In-Demand Executive assistant Jobs in St Kilda, Vic

Executive Support Officer
Department of Energy, Environment and Climate Action —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Executive Assistant
DCOH —Melbourne VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Senior Executive Assistant
Jacobs —Melbourne VIC
- Hybrid work
- Communication skills
- Time management
- Parental leave
4d
Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply
Executive Coordinator, HealthShare
Department of Health —Melbourne City Centre VIC
- Full-time
- Microsoft Excel
- Recruiting
10d
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
6d
School Executive Coordinator
Monash University —Clayton VIC
- $100,155 - $108,106 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
10d
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Executive Assistant to the Principal
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Administrative experience
- Communication skills
8d
Business and Executive Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
2d
Business and Executive Support Officer
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
1d
Executive Support/Project Officer
Victoria Police —Melbourne City Centre VIC
- Full-time
- Microsoft Office
- Communication skills
4d
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
5d
Senior Executive Coordinator, HealthShare
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Recruiting
10d
Team Executive (Legal Secretary)
Ashurst LLP —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- Gym membership
Senior Executive Coordinator, HealthShare
Department of Health —Melbourne City Centre VIC
- Full-time
- Recruiting
10d
Executive Assistant
Daniels Health —Dandenong VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick Apply
Human Resources Assistant/Executive
Oriental Merchant Pty Ltd —Mulgrave VIC
- Full-time
- Microsoft Excel
- Research
- Microsoft Office
Quick Apply
11d
Executive Assistant, Corporate Affairs
CSL Behring —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
10d
Executive Support/Project Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Office
- Communication skills
4d

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Executive Support Officer

Department of Energy, Environment and Climate Action -
Melbourne VIC

Apply Now

Job Details

Part-time
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Administrative experience
Organisational skills
SharePoint
Business planning
Communication skills

Full Job Description

Provide trusted executive support that helps drive effective decision-making, operational excellence and emergency management capability across Victoria.

Are you an experienced administration and executive support professional who thrives in a fast-paced environment, enjoys working with senior leaders and can confidently manage competing priorities?

The Department of Energy, Environment and Climate Action (DEECA) is seeking an Executive Support Officer to provide high-quality administrative, coordination and secretariat support to senior executives within the Forest and Fire Assets and Resources Division.

This is an opportunity to join a purpose-driven team that supports Forest Fire Management Victoria (FFMVic) and broader emergency management operations across the state. You will play a key role in supporting executive priorities, coordinating communications, managing governance processes and contributing to the effective operation of a division responsible for critical assets, logistics and resources valued at more than $2 billion.

As an Executive Support Officer, you will provide trusted support to Directors by managing diaries, coordinating meetings, maintaining correspondence and records, supporting reporting and governance activities, and fostering strong relationships across government, industry and operational stakeholders.

About the role

You will bring:

proven experience providing executive support in complex, fast-paced and sensitive environments
strong organisational skills with the ability to manage multiple priorities and competing deadlines
experience supporting business planning, governance and performance reporting activities
excellent written communication skills, including preparing briefs, correspondence, reports and meeting documentation
demonstrated stakeholder management skills and the ability to build effective relationships across all levels of an organisation
exceptional interpersonal skills and the ability to manage confidential and sensitive matters with discretion and professionalism
advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, SharePoint and OneNote
a commitment to teamwork, continuous improvement, cultural safety and positive workplace culture.
This role may involve emergency response support activities and requires flexibility to work additional hours, including weekends and public holidays during peak fire seasons when required.

Why join us?

You will be part of a collaborative and supportive team that values safety, integrity, service excellence and continuous improvement.

DEECA offers:

meaningful work supporting Victoria's forest, fire and emergency management capability
the opportunity to work directly with senior leaders and contribute to strategic and operational outcomes
a flexible and inclusive workplace with hybrid working arrangements
opportunities for professional growth and development within a large and diverse government organisation
the chance to work with a broad range of stakeholders across government, emergency management and industry sectors.

Specialist/Technical Expertise/Qualifications

Proven successful experience providing executive support to executives in complex, changing priority and, sensitive workplaces
Proven successful experiences and capabilities using technology platforms associated with the management of the FFAR business
Proven successful experience supporting business planning, performance reporting and governance.
Proven stakeholder management experience including but not limited to executives, senior commercial partners and, interagency practitioners

This is an ongoing position. The work location for this position is Kyle Road, Altona North with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

How to Apply:

If you are a current DEECA employee, please apply via DEECA Careers.

Applications close 11.59pm on Thursday, 03 September 2026.

All applications must be submitted through the online portal. We are unable to consider email or manual applications at this time.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact [email protected].

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us.

Apply Now

Refine Your Search

executive assistant jobs in st kilda, vic

Executive Support Officer

Executive Assistant

Senior Executive Assistant

Executive Assistant

Executive Coordinator, HealthShare

Executive Assistant

School Executive Coordinator

Executive Assistant

Executive Assistant to the Principal

Business and Executive Support Officer

Business and Executive Support Officer

Executive Support/Project Officer

Executive Assistant

Senior Executive Coordinator, HealthShare

Team Executive (Legal Secretary)

Senior Executive Coordinator, HealthShare

Executive Assistant

Human Resources Assistant/Executive

Executive Assistant, Corporate Affairs

Executive Support/Project Officer

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