Job Title: Administrative Assistant
Company: Coffee Machine Warehouse
Location: Clayton, Victoria
Employment Type: Full-Time | Permanent
Work Hours: Monday–Friday 8:00am–5:00pm | Occasional Saturdays 10:00am–5:00pm
Qualifications: Computer literacy essential
About Us
Coffee Machine Warehouse is a fast-growing industry leader specialising in coffee machines, accessories, and commercial café solutions. We pride ourselves on delivering exceptional customer service, high-quality products, and a supportive team environment. As our business continues to expand, we are seeking a proactive and detail-oriented Administrative Assistant to join our Clayton team.
This is a great opportunity for someone who already has excellent computer skills & proven customer service experience who is willing to learn about the coffee machine industry.
For the right candidate, this position has the ability to grow into a sales role so we are looking for a long term candidate who wishes to grow within the business.
Key Responsibilities
Administrative Support & Customer Service
- Handle incoming customer phone calls professionally and efficiently
- Assist customers with enquiries and direct them to the appropriate team members
- Support sales staff with processing orders, preparing documents, and coordinating daily tasks
Listings, Marketing & Online Platforms
- Create and manage product listings on platforms such as Facebook Marketplace, Gumtree, eBay, and other online channels
- Assist with basic marketing activities including uploading photos, writing descriptions, and updating online content
Teamwork & Operations
- Work closely with staff across multiple departments to support day-to-day office operations
- Follow instructions accurately and complete tasks in a timely manner
- Assist with filing, data entry, stock updates, and general admin duties
What We’re Looking For:
- Strong computer literacy (typing, navigating online platforms, using basic software)
- Excellent attention to detail and ability to follow instructions
- Friendly, professional phone manner
- Proactive, helpful, and willing to learn
Why Join Us?
At Coffee Machine Warehouse, you’ll become part of a supportive, hardworking, and friendly team. You’ll gain hands-on experience across multiple areas, including administration, customer service, online marketing, and sales operations. We value growth and provide opportunities to expand your skills in a fast-paced and engaging environment.
To Apply:
Please submit your CV and a brief cover letter outlining why you believe you’re a great fit for this role to [email protected].
Job Type: Full-time
Pay: $58,000.00 – $68,000.00 per year
Benefits:
Experience:
- Computer skills: 1 year (Required)
- Xero: 1 year (Preferred)
Work Location: In person
Job Type: Full-time
Pay: $58,000.00 – $68,000.00 per year
Benefits:
Experience:
- Computer skills: 1 year (Required)
- Xero: 1 year (Preferred)
Work Location: In person
