In-Demand Executive assistant Jobs in Sunshine Vic

Executive Assistant
Slater and Gordon —Melbourne VIC
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Executive Assistant & Office Manager
Serco Plc —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Court Services Victoria —Melbourne City Centre VIC
- Full-time
- Microsoft Outlook
- Organisational skills
6d
Executive Assistant - Audit & Assurance
BDO —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
- On-the-job training
Executive Assistant/Branch Coordinator, eHealth
Department of Health —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Administrative experience
- Recruiting
6d
Administrative Assistant to Deputy Principal Campus Director (St Catherine)
Kolbe Catholic College —Greenvale VIC
- Full-time
- Management
- Administrative experience
- University
3d
Board Operations Manager (Executive Assistant to Board)
Xero —Hawthorn VIC
- Full-time
- Hybrid work
- AI
Executive Assistant, Budget Finance and Investment
Department of Health —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Office
- Recruiting
- SharePoint
4d
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
Quick Apply
12d
Executive Assistant – True Business Partner to EGM
UGL Limited —Melbourne VIC
- Overtime
- Hybrid work
- In-person
- Wellness program
- Parental leave
Personal Assistant - Directors of Nursing & Midwifery
Western Health —Melbourne VIC
- Part-time
- Administrative experience
- Education
- Organisational skills
Executive Assistant to the General Manager Customer and Corporate
City of Darebin —Darebin VIC
- Communication skills
- Time management
2d
Executive Divisional Coordinator
Victorian Gambling and Casino Control Commission —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Administrative experience
12d
Executive Assistant to EGM - Quality & Care Excellence
Regis Aged Care —Camberwell VIC
- Hybrid work
- Writing skills
- Parental leave
12d
Legal Executive Assistant - Complex Liabilities Insurance and Regulation
MinterEllison —Melbourne VIC
- Contract
- Microsoft Office
- Organisational skills
- AI
4d

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Executive Assistant

Slater and Gordon -
Melbourne VIC

Apply Now

Job Details

Benefits

Parental leave

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Calendar management
Communication skills
Time management

Full Job Description

Executive Assistant

Slater and Gordon Lawyers are a leading personal injury and class actions law firm where every member of our team has a shared passion for our clients: we are people caring for people.

Our commitment to our people includes offering genuine work-life balance, with a hybrid work environment allowing them to split their time between home and the office. We recognise and reward high performance and have outstanding employee benefits including a week of shutdown leave, paid parental leave, extra-long service leave, together with various ongoing learning and professional development opportunities.

About the role

This role provides high-level administrative and strategic support to the C-Suite, to enable effective leadership and operational excellence across S+G. This role holds the responsibilities for executive administrative support across the organisation. Operating in a fast-paced environment, it requires strong foresight, critical thinking, and a proactive approach to problem-solving—always with professionalism, confidentiality and discretion. Success in this role hinges on exceptional communication, operational excellence, and the ability to build trusted relationships across a broad range of stakeholders.

Key Responsibilities

Oversee the management of complex calendars, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and prioritisation.
Prepare, edit, and proofread high-quality correspondence, reports, presentations, and other documents on behalf of the C-Suite.
Serve as the primary point of contact for internal and external communications directed to the C-Suite, handling enquiries with professionalism and discretion.
Support strategic people leadership matters including streamlining monthly agendas to ensure appropriate consultation and cadence of internal decision making.
Coordinate and facilitate Board / Committee / ELT meetings as directed, including agenda preparation, minute-taking, follow-up on action items, and logistics.
Anticipate needs and proactively resolve issues to minimise disruptions and maximise productivity.
Organise and maintain confidential files and records, ensuring easy accessibility and information security.
Assist in managing special projects and initiatives, collaborating with cross-functional teams as needed.
Handle sensitive information with utmost confidentiality and exercise sound judgment in decision-making.
Support the C-Suite in preparing for board meetings, executive presentations, and public engagements.
Continuously identify opportunities to improve administrative processes and communication flows.
Assist with planning major organisational events, such as annual conferences.

What will you bring?

Proven experience as an Executive Assistant or similar role supporting C-level executives with an excellent understanding of governance protocols.
Exceptional verbal and written communication skills; ability to draft clear, concise, and professional executive level documents.
Highly organised with strong attention to detail and excellent time management skills.
Proactive and collaborative mindset with the ability to anticipate needs and solve problems independently.
Discretion and integrity in handling confidential information.
Diplomatic and professional, ability to represent the CPO with confidence and discretion.
Strong interpersonal skills and the ability to work collaboratively across all levels of the organisation.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
Ability to work under pressure and manage multiple competing priorities simultaneously.

At Slater and Gordon, we are committed to helping our clients unlock justice and to creating a workplace where our people can do their best work. You will join a collaborative national People team that values openness, accountability and continuous improvement.

What next?

If you are interested in this opportunity, please apply directly to Slater and Gordon. We prefer to talk with you personally and are not accepting applications from recruitment agencies.

To be eligible for this position, you must be an Australian citizen, a permanent resident, or hold a valid visa with full and unrestricted working rights in Australia. Proof of work rights will be required as part of the Slater and Gordon application process.

Acknowledgement of Country

Slater and Gordon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all First Nations peoples today.

Diversity + Inclusion

Slater and Gordon is committed to creating an inclusive workplace that values diversity and ensures equal opportunities for all. Slater and Gordon is an equal opportunity employer, and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected attributes. We understand that everyone has different needs. If you require reasonable adjustments throughout the recruitment process, please let us know in your application.

Apply Now

Refine Your Search

executive assistant jobs in sunshine vic

Executive Assistant

Executive Assistant & Office Manager

Executive Assistant

Executive Assistant - Audit & Assurance

Executive Assistant/Branch Coordinator, eHealth

Administrative Assistant to Deputy Principal Campus Director (St Catherine)

Board Operations Manager (Executive Assistant to Board)

Executive Assistant, Budget Finance and Investment

Executive Assistant Investor Relations

Executive Assistant – True Business Partner to EGM

Personal Assistant - Directors of Nursing & Midwifery

Executive Assistant to the General Manager Customer and Corporate

Executive Divisional Coordinator

Executive Assistant to EGM - Quality & Care Excellence

Legal Executive Assistant - Complex Liabilities Insurance and Regulation

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