In-Demand Administration coordinator facilities Jobs in Parramatta, Nsw

Workplace Coordinator
Avant —Sydney NSW
- Full-time
- Microsoft Access
- Management
- Organisational skills
10d
Office Support Coordinator
Thinktank —Sydney NSW
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
4d
First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards
Firstclass.com.au —Parramatta NSW
- $100,000 - $150,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Facilities Coordinator
CBRE —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Facilities Specialist
City FM Australia —Kemps Creek NSW
- Full-time
- Management
- Maintenance
- Administrative experience
Quick Apply
11d
Jr. Facilities Coordinator (Part-time)
Ivanti —Sydney NSW
- Part-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
Quick Apply
HR Coordinator
Shift —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- Recruiting
- AI
- Parental leave
Office Coordinator
CIP Constructions —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Accounts and Office Assistant
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
11h
Operations Coordinator
Wyanga Aboriginal Aged Care —Redfern NSW
- Full-time
- Communication skills
Quick Apply
Coordinator, Training - Netflix Animation Studios
Netflix —Sydney NSW
- Google Suite
- Master's degree
- Administrative experience
- Health insurance
- Dental insurance
Network Coordinator
Bega Cheese —Chullora NSW
- Full-time
- CRM software
- Management
- Customer service
4d
Travel Product Coordinator at First Class Travel
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Facilities Coordinator (Hard Services)
CBRE —Sydney NSW
- Full-time
- Hospitality
- Customer service
- Maintenance
Facilities Coordinator
Cushman & Wakefield —Sydney NSW
- Full-time
- Maintenance
- Administrative experience
Quick Apply
Executive Assistant
Georgiou —Sydney NSW
- Administrative experience
- Leadership
- Parental leave
Luxury Cruise Team Manager
Firstclass.com.au —Parramatta NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Site Coordinator (Maintenance and Cleaning)
Steiner Education Australia (SEA) —Chatswood NSW
- Part-time
- CPR Certification
- Maintenance
- Administrative experience
5d
Facilities Support
Rev. Bill Crews Foundation —Ashfield NSW
- $75,000 - $80,000 a year
- Weekend availability
- Carpentry
- Maintenance
- Power tools
- Employee assistance program
Quick Apply
13d
Corporate Partnerships Coordinator
Children's Cancer Institute —Randwick NSW
- Full-time
- Sales
- Salesforce
- Administrative experience

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Workplace Coordinator

Avant -
Sydney NSW

Apply Now

Job Details

Permanent | Full-time
10 days ago

Qualifications

Microsoft Access
Management
Organisational skills
Front desk
Communication skills

Full Job Description

About Avant
Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. It was established by a small group of doctors in 1893, who wanted to “protect themselves from actions arising out of the practice of medicine”.
Avant now represents 85,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs. Building on this heritage, our vision is to be the most trusted professional partner in supporting doctors throughout their lives and careers.
As a mutual organisation, owned by members and run purely for their benefit, our members are at the centre of all we do. As well as providing products and services to our members, we play a broader community role by advocating for improvements in the healthcare system and in quality, safety and professionalism in medicine, through delivering education and research activities.
The commitment to members and the profession from our ~950 staff has resulted in over 50% of Australia’s doctors choosing to be Avant members, delivered annual revenues of $445 million and net assets of ~$2 billion.
About the Role
This position is part of a national team supporting Reception and Facilities across Avant. In this role, you will deliver exceptional Reception services at the Sydney office, ensuring a welcoming, professional, and seamless experience for all visitors and staff. As a member of the Facilities team, you will also help maintain safe, functional, and inspiring workspaces across Avant’s offices. This includes assisting with facilities coordination, day-to-day operational tasks, and general administration to support the smooth running of the workplace. This position offers a varied mix of responsibilities, with a strong focus on customer service for both internal and external stakeholders. You will play a key role in ensuring Avant’s premises remain safe, comfortable, and well-presented for staff, visitors, members, and contractors. Given the client-facing nature of this role, professional business attire is required at all times.

Key Accountabilities:

Provide friendly, efficient customer service to all stakeholders through timely written and verbal communication in response to facilities requests and enquiries.
Present at Reception throughout the day, providing consistent on-site support.
Provide reception coverage when required, including greeting visitors, preparing meeting rooms, managing mail distribution, and overseeing visitor sign-in processes.
Positively promote facilities-related initiatives and ensure all activities, including coordinating quarterly staff events such as catering, theming, and invitations.
Coordinate planned and reactive maintenance services, including (but not limited to) air conditioning, security, lighting, power, plumbing, and other essential facilities operations.
Manage assets and maintain a strong WH&S focus across all facilities-related infrastructure and activities.
Oversee stationery orders and ensure utility rooms remain well-stocked and organised.
Support fire warden training and other first-response responsibilities as required.
Process facilities-related invoices accurately and in a timely manner, ensuring appropriate approvals, coding, and reconciliation.

To Be Successful, You Will Have:

Previous experience in workplace facilities and reception management
Strong organisational skills
Customer-service mindset with a proactive approach
The ability to influence constructively and work collaboratively
A team-focused mindset
Sound financial and commercial understanding
High attention to detail
Ability to quickly learn and adapt to new software platforms
Proficiency in Microsoft 365
Experience in Access-control systems (preferred but not essential)

Equal Opportunity Employer
Avant supports doctors so they can serve Australia's diverse communities. Having diversity in our workforce brings valuable perspectives and strengthens our ability to support healthcare professionals.
We therefore welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally diverse communities, LGBTQIA+ individuals, people with disabilities, and those with caring responsibilities.
Our inclusive workplace is somewhere everyone can succeed.
Ready to join us? If you're passionate about supporting Australia's healthcare professionals, we'd love to hear from you. If you require any adjustments during the recruitment process, please don't hesitate to contact us at [email protected]

Apply Now

Refine Your Search

administration coordinator facilities jobs in parramatta, nsw

Workplace Coordinator

Office Support Coordinator

First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards

Facilities Coordinator

Facilities Specialist

Jr. Facilities Coordinator (Part-time)

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Office Coordinator

Accounts and Office Assistant

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Travel Product Coordinator at First Class Travel

Facilities Coordinator (Hard Services)

Facilities Coordinator

Executive Assistant

Luxury Cruise Team Manager

Site Coordinator (Maintenance and Cleaning)

Facilities Support

Corporate Partnerships Coordinator

I want to receive the latest job alert for administration coordinator facilities in parramatta, nsw

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