In-Demand Admin assistant Jobs in Hampton, Vic

Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply
Project Coordinator/ Executive Assistant - Education Consulting
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
13d
Administration Assistant
Inchcape —Melbourne VIC
- Contract
- Microsoft Office
- Administrative experience
- Communication skills
Administrative Support Officer
Ambulance Victoria —Burwood East VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
13d
Receptionist /Administration Assistant
Johnson Controls —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Medical Receptionist/Senior Administration Assistant
Heart Health Cardiology —Camberwell VIC
- $30 - $38 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
3d
Administrative Secretary - Monash Audiology (Part-time)
Monash Health —Clayton VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
1d
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
NEX Building Group —Scoresby VIC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
3h
Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Team Assistant (Administration Assistant)
Ashurst LLP —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
1d
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
4d
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Administrative Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
10d
Executive Assistant
Northpark Private Hospital —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
1d
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
9d
Executive Assistant
Daniels Health —Dandenong VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick Apply
Front Office Assistant Manager
Voyages Tourism Australia —Melbourne VIC
- Full-time
- Customer service
- Supervising experience
- Resort
- Relocation assistance

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Executive Assistant

Flint International -
Melbourne VIC

Quick Apply

Job Details

Casual | Contract
From $300 a day

Benefits

Work from home

Qualifications

Administrative experience
Bachelor's degree
Calendar management
Organisational skills
AI
Business
Communication skills
Marketing

Full Job Description

We have an open role for the following position:

Executive Assistant - Based in Melbourne or Sydney

What You’ll Do

In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these tasks effectively, become familiar with the products, people, and organizational dynamics within Cisco’s Customer Experience (CX) team.
You will handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs.
You will be responsible for figuring out when to refer matters to others, and to whom they should be referred.
You’ll be following up to ensure proper disposition and make sure nothing falls through the cracks.
Become a core member of the ANZ CX Senior Leadership team, attending monthly staff meetings and quarterly all team meetings.
Calendar Management: Manages VP / Directors’ calendar by prioritizing schedules and meetings. For example, which meetings are attended, and who can attend in her/his place should a conflict occur etc.
Meeting Planning and Organizations: Assists VP / Directors in planning and organizing meetings by taking responsibility for crafting the agenda, location, meeting technology (WebEx) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
Correspondence/Approvals: Supports VP / Directors by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to confirm the matter is resolved.
Travel: Responsible for making travel itineraries for the VP / Directors. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
Special Projects: Provides analytical support to assist VP / Directors on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
In addition to the general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports.
Due to the frequent engagement of the VP / Directors across Cisco as a whole, You will collaborate with and coordinate activities with other EA’s and executives in Cisco. Work is generally of a critical and confidential nature.

Minimum Qualifications for this role:

6+ years’ experience in an administrative environment. A minimum of two years of experience supporting an executive who was at the VP / Director level or above.
Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
- Experience working as an EA in global vendor - diaries / travel / expenses / small projects

- Very strong organisational skills, teamwork, collaboration, stakeholder management, flexibility to be in office 3-4 days per week

- Marketing experience preferred - presentations, staff communications, report development

- Experience organising events for up to 150 people

- Strong AI skills - generating content / polishing documents / creating communications etc.

- Energetic, outgoing, hold the team accountable, support the team (thinking of Lyndell there).

- Melbourne or Sydney based

Desired Experience

Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
Bachelor’s degree in business, Technology, or related area.
Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
Works in an organized and focused manner, great attention to detail and you are dedicated by nature.
Advanced desktop calendar management program experience.

Take your career to the next level with exciting projects, expert teams, and cutting-edge technologies. Apply now!

Please contact me and send me your resume for more information [email protected]

Job Types: Casual, Contract
Contract length: 12 months

Pay: From $300.00 per day

Benefits:

Work from home

Work Authorisation:

Australia (Required)

Work Location: Hybrid remote in Melbourne VIC 3000

Quick Apply

Refine Your Search

admin assistant jobs in hampton, vic

Executive Assistant

Project Coordinator/ Executive Assistant - Education Consulting

Administration Assistant

Administrative Support Officer

Receptionist /Administration Assistant

Medical Receptionist/Senior Administration Assistant

Administrative Secretary - Monash Audiology (Part-time)

Administrative Assistant, Real Estate

Executive Assistant

Executive Assistant to CFO

Office Admin / Customer Service

Team Assistant (Administration Assistant)

Executive Assistant

Office Admin

Office Administrator »

Administrative Support Officer

Executive Assistant

Executive Assistant

Executive Assistant

Front Office Assistant Manager

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