Parkville College is a multi-campus school that delivers education at Cherry Creek, Malmsbury and Parkville Youth Justice Precincts, and Secure Care Units. Parkville College is a registered specialist school that delivers high quality educational programs to meet the needs of young people aged 10-21 years in custody with the Department of Justice and Community Safety and secure services with the Department of Families, Fairness and Housing.
Parkville College delivers education to some of Victoria's most vulnerable, yet inspiring young people, who are filled with enormous potential. The Parkville College education model follows a culturally responsive pedagogy that supports the development and growth of all students, incorporates strong local partnerships to deliver a flexible range of educational options including the Victorian Curriculum (Foundation-10), Senior Secondary Certificates (VCE, VM and VPC) and vocational studies.
Teachers at Parkville College are required to be flexible and adaptable to changing circumstances. This may include working on units when classrooms are unavailable, to support the delivery of an educational program, working across a number of units, and engaging in outreach.
SC1 Demonstrated high level of personal integrity, professionalism, and strong work ethic in a highly challenging and unique environment.
SC2 Demonstrated proficiency in effectively using and managing financial and administrative systems.
SC3 Highly developed interpersonal and communication skills, with the ability to engage effectively and respectfully with all members of the school community.
SC4 Parkville College is guided by an evidence-based, culturally responsive pedagogy. Provide an example from your experience that demonstrates your understanding and application of culturally responsive practice within an educational setting.
The HR and Business Services supports the effective delivery of school business operations across Parkville College campuses, including Parkville, Cherry Creek Secure Care, Malmsbury, and the Administration Building. The role provides high-quality support across human resources, finance, and general administration, ensuring all processes are completed accurately, efficiently, and in accordance with Department of Education policies, procedures, and compliance requirements.
The role may require work during Vacation Periods.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
HR Functions/Responsibilities
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Track and monitor absences and leave entries, including analysing leave data
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Shared responsibility for all campus-based payroll process (DOE and SLP) and EduPay data entry
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Shared responsibility for all campus-based recruitment processes including onboarding processes and HR inductions.
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Shared responsibility of all campus based During and Ending employment HR processes and procedures
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Support permission to Teach applications and enrolments in Certificate IV in Training and Assessment.
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Comply with confidentially protocols related to sensitive staff information.
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Shared responsibility in the filing of hard and soft copy records including maintaining accurate records of archiving, electronic filing structures and systems
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Updating and maintaining Standard Operating Procedures (SOP¿s) for the Business/HR team.
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Other Finance, HR and Administration tasks as directed by the principal and Director of HR and Business Services
Admin Functions/Responsibilities:
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Provide high level administrative support including word processing, document preparation, information collation and reporting, database and spreadsheet management
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Support the management of campus-based DJCS or DFFH approvals and fix-its
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Shared responsibility for monitoring and actioning other administrative tasks including monitoring the Campus email inbox, main phone line, filing, scheduling and booking meetings etc
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Shared responsibility in managing incoming and outgoing mail, and shipping and receiving packages
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Shared responsibility in managing supplies and maintenance of storage areas including Ordering Stationery, toner, furniture etc. for school use
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Responsibility for implementation of efficient office systems
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Responsible for keeping office equipment maintained
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Support the College central Finance team and other Business in overseeing the day-to-day expenditure at the Campus.
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Shared understanding and responsibility for the processing of all creditor transactions and payments including Purchase Card Statements
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Shared understanding and responsibility for Banking processes as required
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Support Assistant Business Manager with CASES 21 End of Period and End of Year Procedures
Finance Functions/Responsibilities:
In conjunction with the above requirements, Parkville College also sees the below as key responsibilities of the role:
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Provide and communicate accurate handovers when absent;
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Record, monitor, prioritise and delegate tasks to ensure payroll and other HR deadlines are adhered to
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Attend and participate in appropriate professional development, including Communities of Practice and Supervision;
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Balance team and individual responsibilities; by ensuring that practice is underpinned and supports the Parkville College model;
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Display behaviours that reflect the Parkville College ethos and contribute to the strategic direction of the College;
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Comply with confidentially protocols related to sensitive staff information.
Undertake and comply with mandatory training and regulatory requirements as determined by the College;
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
[email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
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All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
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All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
