The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on
supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with
communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and
wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.
About the role:
The Branch Coordinator supports the effective operation of the Office of the Executive Director by coordinating executive workflow, business processes and administrative operations. The role acts as a central coordination point for the Office, ensuring information, actions and priorities are organised, timely and aligned with processes of both customer departments.
Working closely with the Executive Director, the position oversees the flow of business across the branch, triaging requests, sequencing priorities and ensuring matters for executive consideration are appropriately prepared and tracked. The role supports decision-making by coordinating briefings, papers and actions, monitoring deadlines and following up on outstanding items.
The Branch Coordinator coordinates the day-to-day functioning of the Office. The role provides practical guidance to staff on departmental procedures and helps ensure activities are completed in line with governance and information management requirements.
As a key interface between the Executive Director, branch staff and stakeholders across Department of Families, Fairness and Housing and Department of Health, the role facilitates communication, resolves routine operational matters and supports delivery of divisional and branch priorities. The position also contributes to improving office processes and establishing consistent ways of working to support a well-functioning executive office.
All staff within the branch work flexibly to ensure the effective delivery of the various services required under the Shared Services Agreement. This includes engaging with customers through multiple channels, such as OurService, email, Microsoft Teams, in-person interactions, and telephone lines.
About us:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.
We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.
About you:
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Resolves operational service delivery problems consistent with program objectives
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Interprets and applies business plans and policies to own area of responsibility
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Manages projects, usually under limited direction
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Prepares reports, briefs and correspondence on complex issues that impact at program or organisational level
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Conveys specialist concepts and policies to clients, staff and stakeholders
Qualifications/Specialist Expertise:
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Demonstrated experience in providing support and coordination assisting executives/senior management in a fast-paced environment is desirable.
What we offer:
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The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
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A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
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A strong commitment to work-life balance, including a diverse array of flexible working arrangements.
How to apply:
Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date.
We are committed to developing and supporting a workforce tha t is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at
[email protected]. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.
If you have any queries in relation to recruitment processes at Health, or experience any issues in applying, please feel free to email
[email protected]. Please note that unsolicited applications will not be replied to. If you have questions regarding the role specifically, we would advise you to reach out to the contact listed on the advertisement directly.
Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in the strictest confidence in line with our Privacy Policy.
