Role Summary:
- Location: Multiple Western Health sites
- Employment Type: Part-Time (0.8 FTE), Ongoing
- Salary: Admin Grade 2 + Superannuation + Salary Packaging
About the role:
Join the Nursing and Midwifery Directorate at Western Health as a Personal Assistant supporting the Directors of Nursing and Midwifery (DONMs). In this dynamic and varied role, you’ll provide high-level administrative support to senior nursing leadership, ensuring efficient administrative and coordination functions are delivered with professionalism, accuracy, and discretion.
Working closely with the DONMs, you will support the coordination of meetings, projects, recruitment processes and communications that contribute to the effective delivery of nursing and midwifery leadership priorities across the Directorate
This role offers the opportunity to contribute to nursing and midwifery leadership priorities while working across multiple Western Health sites.
Key responsibilities:
- Provide high-level executive support
Manage complex diaries, correspondence, meeting coordination, agendas, minutes and follow-up actions to support portfolio priorities.
- Coordinate meetings, projects and reporting
Support portfolio initiatives through documentation preparation, tracking actions, maintaining project records and assisting with presentations.
- Support recruitment and workforce processes
Coordinate recruitment activities via PeopleHub, organise interview logistics, and assist onboarding and workforce documentation processes.
- Coordinate Directorate and site-based activities
Assist with events, recognition initiatives, workshops, travel arrangements and office coordination across sites.
- Provide proactive coordination support across the Directorate
Assist with managing competing priorities, maintaining workflows and supporting the effective delivery of portfolio activities.
About you:
You are a proactive and highly organised Personal Assistant who thrives in a fast-paced environment supporting senior leaders and coordinating competing priorities.
You will bring:
- Experience providing executive or senior administrative support in a complex organisation
- Exceptional organisational skills with the ability to anticipate needs and manage multiple priorities
- Strong communication skills and confidence working with diverse stakeholders
- Advanced capability using Microsoft 365, SharePoint and virtual meeting platforms
- A collaborative approach and commitment to supporting high-quality healthcare delivery
Click here for the Position Description.
About Western Health
Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.
With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.
We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.
We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.
Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.
Why join us?
Compensation and benefits
- Competitive salary packages aligned with market standards.
- Health and wellbeing programs, including flexible work arrangements.
- Scholarships and grants to support your continuous learning journey.
Learning and development opportunities
- Access the Western Health Learning Academy (WHA) for personalised learning pathways.
- Professional growth programs, including postgraduate studies and clinical education.
- Mentorship and career support.
Community impact and inclusion
- Make a meaningful difference in patients’ lives through compassionate care.
- Join a workforce that champions diversity and inclusion.
- Engage in community wellbeing initiatives and groundbreaking healthcare research.
Organisational culture and environment
- Thrive in a collaborative, compassionate and innovative team environment.
- Be part of a culture that celebrates continuous improvement and excellence in healthcare.
Ready to make an impact?
If you’re passionate about being a trusted right-hand support to senior leaders, thrive on keeping things organised and running smoothly behind the scenes, and enjoy working in a fast-paced healthcare environment, we’d love to hear from you.
If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.
Closing date: 11:59pm on 21 July 2026.
Enquiries: For further information about this role, contact Kellie Tyson on 0421 346 828.
Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.
Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.
All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).
Western Health is committed to the psychosocial safety of all applicants and employees.
Western Health does not accept unsolicited resumes/applications from recruitment agencies.
Western Health
