In-Demand Administration assistant Jobs in Moorabbin, Vic

Administrative Support Officer
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
9d
Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Receptionist /Administration Assistant
Johnson Controls —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Office Administrator
Brandt Tractor —Sunshine VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Opportunities for advancement
Quick Apply
4d
Administrative Assistant
St Vincent's Health Australia —Melbourne VIC
- $66,768 - $73,811 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
10d
Administrative Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
6d
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
1d
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
13d
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
FT Sales and Admin Assistant - Northland
Snooze —Preston VIC
- Weekend availability
- Sales
- Administrative experience
- Communication skills
Legal Administrative Assistant, Trade Marks
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Administration Assistant – Workers Compensation
DXC Technology —Melbourne VIC
- Full-time
- Customer service
- Administrative experience
- In-person
10d
Executive Assistant - Retail Operations South
Australia Post —Richmond VIC
- $108,110 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
4d
Administration Assistant
James An College Bayswater —Bayswater VIC
- $24 - $26 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Computer skills
Quick Apply
Administration Assistant
Victorian Government —Melbourne VIC
- $70,000 - $80,000 a year
- Part-time
- Microsoft Office
- Education
- Communication skills
2d
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Human Resources Assistant/Executive
Oriental Merchant Pty Ltd —Mulgrave VIC
- Full-time
- Microsoft Excel
- Research
- Microsoft Office
Quick Apply
12d
Front Office Assistant Manager
Voyages Tourism Australia —Melbourne VIC
- Full-time
- Customer service
- Supervising experience
- Resort
- Relocation assistance
12d
Administrative Support Officer
Ambulance Victoria —Doncaster VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
9d
Project Coordinator/ Executive Assistant - Education Consulting
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
9d

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Administrative Support Officer

Victorian Government -
Melbourne Eastern Suburbs VIC

Apply Now

Job Details

Full-time
9 days ago

Benefits

Salary packaging
On-site parking

Qualifications

Microsoft Word
Certificate IV
Microsoft Office
Administrative experience
Business

Full Job Description

Overview

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Grade in advertisement

Occupation: Administration

Location: Melbourne - Eastern suburbs

Reference: AV/1939079

At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. This is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you will join a team dedicated to bringing our vision to be a world leading ambulance service to life.

We are seeking an Administrative Support Officer to provide effective high-level administrative support for our Triage Services Department.

This is a Full Time, Permanent position. While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence in Burwood in line with our hybrid working model.

About the role

Reporting to the Triage Services Management Team, responsibilities of this position include, but not limited to:

Be the initial point of contact for Triage Operations and Clinical Triage teams
Utilise a wide range of software applications to produce and maintain complex documents, reports, presentations, and other business materials, supporting the operational objectives of the Manager Triage Operations/Manager Clinical Triage
Coordinate and collate monthly/quarterly operating reports
Undertake office coordination and procurement including stock requirements of stationery, equipment, and materials, receipt and fulfilment of requests, and processing payments

About you

To be considered for this position you will possess a Certificate IV in Admin or Business (desirable) with subsequent relevant experience, or an equivalent combination of training and relevant experience. Other requirements include:

Extensive experience delivering high-level secretarial and administrative support within large, complex organisations or departments, ensuring efficient operations and exceptional stakeholder engagement
Strong knowledge of meeting governance and protocol, with proven expertise in coordinating meetings, preparing agendas, and producing accurate, comprehensive minutes and action records
Highly proficient in financial and administrative systems, with advanced skills in Microsoft Office applications, including word processing, spreadsheets, and data management, supported by excellent typing accuracy and efficiency
Exceptional attention to detail and commitment to quality, applying rigorous checking and validation processes to ensure records, correspondence, and information are accurate, reliable, and professionally presented

Working at Ambulance Victoria

At AV, we value our people and are committed to supporting a healthy work-life balance. In addition to a professional and rewarding workplace, we offer salary packaging opportunities, generous personal leave provisions, accrued days off for full-time staff, free on-site parking, and a range of other employee benefits.

We believe our people are our greatest asset, and the sustainability of our workforce depends on how effectively we harness the skills, abilities, and diverse experiences of our employees. We are committed to building a workforce that reflects the diversity of the Victorian community and fosters an inclusive and supportive workplace.

If you are passionate about making a meaningful difference and are ready to bring our values of Care, Accountability, Respect and Excellence to life every day, we would love to hear from you. Join Ambulance Victoria Triage Services and be part of a team dedicated to delivering outstanding care and service to the community.

Important information

By applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.

Successful applicants will need to be willing to complete pre-employment screening including references, misconduct and Police Checks.

This position is classified AV2 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2025.

The position description can be found on the AV Careers website https://careers.ambulance.vic.gov.au.

How to apply

Your application is an integral part of the selection process and should include:

Cover letter outlining your experience and interest in the position
Current resume
A separate document addressing the key selection criteria from the position description

Applications must be submitted by 11.59pm AEST on Thursday 27 August 2026. Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au to be considered. Emailed applications will not be accepted.

For further information, please refer to ‘Applying for a position with Ambulance Victoria‘. For any further queries please contact recruitment via [email protected] or 03 9840 3653.

At all levels of our organisation a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people. In the event you require a reasonable adjustment to support your application for this role, please contact us at [email protected] and a member of our Recruitment & Selection team will be in touch.

Applications close Thursday 27 August 2026 at 11.59pm

Posted

14 August 2026

Apply Now

Refine Your Search

administration assistant jobs in moorabbin, vic

Administrative Support Officer

Office Admin / Customer Service

Receptionist /Administration Assistant

Office Administrator

Administrative Assistant

Administrative Support Officer

Executive Assistant

Office Admin

Administrative Assistant, Real Estate

FT Sales and Admin Assistant - Northland

Legal Administrative Assistant, Trade Marks

Administration Assistant – Workers Compensation

Executive Assistant - Retail Operations South

Administration Assistant

Administration Assistant

Office Administrator »

Human Resources Assistant/Executive

Front Office Assistant Manager

Administrative Support Officer

Project Coordinator/ Executive Assistant - Education Consulting

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