-growing creative incubator staffed by 100+ industry experts hailing from many backgrounds seeking passionate individuals are looking for people excited to join a face-paced industry as we grow our team.

About the Role:

An exciting opportunity has become available for an experienced Executive Assistant with strong Chief of Staff capability to support a senior executive of a leading production company.

You will be working alongside our Chief Operating Officer across her portfolio of Commercial Partnerships and Licensing, Consumer Products, Brand Partnerships, Marketing, Operations and Finance.

This is a role where no two days will look the same, adapting your priorities to support the COO’s needs, maximising her time and ensuring nothing falls through the cracks. The role will be switching context often, operating in the detail to drive projects forwards but also assisting with strategic decisions to build the business.

This is a fast-paced and varied role with exposure across multiple core functions and global regions. This is far more than traditional Executive Assistant support; alongside core administrative tasks you will be able to contribute to commercial thinking with the ability to take ownership of priorities and projects.

Who You Are:

We’re looking for an experienced Executive Assistant who thrives in a fast-paced environment, working across multiple core functions. You are resourceful, are a quick learner and pride yourself in having an extreme attention to detail. You can be trusted with, and act upon, confidential and sensitive information with the highest level of probity.

You are direct and candid, asking the right questions and providing feedback. You are great at prioritising and managing your time to deliver tasks across multiple projects.

You are comfortable working with, and building relationships with, all levels of stakeholders and have experience drafting communication on behalf of executives, communicating with external clients with professionalism and friendliness.

Your Responsibilities and Skills:

Executive support: Support the COO on projects and tasks across all owned functions (commercial partnerships and licensing, consumer products, marketing, brand partnerships, finance, operations and HR) ensuring the COO’s time is maximised and nothing falls through the cracks. On occasion, handle personal tasks and errands for the COO.
Communication and task management: Manage the COO’s inboxes, notifications and messages, calendars, priorities, follow-up actions and admin across multiple platforms. Monitor company inboxes, ensuring enquiries reach the right stakeholders or are responded to promptly
Travel logistics: Coordinate domestic and international travel visits and appearances
Meeting and document preparation: Prepare the COO for key meetings, presentations and stakeholder engagements. Draft communications and prepare materials for internal and external stakeholders
Client management: Communicate with clients and coordinate campaign tasks and timelines to ensure successful delivery of brand partnerships or other projects
Project management: Drive established projects forward, following stakeholders up on tasks, sharing communication and raising or resolving blockers as they arise
Stakeholder management: Communicate on behalf of the COO, clearly distilling complex information and representing the COO’s thinking clearly and accurately. Build strong relationships across the business.
Event coordination: Coordinate leadership meetings, town halls and off-sites
Integrity: Manage sensitive and confidential information with the highest level of discretion

Requirements:

3+ years of experience as an Executive Assistant, Project Manager or other relevant administrative role
Excellent attention to detail and resourcefulness
Strong written and verbal communication
Ability to manage priorities, tasks, calendars and deadlines
Proven experience building strong relationships with different levels of stakeholders
Experience working across documentation, project management, desktop research and scheduling

Our Offer

If you’re excited to join a group that develops some of the most-loved content on the internet and brings smiles to millions of young people across the globe; whilst working alongside a highly skilled and fun-loving team; passionate about all things YouTube and media, then what are you waiting for? We really love working here, and we think you will too! Apply now!

Apply Now

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GAZ - APS 6- VIC - Executive Assistant to Chief Justice Mortimer

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