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Conference and Events Coordinator

Employment Hero -
Melbourne VIC

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Job Details

Permanent | Full-time
4 hours ago

Qualifications

CRM software
Customer service
Content management systems
Microsoft Office
AI
Communication skills
Time management

Full Job Description

AI Job Summary

2–4 years’ experience in event coordination, conference delivery, or a similar events role.
Experience coordinating registrations, travel, accommodation, venue requirements, and event materials.
Experience liaising with speakers on presentations, abstracts, audiovisual requirements, and participation.

Role Type

Permanent • Full-time • Entry Level

Description

Conference and Events Coordinator

Speech Pathology Australia | Full-time | Permanent | Hybrid

About the role:

In this exciting and varied role, you will play an important part in the delivery of Speech Pathology Australia’s national conference and member events across Australia. Working closely with the Conference and Events Lead, you’ll coordinate event logistics, manage stakeholder communications, support presenters, sponsors and exhibitors, and provide hands-on assistance to ensure successful event delivery.

This is an excellent opportunity for a events professional who is eager to grow and build a solid career in events management. You’ll enjoy working in a collaborative environment and is passionate about delivering exceptional event experiences for members and stakeholders.

Key responsibilities include:

Coordinating event logistics, including registrations, travel, accommodation, venue requirements, and event materials
Liaising with speakers regarding presentations, abstracts, audiovisual requirements, and event participation
Managing communications with delegates, members, presenters, sponsors, exhibitors, venues, and suppliers
Preparing conference materials including delegate badges, program documentation, and conference app content
Supporting event promotion in collaboration with the Marketing and Communications team
Providing onsite event support, including event setup, stakeholder coordination, troubleshooting, and pack-down activities
Maintaining accurate event records, documentation, databases, and reporting information
Contributing to post-event evaluations, reporting, and continuous improvement initiatives

About you

You’re a highly organised and proactive events professional who thrives in a fast-paced environment. You have exceptional attention to detail, enjoy working collaboratively with a range of stakeholders, and take pride in delivering high-quality events from planning through to execution.

You bring strong administrative, communication, and problem-solving skills, and are comfortable managing multiple priorities while maintaining a high standard of customer service.

Essential:

2-4 years’ experience in event coordination, conference delivery, or a similar events role
1-2 years’ experience using event management platforms (EventsAir experience highly regarded)
Experience working within a membership organisation, not-for-profit, professional association, or similar environment
Strong stakeholder engagement, interpersonal, and written communication skills
Excellent organisational and time management skills with the ability to manage competing priorities
High attention to detail and accuracy in administration, documentation, and record-keeping
Demonstrated ability to work independently and collaboratively within a team environment
Proficiency in Microsoft Office applications and digital collaboration tools
Flexibility to travel interstate and work outside standard business hours when required for events

Desirable:

Experience with conference apps, event technology platforms, or event content management systems
Experience using iMIS or similar CRM/database systems
Familiarity with in-person, virtual, and hybrid event delivery
Knowledge of the allied health, education, or professional development sectors
Experience collecting, analysing, and reporting event feedback and evaluation data

Why join Speech Pathology Australia?

At Speech Pathology Australia, you’ll be part of a purpose-driven organisation that supports speech pathologists and promotes communication accessibility across Australia. We offer a supportive and collaborative workplace where you can develop your professional skills while contributing to meaningful member experiences and industry events.

How to apply

Please submit your resume and a cover letter addressing the requirements of the position via SEEK Quick Apply.

Applications may be reviewed as they are received, and the closing date is subject to change without notice.

If you have any questions regarding this role, or would like a copy of the position description, please email [email protected] and speak with our People and Culture team.

Company Overview

Speech Pathology Australia (SPA) is the national body representing 15,000 members in the speech pathology profession. SPA supports and regulates the ethical, clinical and professional standards of its members as well as lobbying and advocating on behalf of all Australians living with communication and swallowing difficulties.

Apply Now

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