In-Demand Admin Jobs in Beaconsfield, Vic

NDIS Administration Officer / Care Coordinator
CarePro —Endeavour Hills VIC
- $40 - $88 an hour
- Management
- English
- Microsoft Office
Quick Apply
19h
Administration Officer
Bolton Clarke —Melbourne Eastern Suburbs VIC
- Full-time
- Administrative experience
- Data entry
- Health insurance
- Employee assistance program
5d
Executive Assistant to the Director
Barry Plant —Berwick VIC
- Full-time
- Administrative experience
- Organisational skills
- Computer skills
12d
Dental Receptionist
Impression Dental Group —Pakenham VIC
- Part-time
- Front desk
13d
MEDICAL RECEPTIONIST
Everwell Medical —Clyde North VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Communication skills
Sales Admin Full Time
Shisham Stanley Group —Dandenong VIC
- $70,000 a year
- Full-time
- Sales
- Customer service
- Organisational skills
Quick Apply
7d
Warranty Administrator – Mercedes-Benz (Floating Support)
Patterson Cheney Pty Ltd —Narre Warren VIC
- Full-time
- Management
- Administrative experience
- In-person
- Annual leave
8d
Customer Service and Sales Administration Officer
Marvell Lubricant Pty Ltd —Bayswater VIC
- $57,000 - $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Quick Apply
5d
Administration Clerk
Eastern Health —Upper Ferntree Gully VIC
- Part-time
- Microsoft Excel
- Management
- Administrative experience
- Health insurance
- Employee assistance program
3d
Senior Administration Officer
Bolton Clarke —Melbourne Eastern Suburbs VIC
- Part-time
- Administrative experience
- Bachelor's degree
- Data entry
- Health insurance
- Employee assistance program
Customer Service Coordinator (Team Member)
Gates Corporation —Dandenong VIC
- Customer service
- Office
- Microsoft Office
Senior Staffing Administrator , WFS APAC
Amazon Commercial Services Pty Ltd —Dandenong VIC
- Full-time
- Customer service
- Salesforce
- Microsoft Office
Administration Officer
Villa Maria Catholic Homes —Mulgrave VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
- Employee assistance program
Service Administrator
Dormakaba Group —Hallam VIC
- Full-time
- CRM software
- Microsoft Excel
- Management
5d
People Officer (People Experience Administration Support)
Peninsula Health —Frankston VIC
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Recruiting
- Employee assistance program
9d
Admin Scheduler (Entry Level Opportunity)
O'Brien Electrical and Plumbing —Rowville VIC
- Urgently hiring
- Administrative experience
- Communication skills
- Time management
10d
Administrative Officer - Nephrology / Renal
Monash Health —Dandenong VIC
- Part-time
- Administrative experience
- Communication skills
4d
Office Manager
Vista Tax and Accounting Pty Ltd —Dandenong VIC
- $85,000 a year
- Contract
- Business Administration
- In-person
- Business
Quick Apply
Health Monitoring & Rehabilitation Teams Coordinator
Country Fire Authority —Melbourne Eastern Suburbs VIC
- $89,586 a year
- Weekend availability
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
4d
Front Desk
BIG BOWL KITCHEN Parkmore —Keysborough VIC
- $26.55 - $43.76 an hour
- Part-time
- Customer service
- In-person
- Cash handling
Quick Apply

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NDIS Administration Officer / Care Coordinator

CarePro -
Endeavour Hills VIC

Quick Apply

Job Details

Casual
$40 - $88 an hour
19 hours ago

Qualifications

Website management
Management
Working with individuals with autism
Certificate III
English
Microsoft Office
Working with children
Content creation
Driver Licence
Computer skills
Working with Children Check
Care plans
Communication skills

Full Job Description

NDIS Administration Officer / Care Coordinator

Location: South East Melbourne, VIC
Employment Type: Casual (2–3 Days Per Week)
Salary: Competitive, based on experience

About the Role

We are seeking an experienced, organised, and proactive NDIS Administration Officer / Care Coordinator to join our growing team on a casual basis, working approximately 2–3 days per week with flexibility to increase hours as the organisation grows.

This is a diverse role that combines administration, care coordination, compliance, and business development. We are looking for someone who can work independently, think ahead, and contribute to the continued growth of our NDIS and aged care services.

The successful candidate will play a key role in ensuring participants receive high-quality, person-centred supports while helping the organisation maintain compliance and expand its services.

Key ResponsibilitiesCare Coordination

Coordinate participant supports and service delivery.
Complete participant intake and onboarding.
Develop and maintain care plans and support documentation.
Prepare service agreements and participant documentation.
Liaise with participants, families, support coordinators, allied health professionals, and external stakeholders.
Monitor participant funding and service utilisation.
Respond to participant enquiries and support requests.

Rostering & Workforce Coordination

Create and manage staff rosters.
Allocate shifts based on participant needs and staff availability.
Manage roster changes and urgent shift replacements.
Ensure appropriate staff matching and continuity of support.

Compliance & Administration

Maintain participant and staff records.
Ensure documentation meets NDIS Practice Standards and organisational requirements.
Assist with audits, quality improvement activities, and policy implementation.
Monitor staff compliance, including mandatory training, screening checks, and expiry dates.
Prepare reports and maintain accurate records.

Business Growth & Marketing

Assist with business development initiatives.
Promote the organisation's services within the community.
Support marketing campaigns and social media activities.
Build relationships with hospitals, allied health providers, support coordinators, aged care organisations, and community groups.
Identify opportunities to grow participant numbers and expand services.

About You

The ideal candidate will have:

Extensive experience working within the NDIS and/or Aged Care sector.
Strong knowledge of NDIS processes, funding, compliance requirements, and service delivery.
Experience in participant onboarding, care planning, and service agreements.
Demonstrated rostering and workforce coordination experience.
Excellent organisational and time-management skills.
Strong problem-solving ability and attention to detail.
Confidence working independently while managing multiple priorities.
A flexible and adaptable approach to changing business needs.
Excellent written and verbal communication skills.
High-level computer skills, including Microsoft Office and cloud-based systems.
Professional presentation and strong interpersonal skills.

Highly Desirable

Applicants with experience in any of the following will be highly regarded:

NDIS Practice Standards and Quality Audits.
Home Care Packages or Support at Home programs.
CRM or rostering software.
Social media management and digital marketing.
Business development or community engagement.
Tender writing or grant applications.
Website management or content creation.
Experience working in a growing disability or aged care organisation.

Essential Requirements

Current NDIS Worker Screening Check (or willingness to obtain).
National Police Check.
Current Victorian Driver Licence.
Reliable vehicle.
Working with Children Check (if required).
Strong computer literacy.
Right to work in Australia.

Communication Skills

As this role involves regular communication with participants, families, staff, and external stakeholders, applicants should have excellent spoken and written English, with the ability to communicate clearly, professionally, and confidently.

Why Join Us?

Flexible casual role with work-life balance.
Opportunity to increase hours as the organisation grows.
Diverse role with genuine career development opportunities.
Supportive leadership team.
Opportunity to make a meaningful impact in the disability and aged care sectors.
Be part of an organisation committed to quality, innovation, and person-centred care.

Apply Now

If you are an experienced NDIS or aged care professional looking for a flexible role where you can make a real difference while helping grow an organisation, we would love to hear from you.

Please submit your resume along with a cover letter outlining your experience in NDIS or aged care, care coordination, rostering, compliance, and business development.

Job Type: Casual

Pay: $40.00 – $88.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

admin jobs in beaconsfield, vic

NDIS Administration Officer / Care Coordinator

Administration Officer

Executive Assistant to the Director

Dental Receptionist

MEDICAL RECEPTIONIST

Sales Admin Full Time

Warranty Administrator – Mercedes-Benz (Floating Support)

Customer Service and Sales Administration Officer

Administration Clerk

Senior Administration Officer

Customer Service Coordinator (Team Member)

Senior Staffing Administrator , WFS APAC

Administration Officer

Service Administrator

People Officer (People Experience Administration Support)

Admin Scheduler (Entry Level Opportunity)

Administrative Officer - Nephrology / Renal

Office Manager

Health Monitoring & Rehabilitation Teams Coordinator

Front Desk

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