- $99,734 - $111,701 per annum plus 15.4% superannuation
- Ongoing, Full-time
- Melbourne VIC
Position Overview
The Executive Assistant provides high-level executive and administrative support to the Chief Justice of the Federal Court of Australia.
The Executive Assistant works as a part of a small team within chambers and is responsible for the efficient and effective organisation of the Chief Justice’s commitments and responsibilities. The Executive Assistant is a contact point for external stakeholders.
Major Activities
Provide high-level executive support to the Chief Justice in the administration of the Federal Court of Australia.
Coordination of the Chief Justice’s attendance at meetings, conferences and external events, including preparation of briefings, meeting agendas and speaking notes.
Attend meetings with and on behalf of the Chief Justice to take notes and manage actions.
Complex diary management, including liaising with external parties, judges and senior management.
Extensive international and domestic travel arrangements for the Chief Justice and other chambers staff
Support the Chief Justice with her work on judicial committees by preparing agendas, collating papers, and following up on action items.
Assist in coordinating judicial projects, including research initiatives, policy reviews, and stakeholder consultations.
Manage emails, memoranda and other chambers correspondence, including producing well drafted correspondence.
Act as a point of contact in chambers for the Chief Justice, other judges, registrars, other court staff, legal representatives, parties and other court users.
Demonstrate professionalism, tact and discretion, including the ability to appropriately handle confidential and sensitive information.
When required, be available outside normal work hours and to travel interstate, generally to other registries of the Court.
This position is one which will require the successful candidate to be present in chambers during the working day. There may be opportunities to work from home occasionally, but it is primarily an in-office position.
Key Relationships
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Chief Justice, Chambers Manager, Associates and Executive Support Officer
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Other Chief Justices, Judges and their chambers staff
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District Registrar, Registrars and court staff
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Legal profession including legal representatives
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Other court users.
Competencies & Attributes
- To undertake this role the successful candidate must have:
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excellent interpersonal and communication skills
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the initiative to work autonomously and take responsibility for progressing work, whilst working collaboratively and harmoniously within the chambers environment
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strong IT skills, Microsoft applications and Adobe, and the ability to quickly learn how to use the court’s IT systems
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excellent organisation, prioritisation and time management skills
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well-developed problem-solving skills, including an ability to effectively multitask and work efficiently
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attention to detail and accuracy
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the ability to effectively manage large volumes of information, including dealing appropriately with confidential and sensitive information.
Formal Qualifications
Formal qualifications are not a mandatory requirement. However, familiarity with working in a legal environment, and preferably in a court environment, is necessary.
Selection Criteria
- Experience in providing effective and efficient administrative support in a legal environment, including the initiative to work autonomously and well-developed organisation, prioritisation and time management skills.
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Excellent oral and written communication skills, including interpersonal skills, professionalism and an ability to appropriately handle confidential and sensitive information.
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Understanding of case management principles and the jurisdiction, practice and procedure of the Court.
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Excellent problem solving and analytical skills, including being able to demonstrate flexibility, innovation and sound judgement in decision-making.
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Ability to work unsupervised and in a proactive way, anticipating what needs to be done.
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Excellent attention to detail and accuracy, including proofreading skills.
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Strong administrative skills, including Microsoft applications and Adobe, and the ability to quickly learn to use courtroom technology and the court’s internal case management systems.
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Previous experience working in a court environment an advantage.
Contact Officer
For more information, please contact Katrina Jobson via telephone (03) 8638 6833 or email
[email protected].
How to apply
To apply, please complete the application form on the Court’s careers portal. If you have any issues with applying, please email
[email protected].
To be considered you will need to upload a concise expression of interest (2 page maximum) detailing how your experience and skills relate to the position description and selection criteria and attach a current resume.
Artificial Intelligence (AI) in recruitment
Candidates may use AI tools to assist with their participation in this recruitment process unless otherwise advised. Where AI tools are used, candidates are responsible for ensuring that all information submitted is transparent, accurate, and genuinely reflects their own skills, capabilities, and experience. For more information, see:
Principles for candidate use of AI in Recruitment
Diversity and Inclusion
Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability. First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, Mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.
Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.
RecruitAbility
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you. have disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability
Applications Close: Monday, 14 September at 11:30 pm (AEST)
Aboriginal and Torres Strait Islander people are strongly encouraged to apply.
