In-Demand Administrative assistant Jobs in Coolaroo, Vic

Project Coordinator/ Executive Assistant - Education Consulting
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
10d
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
2d
Administrative Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
7d
Administration Assistant – Medical Imaging Department
Cabrini Health —Malvern VIC
- Up to $18,850 a year
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Commuter assistance
4d
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
14d
Administration Assistant
National Gallery of Victoria —Melbourne VIC
- $72,189 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Administrative experience
13d
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administration Assistant - Casual
Altius Group —Hawthorn VIC
- Temporary
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
6d
Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply
Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Legal Administrative Assistant, Trade Marks
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
QA Administration Assistant (contract)
Sussan —Melbourne City Centre VIC
- Full-time
- Organisational skills
- Construction experience
- In-person
- Referral program
Executive Assistant
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer skills
7d
Administrative Assistant
Mi-tec Medical Publishing —Camberwell VIC
- $26.50 an hour
- Part-time
- Administrative experience
- In-person
- Communication skills
- On-the-job training
Quick Apply
4d
Front Office Assistant Manager
Voyages Tourism Australia —Melbourne VIC
- Full-time
- Customer service
- Supervising experience
- Resort
- Relocation assistance
13d
Executive Assistant (Full-Time or Flexible Hours Part-Time)
VICTORIA INTERNATIONAL CONTAINER TERMINAL —Melbourne VIC
- Full-time
- Remote
- Office
- Parental leave
- Employee assistance program
Quick Apply
Receptionist /Administration Assistant
Johnson Controls —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Executive Assistant
TAL —Melbourne VIC
- Full-time
- Hybrid work
Quick Apply
6d
Executive Assistant
Service Stream —Melbourne VIC
- Urgently hiring
- Microsoft Office
- Leadership
- Communication skills
6d
Executive Assistant & Office Manager
L.E.K. Consulting —Melbourne VIC
- CRM software
- Salesforce
- Office
- Health insurance
6d

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Project Coordinator/ Executive Assistant - Education Consulting

MinterEllison -
Melbourne VIC

Apply Now

Job Details

Permanent | Full-time | Contract
10 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Microsoft Excel
Financial report writing
Microsoft Office
Business development
Legal drafting
Organisational skills
AI

Full Job Description

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities.

MinterEllison helps our clients to solve complex problems every day. We do this by our full-service legal offering and complementary advisory offering, MinterEllison Consulting, where clients seek out our industry-informed independent advisors who understand where strategy meets risk, and how to unlock opportunities.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf)

The Role

Our busy and successful Education Consulting team are looking for a talented Project Coordinator to join us on a full-time basis.

Your responsibilities will include:

Coordinating projects from proposal acceptance through to completion;
Tracking milestones, deliverables and resourcing across concurrent engagements;
Managing engagement execution processes (entity checks, AML, countersigning, matter opening);
Maintaining the CRM system as the single source of truth for projects, proposals and opportunities;
Maintaining an up-to-date project and pipeline overview to support regular Partner dialogue on follow-on and BD opportunities;
Coordinating and actioning agreed BD follow-ups (e.g. meetings, materials, proposal initiation);
Supporting Partner-led tenders through end-to-end coordination (timelines, drafting and submission);
Owning and coordinating the end-to-end invoicing process across the practice, ensuring alignment with client agreements, scope and delivery timing;
Leading a regular billing and commercial review cadence with Partners to guide decisions on invoicing (timing, staging, amounts), and supporting broader budget, revenue and forecasting discussions;
Conducting the billing cycle, including end of month billing, time recording and reporting using Elite;
Reconciling corporate AMEX expenses through Concur;
Preparing and consolidating practice forecasts;
Supporting Partners with forward planning, utilisation and revenue visibility;
Maintaining and updating practice-level trackers (forecasting, leave impacts, project status);
Coordinating contractor setup and administration;
Supporting Partners with audit processes;
Providing delegated timekeeping support for Partners;
Drafting and coordinating business and practice-related documents on behalf of Partners;
Providing coordination support for special projects led by Partners;
Other adhoc duties as required

About You

This role will suit a candidate with previous experience in project coordination, practice or business management, ideally gained in a professional services or consulting environment. In addition, you will possess the following attributes:

Accounting qualification with accounting operational support experience
Previous experience in project coordination, practice management or a similar operational/commercial support role
Strong commercial acumen, including comfort working with financial reporting
Experience using CRM systems to manage pipeline and business development activity
Familiarity with Elite (or similar practice management/billing software) and expense platforms such as Concur is highly regarded
Excellent prioritisation and organisational skills
Proven ability to multi-task and manage multiple concurrent projects and deadlines
Strong understanding of MS Office applications, including Word, Excel, PowerPoint and other software
A strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts and clients
Confidence providing guidance and direction to support staff
An adaptable and flexible nature
Ability to deal with confidential and commercially sensitive information in a discrete manner
High level of accuracy and attention to detail
The ability to clearly and confidently communicate at all levels, including with Partners
A proactive approach and high levels of initiative
High level of energy and enthusiasm

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].

Apply Now

Refine Your Search

administrative assistant jobs in coolaroo, vic

Project Coordinator/ Executive Assistant - Education Consulting

Executive Assistant

Administrative Support Officer

Administration Assistant – Medical Imaging Department

Office Admin

Administration Assistant

Administrative Assistant, Real Estate

Administration Assistant - Casual

Executive Assistant

Executive Assistant to CFO

Legal Administrative Assistant, Trade Marks

QA Administration Assistant (contract)

Executive Assistant

Administrative Assistant

Front Office Assistant Manager

Executive Assistant (Full-Time or Flexible Hours Part-Time)

Receptionist /Administration Assistant

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Executive Assistant

Executive Assistant & Office Manager

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