In-Demand Executive & personal assistant Jobs in Parramatta, Nsw

Team Assistant
SafetyCulture —Sydney NSW
- Full-time
- AI
- Parental leave
- Employee assistance program
Personal Assistant, Wholesale Capital & Fund Management
Mirvac —Sydney NSW
- Microsoft Excel
- Microsoft Office
- Administrative experience
8h
Full Stack Web Developer
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Account Executive
SafetyCulture —Sydney NSW
- Full-time
- AI
- Parental leave
- Employee assistance program
Executive Assistant to the CEO / Founder
Kantoko —Surry Hills NSW
- Full-time
- Hybrid work
- Communication skills
Quick Apply
Frequent Flyer Points Advisors & Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Reward Travel Team Manager
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
After Hours International Airfare Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Engineer- Full Stack (12 Month Contract)
Chubb —Sydney NSW
- Full-time
- Azure
- SQL
- AWS
Commercial Bank Associate (Assistant Vice President))
Citi —Sydney NSW
- Full-time
- Analysis skills
5d
Office Manager / Executive Assistant
Samsara Eco —Naremburn NSW
- Part-time
- Hybrid work
Quick Apply
6h
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez & Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez and Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney
Alvarez & Marsal —Sydney NSW
- Azure
- SQL
- Analysis skills
Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney
Alvarez and Marsal —Sydney NSW
- Full-time
- Azure
- SQL
- Analysis skills
Principal Specialist Solution Engineer, ITSM & Employee Service
Salesforce —Sydney NSW
- Full-time
- Management
- Salesforce
- APIs
Commercial Sales Executive
Colliers —North Sydney NSW
- Full-time
Quick Apply

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Personal Assistant, Wholesale Capital & Fund Management
Mirvac —Sydney NSW
Maintain and update CRM records, ensuring stakeholder information remains accurate and current. Manage complex calendars, scheduling and inbox administration on…
8h
Personal Assistant
MediaForm Pty Ltd —Glendenning NSW
Assisting in varied tasks within the business. Understanding the portfolio of products, services and overall ethos of the business.
Quick Apply

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executive & personal assistant jobs near parramatta, nsw

Team Assistant

SafetyCulture -
Sydney NSW

Apply Now

Job Details

Permanent | Full-time

Benefits

Onsite gym
Parental leave
Employee assistance program

Qualifications

Full Job Description

Why join us?

We’re a global tech company, just not the kind you’re picturing.

Sure, we’ve got catered lunches, team events, cool merch, and yes... dogs in the office. But that’s not why people join.

Our team of nearly a thousand people wakes up every day to make our product and our customers’ lives better. At SafetyCulture, you’ll hear “yes, let’s give it a shot” more often than “that’s not how we do things here.”

People join because we’re building tools that make work better for the 3 billion people who keep the world moving - factory floor operators, baggage handlers, truck drivers, servers, store assistants. The ones who make things happen. We’ve got the scale and innovation you’d expect from big tech. The difference? No endless layers of sign-off. No corporate theatre. Just smart, experienced people solving real problems fast .

The scale is big. But the ownership’s personal. Every full-time team member gets equity - real skin in the game. When we grow, you do too. We’re not perfect, no company is. But this next chapter of our growth is about scaling with intelligence, not just size - fueled by operational maturity, a clear vision, and a strong focus on AI.

This is big tech impact, without the big tech ick. If that excites you more than it scares you, you’ll fit right in.

Are you an organised, proactive, and detail-oriented professional who thrives when things are moving fast? Do you get energy from keeping complex schedules under control, making events feel effortless, and being the person leadership actually relies on? We’re looking for a Team Assistant to support our Executive Leadership Team (ELT) and help keep the executive engine room running smoothly. You’ll work across calendar management, travel, events, and company-wide initiatives — partnering closely with leaders and the COO office to deliver meaningful moments and keep things moving. This role sits at the heart of how our leadership team operates, and the impact you make will be felt across the whole company.

What will I be doing?

Calendar & scheduling: Manage complex, fast-moving calendars for the Executive Leadership Team (ELT) and individual executives — handling scheduling conflicts, prioritising with good judgment, and ensuring leaders are always set up for success.
Meeting & event coordination: Coordinate meetings and internal events from end-to-end — including venue sourcing, catering, logistics, gifts, and the little details (birthday cards, farewells) that make people feel genuinely valued.
Global & leadership events: Support the delivery of high-stakes company events including global offsites, ELT offsites, Strategy Days, Board meetings, and company-wide programs — handling logistics and coordination so nothing falls through the cracks.
Travel management: Coordinate and book domestic and international travel for executives via Navan — including flights, accommodation, itineraries, and any last-minute changes that inevitably come up.
EA Hub & process ownership: Keep the Notion EA Hub up to date — tracking processes, systems, and key information so the executive team always has what they need, and onboarding new team members is seamless.
ELT support: Respond to ad-hoc requests from ELT members with speed and care — from pulling information and preparing materials to solving problems before they become one.
Company initiatives & special projects: Work alongside the Corporate Communications team to drive company-wide initiatives and leadership events — helping bring our culture to life in a way people actually feel.

About you

Solid background in an executive assistant or team assistant role, with a proven ability to support senior leaders and manage competing priorities without losing the detail.
You have a system for everything and keep multiple balls in the air without dropping any. Your organisation skills and attention to detail is a given, not a differentiator.
Clear, confident communicator who can hold their own with senior stakeholders and knows when to escalate, when to act, and when to just handle it.
Comfortable with Google Workspace, Notion, Claude, and tools like Navan for travel. You pick up new platforms quickly and don’t wait to be trained — you figure it out.
Thrive in a fast-paced, ambiguous environment where priorities shift, and plans change. You adjust without drama and find a way through.
Trusted with sensitive information across the most senior levels of the business. You handle it with care, always.

Office benefits

In-house Culinary Crew serving up daily breakfast, lunch, and snacks.
Barista coffee machine, craft beer on tap, boutique wines, and a range of non-alcoholic beverages.
Wellbeing initiatives such as subsidised fitness programs, Employee Assistance Program (EAP) services, and a generous parental leave policy.
On-site gym and pet-friendly offices.

We’re committed to building inclusive teams and cultivating a sense of belonging so our people can bring their whole authentic selves to work each day. We seek to make reasonable adjustments throughout our recruitment process to create an even playing field for all candidates. Thanks to the tireless efforts of the entire SafetyCulture team we’ve built an incredible culture which has seen us recognised as a Best Place to Work in Australia, the US and the UK .

Even if you don't meet every requirement listed in the ad, please consider applying for this role. We prioritise inclusion and value individuals with potential over a checklist of qualifications. Don't rule yourself out, hit that apply button if this job resonates with you.

You can find out more about life at SafetyCulture via Youtube, Twitter, Instagram and LinkedIn.

To all recruitment agencies, we do not accept resumes or partnership opportunities. Please do not forward resumes to SafetyCulture or any of our employees. We are not responsible for any fees associated with unsolicited resumes.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply Now

Refine Your Search

executive & personal assistant jobs in parramatta, nsw

Team Assistant

Personal Assistant, Wholesale Capital & Fund Management

Full Stack Web Developer

Account Executive

Executive Assistant to the CEO / Founder

Frequent Flyer Points Advisors & Consultants

Reward Travel Team Manager

After Hours International Airfare Consultants

Engineer- Full Stack (12 Month Contract)

Commercial Bank Associate (Assistant Vice President))

Office Manager / Executive Assistant

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney

Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney

Principal Specialist Solution Engineer, ITSM & Employee Service

Commercial Sales Executive

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