In-Demand Projects administration assistant Jobs in Melbourne, Vic

Executive Officer, VIC/TAS
The Royal Australasian College of Physicians —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Parental leave
- Employee assistance program
7h
Learning & Development Advisor
Gadens —Melbourne VIC
- Contract
- Hybrid work
- Annual leave
- Parental leave
5h
Occupational Therapist Grade 3
Peter MacCallum Cancer Centre —Parkville VIC
- $65,769.60 - $75,146.02 a year
- Part-time
- Hybrid work
- Research
- Master's degree
- Supervising experience
- Annual leave
10d
Office Executive
Levi Strauss & Co. —South Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply

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Executive Officer, VIC/TAS

The Royal Australasian College of Physicians -
Melbourne VIC

Apply Now

Job Details

Permanent | Full-time
7 hours ago

Benefits

Parental leave
Employee assistance program

Qualifications

Microsoft Office
Administrative experience
Organisational skills
SharePoint
Communication skills
Time management

Full Job Description

Posted: 16/07/2026

Closing Date: 02/08/2026

Job Type: Permanent - Full Time

Location: Melbourne

Job Category: Executive Assistant & Secretariat Support

About the RACP
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

Our Values
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

Why Join Us?
As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more! To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.

Our 3-2-1 Hybrid Working Model

3 days from anywhere in Australia or Aotearoa New Zealand per week,
2 days from an RACP office location per week,
1 of the two days per week in office spent with your team.

Job Description

Permanent position
Central Melbourne CBD location
Friendly and supportive team

The Role

The Executive Officer (EO) supports the operational delivery of RACP services in Victoria and Tasmania, ensuring a consistent, high-quality experience for Fellows and Trainees. Reporting to the Senior Executive Officer (SEO) VIC/TAS, the EO sits within the regions team and plays an important role in translating College-wide initiatives into VIC and TAS-specific delivery and contributing VIC and TAS insights into national planning.

The role provides operational support to State Committees, supports regional service delivery (outreach with training, supervision, CPD, events, and member engagement), and supports alignment with national strategies, policies and standards. Key accountabilities include:

Provide high quality administration and secretariat support to VIC/TAS State Committees including meeting agenda, minutes, preparation of meeting papers, invited speakers, zoom links, action plans and other reporting requirements.
Take ownership of Committee outcomes, drive actions, and foster strong Committee member engagement. Manage all post-meeting administration tasks.
Provide project management support for the SEO in implementation of regional, rural and remote training and member engagement initiatives in VIC/TAS by working with local health partners, and rural training sites to identify needs, strengthen relationships, and ensure regional issues are incorporated into national planning.
Provide high level communication to stakeholders and members and be the link between the State Committees, and trainees, local supervisors, Education Support Officers, RACP Education Services and Professional practice team.
Identify opportunities for improved member experience and improved support for RACP training education and training programs
Plan and coordinate RACP VIC/TAS educational and member engagement events, workshops and career expos in accordance with RACP timelines.

Desired Skills and Experience

The Successful Candidate

To be succesful in the role, you will possess:

High level secretariat support, administrative and organisational skills
Demonstrated high level written and verbal communication skills
A commitment to professional client service
Accuracy and attention to detail
Initiative and ability to prioritise workflow to meet deadlines
Tact and sensitivity to confidential issues
Excellent organisation and time management
Initiative and problem-solving skills
Experience with project management/support
IT Capablities: Microsoft Office Suite, SharePoint and video/teleconferencing platforms

To apply for the role, submit you CV and cover letter by COB 2 August 2026

For further information, email [email protected]

Apply Now

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projects administration assistant jobs in melbourne, vic

Executive Officer, VIC/TAS

Learning & Development Advisor

Occupational Therapist Grade 3

Office Executive

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