In-Demand Administration coordinator facilities Jobs in Parramatta, Nsw

Service Coordinator & Administration Assistant (HVAC)
HVAC/R Services —North Rocks NSW
- $60,808.72 - $85,589.00 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
3d
Casual Public Relations Coordinator
Australian Turf Club —Randwick NSW
- Weekend availability
- Marketing
- Organisational skills
- Communication skills
2d
Accounts and Office Assistant
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
10h
Site Coordinator (Maintenance and Cleaning)
Steiner Education Australia (SEA) —Chatswood NSW
- Part-time
- CPR Certification
- Maintenance
- Administrative experience
5d
Facilities Support
Rev. Bill Crews Foundation —Ashfield NSW
- $75,000 - $80,000 a year
- Weekend availability
- Carpentry
- Maintenance
- Power tools
- Employee assistance program
Quick Apply
12d
Corporate Partnerships Coordinator
Children's Cancer Institute —Randwick NSW
- Full-time
- Sales
- Salesforce
- Administrative experience
Junior Travel Consultant
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
4d
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Facilities Coordinator / Handyperson
Rev. Bill Crews Foundation —Ashfield NSW
- $75,000 - $80,000 a year
- Weekend availability
- Maintenance
- Communication skills
- Time management
- Employee assistance program
Quick Apply
After Hours International Airfare Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Reward Travel Team Manager
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Marketing/Admin Assistant
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
4d
Internship or Work Experience
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Swim Academy Coordinator
Fairfield City Council —Fairfield NSW
- $80,758 - $94,595 a year
- Full-time
- CPR Certification
- Administrative experience
- In-person
- Annual leave
14d
Reactive Maintenance Coordinator - 6 Month FTC
ISS —Sydney NSW
- Contract
- Management
- Maintenance
- Administrative experience
- Employee discount
Sales Team Leader
Firstclass.com.au —Sydney NSW
- $100,000 - $150,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Airfare Specialist
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
PEC Business Partner
St Basil's Aged Care NSW & ACT —Lakemba NSW
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Employee assistance program
- Referral program
Branch Manager
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Front of House Receptionist | Sydney
Macpherson Kelley —Sydney NSW
- Full-time
- Parental leave

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Service Coordinator & Administration Assistant (HVAC)

HVAC/R Services
North Rocks NSW

Quick Apply

Job Details

Full-time
$60,808.72 - $85,589.00 a year
3 days ago

Benefits

On-the-job training
On-site parking

Qualifications

Microsoft Office
Administrative experience
Data entry
Computer skills
Construction experience
Communication skills
Office experience

Full Job Description

Join Our Growing Air Conditioning Team Based in North Rocks!

HVAC/R Services is a growing commercial air conditioning and refrigeration company servicing clients across Sydney and surrounding areas. We pride ourselves on delivering reliable, high-quality service and building long-term relationships with our customers.

We're looking for an organised, proactive and friendly Service Coordinator & Administration Assistant to become an integral part of our team. This is a varied role where no two days are the same. You'll be the central point of communication between our customers, technicians and office team, helping to keep our operations running smoothly.

If you're someone who enjoys multitasking, takes pride in being organised and loves working in a supportive team environment, we'd love to hear from you.

About the Role

As our Service Coordinator & Administration Assistant, you'll provide administrative and customer service support across the business while assisting with the coordination of our field technicians.

Your responsibilities will include:

Service Administration

Raise work orders within our service management system.
Allocate job numbers and ensure job information is complete.
Upload service reports, photographs and compliance documentation.
Close completed jobs following review.
Assist with preparing daily invoices.

Customer Service

Answer incoming phone calls and emails professionally.
Schedule service calls, maintenance visits and inspections.
Keep customers informed of technician arrival times and job progress.
Escalate urgent customer issues where required.
Follow up customers for missing information and documentation.

Technician Support

Receive and monitor technician timesheets.
Follow up outstanding service reports.
Assist technicians with administrative requests.
Prepare job packs and site documentation.
Update technician schedules when required.

Administration & Data Entry

Enter purchase orders and supplier information.
Maintain customer records and equipment asset registers.
File electronic documents accurately.
Maintain compliance records, licences and certifications.

Purchasing Support

Order office supplies.
Assist with ordering common HVAC parts and materials.
Track supplier deliveries.
Match delivery dockets to purchase orders.

Compliance Administration

Prepare SWMS, site inductions and client documentation.
Ensure company licences, insurances and certifications remain current.
Maintain contractor records.
Upload documentation to customer portals.

Financial Administration

Assist with customer invoicing.
Enter supplier invoices.
Follow up outstanding paperwork prior to invoicing.
Assist with debtor reminders under supervision.

General Office Duties

Reception and front office duties.
Mail and courier management.
Meeting room preparation.
Maintain a tidy and organised office.
Assist with company events and team activities.

About You

We're looking for someone who is:

Highly organised with excellent attention to detail.
Friendly, professional and customer focused.
Able to prioritise tasks in a busy environment.
Confident communicating with customers, technicians and suppliers.
A strong problem solver with a positive attitude.
Reliable, motivated and willing to learn.
Comfortable using Microsoft Office and learning new software systems.
Able to work both independently and as part of a team.

Ideally you'll have:

Previous administration, service coordination or office support experience.
Strong data entry and computer skills.
Excellent written and verbal communication skills.
Experience in a trades, construction, facilities management or HVAC business (highly regarded but not essential).

What We Offer

Stable full-time employment.
Supportive and friendly team environment.
Modern office based in North Rocks.
On-the-job training and ongoing development.
Opportunity to grow your career as the business continues to expand.
A varied role where every day is different.
Free on-site parking.

Apply Now

If you're an organised administrator who enjoys helping customers and keeping a busy office running efficiently, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining why you'd be a great fit for the role.

Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $60,808.72 – $85,589.00 per year

Application Question(s):

Do you have administration experience within the trades and construction industry?

Experience:

Administration: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

administration coordinator facilities jobs in parramatta, nsw

Service Coordinator & Administration Assistant (HVAC)

Casual Public Relations Coordinator

Accounts and Office Assistant

Site Coordinator (Maintenance and Cleaning)

Facilities Support

Corporate Partnerships Coordinator

Junior Travel Consultant

Executive Assistant - Travel & Business Operations

Facilities Coordinator / Handyperson

After Hours International Airfare Consultants

Reward Travel Team Manager

Marketing/Admin Assistant

Internship or Work Experience

Swim Academy Coordinator

Reactive Maintenance Coordinator - 6 Month FTC

Sales Team Leader

Airfare Specialist

PEC Business Partner

Branch Manager

Front of House Receptionist | Sydney

I want to receive the latest job alert for administration coordinator facilities in parramatta, nsw

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