The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on
supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with
communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and
wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.
This Advert is for 3 x Ongoing Roles
Position Contacts
About the role:
The Executive Assistant / Branch Coordinator provides high quality executive and administrative support, enabling the effective operation of the branch. The role coordinates branch wide administrative workflows and information requests, supporting timely, accurate and well managed responses and effective linkage across units.
Working closely with the Office of the Deputy Secretary and Executive Assistants and Branch Coordinators across the eHealth Division, the role supports consistent processes, collaboration and communication across the branch, division and department.
About us:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.
We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.
About you:
Can you demonstrate the following?
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Applies departmental policies, procedures and business plans to support the effective operation of the Branch.
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Coordinates and resolves routine administrative and service delivery issues within established frameworks, escalating matters as required.
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Prepares high‑quality briefs, correspondence and reports for the Chief Information Officer and branch leadership for review and consideration.
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Liaises with internal stakeholders, including the Office of the Deputy Secretary and other branch coordinators, to support information flow, coordination and timely responses.
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Provides specialist executive and branch‑level administrative support, including diary and email management, meeting coordination, workflow tracking, and document management.
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Coordinates branch‑wide administrative processes and information requests to support efficient operations and effective linkage across units, the division and the department.
Qualifications / Specialist Expertise
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A tertiary qualification in business administration, public administration, or a related discipline is desirable.
Mandatory:
Demonstrated experience providing executive and administrative support in a complex organisation, including diary management, meeting coordination, and preparation of briefs and correspondence.
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Proven experience coordinating workflows and information requests, using sound judgement to manage priorities and ensure timely, accurate outcomes.
Desirable:
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Experience working in a public sector environment, with familiarity with departmental governance, briefing and correspondence processes.
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Strong working knowledge of corporate systems and tools, including M365 applications and document/workflow management systems.
What we offer:
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The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
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A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
- A strong commitment to work-life balance, including a diverse array of flexible working arrangements.
How to apply:
Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date.
We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at
[email protected]. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.
If you have any queries in relation to recruitment processes at Health, or experience any issues in applying, please feel free to email
[email protected]. Please note that unsolicited applications will not be replied to. If you have questions regarding the role specifically, we would advise you to reach out to the contact listed on the advertisement directly.
Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in the strictest confidence in line with our Privacy Policy.
