In-Demand Front office assistant Jobs in Caringbah, Nsw

Team Assistant / Front Desk
Finity —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Assistant Rooms Controller | One Touch Team Leader
SOFITEL —Sydney NSW
- Weekend availability
- Hospitality
- Guest services
- Restaurant experience
- Parental leave
- Employee assistance program
Quick Apply
Assistant Managers - Sonnel
Sonnel Hospitality —Sydney NSW
- Full-time
- Leadership
- Communication skills
Quick Apply
1d
Luxury Cruise Specialists
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Full Stack Web Developer
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Facilities Assistant [BOH]
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Customer service
- Administrative experience
- First Aid Certification
- Health insurance
- Parental leave
Quick Apply
3d
Airfare Specialist
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Moveworks Sr Customer Success Manager
ServiceNow —Sydney NSW
- Full-time
- Hybrid work
- Bachelor's degree
- No degree
- AI
Quick Apply
Executive Assistant Manager
AccorHotel —Sydney Olympic Park NSW
- Full-time
- Management
- Communication skills
Quick Apply
Assistant Vice President, Global Financial Crimes Investigator
Bank of America —Sydney NSW
- Full-time
- Bachelor's degree
- Financial services
Account Director
JLL —Sydney NSW
- Hybrid work
- Financial services
- AI
- Leadership
- Health insurance
- Employee discount
Assistant Night Manager | Full Time | InterContinental Sydney Double Bay
InterContinental —Sydney NSW
- Weekend availability
- Writing skills
- Administrative experience
- Communication skills
Facilities Assistant [BOH]
JLL —Sydney NSW
- Customer service
- Administrative experience
- First Aid Certification
- Health insurance
- Parental leave
3d
Frequent Flyer Points Advisors & Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Assistant Showroom Manager
Cullen Jewellery —Sydney NSW
- Full-time
- Management
- Employee assistance program
Quick Apply
Staff Software Engineer - Consumer Cards
Commonwealth Bank —Sydney NSW
- Full-time
- Systems design
- AWS
- APIs
Facilities Site Lead
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- AI
- Leadership
- Health insurance
- Parental leave
Quick Apply
3d
Branch Manager
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Account Director
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Hybrid work
- Financial services
- AI
- Leadership
- Health insurance
- Employee discount
Quick Apply
Facilities Site Lead
JLL —Sydney NSW
- Microsoft Office
- Leadership
- Communication skills
- Health insurance
- Parental leave
3d

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front office assistant jobs near caringbah, nsw

Team Assistant / Front Desk

Finity
Sydney NSW

Apply Now

Job Details

Permanent | Full-time
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Salesforce
Microsoft Office
Communication skills
Analytics

Full Job Description

Role overview:

Support a team of consultants as their dedicated team assistant while providing seamless admin and client support and serving as the face of Finity.

We are looking for:

About Finity
Finity is the market-leading actuarial consulting and strategic analytics firm in Australia and New Zealand. We are proud to be the only actuarial consulting firm to have been recognised by ANZIIF as the Insurance Industry’s Professional Services Firm of the Year, with six awards in the past decade, most recently in 2023, 2024 and 2025.

Our team of over 200 experts cover a diverse range of skills including; actuarial, analytics, technology, management consulting and functional staff. We combine deep industry expertise with a unique breadth of technological capability to deliver innovative and practical advice and solutions to a broad base of over 450 clients.

Role overview
We are looking for a reliable, organised, and personable Team Assistant / Front Desk Host to be the face of Finity. This role combines full-time Team Personal Assistant support with a consistent front-of-house presence. You will be based at reception 4 days per week as the welcoming face of the company, with 1 dedicated day per week working directly with your team.

Key responsibilities

Provide day-to-day administrative support to team members and business support teams.
Work from reception 4 days per week as the first point of contact greeting all guests while maintaining a professional, welcoming front-of-house area.
Create and update accounts, projects, contact records and resourcing data, and submit timesheets.
Process monthly billing, invoicing and expense reimbursements accurately and by required deadlines.
Coordinate meetings, including room bookings, visitor management, materials, catering and refreshments.
Prepare documents, correspondence, presentations and reports for team members as required
Book and manage travel and accommodation for team members.
Organise internal team events and support external client events when needed.
Perform general office duties, including mail and delivery distribution, kitchen upkeep and ad-hoc facilities support.
Assist with new staff onboarding, including staff photos for internal systems and directories.
Support business operations teams and committees with additional projects and tasks as needed.

About you

1-4 years experience as a Team PA, Team Assistant, or similar administrative role.
Professional, friendly, and confident with strong communication and relationship-building skills.
Comfortable providing proactive team support while maintaining a visible front-of-house presence.
Highly organised and detail-focused, with the ability to manage competing priorities.
Intermediate Microsoft Office skills, including Word, PowerPoint and Excel.
Exposure to Salesforce and Certinia advantageous.
Proactive, flexible and able to work independently and collaboratively
Able to maintain confidentiality and handle sensitive matters diplomatically and discreetly.

Role structure and details
Reception duties are relatively light with no switchboard or heavy phone work. Additional responsibilities may be added as the role evolves. This setup allows you to provide consistent support to your team while also being an important front of house presence.

You will deliver Team PA support 5 days a week for your assigned team.
4 days per week based at reception / front desk.
1 dedicated day per week working directly alongside your team.
On quieter reception days (when no visitors are expected), you will have the flexibility to work from the team’s area.

Working arrangements
5 days in the office – based in The Rocks, Sydney, NSW.
Full working rights in Australia required.

Our commitment to Diversity, Equity & Inclusion
Finity is an equal opportunity employer. At Finity, we believe that Diversity and Inclusion are fundamental to who we are, our core values and how we operate. We believe in, and value, a diverse workforce where differences are respected and diversity of thought, experiences, skills, backgrounds and beliefs are brought together in a respectful and inclusive environment.

Learn More

If this sounds like the right role for you, we'd love to hear from you!

Apply Now

Refine Your Search

front office assistant jobs in caringbah, nsw

Team Assistant / Front Desk

Assistant Rooms Controller | One Touch Team Leader

Assistant Managers - Sonnel

Luxury Cruise Specialists

Full Stack Web Developer

Facilities Assistant [BOH]

Airfare Specialist

Moveworks Sr Customer Success Manager

Executive Assistant Manager

Assistant Vice President, Global Financial Crimes Investigator

Account Director

Assistant Night Manager | Full Time | InterContinental Sydney Double Bay

Facilities Assistant [BOH]

Frequent Flyer Points Advisors & Consultants

Assistant Showroom Manager

Staff Software Engineer - Consumer Cards

Facilities Site Lead

Branch Manager

Account Director

Facilities Site Lead

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