In-Demand Executive office administrator Jobs in Sydney, Nsw

Board and Legal Administrator
Catholic Healthcare —Macquarie Park NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Parental leave
- Gym membership
Quick Apply
Associate - Fund Management
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Organisational skills
- Financial services
- Communication skills
- Annual leave
- Work from home
6d
Executive Contract Manager
BIC Consolidated —Sydney NSW
- $95,000 - $105,000 a year
- Full-time
- No degree
- Cleaning
- Computer skills
Quick Apply
Principal Customer Success Consultant
Compass Education —Sydney NSW
- Full-time
- Hybrid work
- AI
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
Tech Lead Consultant
Starboard IT —Sydney NSW
- Up to $135,000 a year
- Contract
- Hybrid work
- Azure
- Customer service
- Microsoft Office
- Work from home
Quick Apply
Share Registrar - 12 Month Fixed Term Contract
GHD —Sydney NSW
- Contract
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
4d
Customer Success Manager, Senior Manager
Salesforce —Sydney NSW
- Full-time
- Management
- Sales
- Salesforce
5d
Account Director, Education
OpenAI —Sydney NSW
- Full-time
- Hybrid work
- Engineering
- AI
Senior Data Center Capacity Delivery Manager, AUS
Anthropic —Sydney NSW
- Hybrid work
- Education
- Bachelor's degree
- Construction experience
- Parental leave
Senior Atlassian Technology Consultant
ServiceRocket —Sydney NSW
- Full-time
- Hybrid work
- Computer Science
- SQL
- Analysis skills
- Relocation assistance
- Health insurance
Sr. Technical Architect 3
Genpact Australia Pty Ltd —Sydney NSW
- Full-time
- Azure
- Computer Science
- English
Quick Apply
Higher Education Account Executive
Canva —Sydney NSW
- Full-time
- Hybrid work
- Parental leave
Quick Apply
3d
Personal Assistant - Teaching and Learning K - 12
St Andrew's Cathedral School —Sydney NSW
- Weekend availability
- Microsoft Office
- Administrative experience
- Organisational skills
11d

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Board and Legal Administrator
Catholic Healthcare —Macquarie Park NSW
Willingness and ability to travel, including interstate travel and visits to aged care homes alongside Board members. Not-for-profit tax benefits.
Quick Apply

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Board and Legal Administrator

Catholic Healthcare -
Macquarie Park NSW

Quick Apply

Job Details

Permanent | Part-time

Benefits

Parental leave
Gym membership
Insurance services

Qualifications

Microsoft Powerpoint
Microsoft Excel
Logistics
Microsoft Office
Administrative experience
Calendar management
Organisational skills
SharePoint
AI
Communication skills
Time management

Full Job Description

Discover a career where care goes both ways!

Macquarie Park – close to Metro station
Part time (4 days) hybrid role supporting the Board, Company Secretariat and Legal teams
Use your governance, coordination and administration skills in a values-led organisation

Exciting things are happening at Catholic Healthcare. We have celebrated 30 years of providing care and have grown to more than 6,000 employees. Our Mission is to promote the dignity, life and spirituality of older people through connected and inclusive communities.
We’re looking for a highly organised Board and Legal Administrator to provide support that enables the smooth and effective operation of the Board, Company Secretariat and Legal functions.
You’ll coordinate Board and Committee meetings, manage key governance documentation, support legal administration activity and work closely with senior internal and external stakeholders. This is a role where professionalism, discretion, attention to detail and proactive coordination will be key to success.

In this role, you’ll have the opportunity to:

Coordinate CHL Board, Committee and subsidiary meetings, Board offsite visits and related logistics.
Manage and administer the Board Management System, including uploading Board and Committee packs in line with agreed publication dates
Prepare meeting invitations, attendance registers, catering, room setup, technology requirements and relevant meeting materials
Support Committee planning activity and maintain final documentation in appropriate SharePoint repositories
Provide secretarial and administration support to the Company Secretariat and Legal teams
Process invoices, credit card claims and general administrative tasks accurately and on time
Maintain legal records, registers, databases, contracts and legal agreements
Assist with annual and ad-hoc projects, document formatting and continuous improvement initiatives
Maintain Board and Committee registers, minute books, Diligent resources and governance records

We’re looking for someone who brings:

At least 3 years’ prior experience as a Board Administrator or in a similar governance, secretariat or executive administration role
Strong experience managing calendars, meeting logistics and confidential administration for Executives, Directors or senior stakeholders
Experience coordinating logistics with external stakeholders, including Board and Committee members
Confidence using systems and applications such as Diligent, SharePoint, Excel, PowerPoint, Teams and Microsoft Office
Excellent time management, prioritisation and organisational skills, with the ability to work under pressure
Strong attention to detail and professional written and verbal communication skills
Professionalism, discretion, resilience, initiative and a high level of personal integrity
The ability to work with minimal supervision while contributing positively as part of a team
Confidence using AI and technology to improve efficiency and productivity
Willingness and ability to travel, including interstate travel and visits to aged care homes alongside Board members
Willingness to be flexible on the days of the week worked – essential for attendance on Board Meeting days
Experience in the aged care sector would be highly regarded

What we can offer you:

Purposeful work that supports older people and the teams who care for them
A welcoming, values-led organisation where connection, compassion and integrity matter
The opportunity to support senior governance and legal functions in a mission-driven organisation
Paid family leave, additional 6 days per year
Not-for-profit tax benefits
Fitness Passport discounted gym benefits
Discounted personal health insurance

If you’re ready to bring your Board administration, governance coordination and legal support experience to an organisation with purpose, we’d love to hear from you.
Apply now!
IND-CHL

Catholic Healthcare acknowledges the Traditional Owners and Custodians of the lands on which we live, work and dream. We pay our respects to their Indigenous Elders past and present, for they hold the traditions, culture, and hopes of their people as we journey towards reconciliation. We welcome and encourage applications from people across our diverse community, especially from Aboriginal and Torres Strait Islander applicants. We believe everyone has the right to feel safe, respected, valued and heard regardless of their gender, sexual orientation, ethnicity or disability.

Hello Recruitment Agencies, thanks for thinking of us. Right now, we’re looking to fill this opportunity directly so if we do need your assistance we’ll be in touch.

Quick Apply

Refine Your Search

executive office administrator jobs in sydney, nsw

Board and Legal Administrator

Associate - Fund Management

Executive Contract Manager

Principal Customer Success Consultant

Tech Lead Consultant

Share Registrar - 12 Month Fixed Term Contract

Customer Success Manager, Senior Manager

Account Director, Education

Senior Data Center Capacity Delivery Manager, AUS

Senior Atlassian Technology Consultant

Sr. Technical Architect 3

Higher Education Account Executive

Personal Assistant - Teaching and Learning K - 12

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