In-Demand Operations manager / executive assistant Jobs in Parramatta Nsw

Business Support Assistant
Baxter —Old Toongabbie NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Financial Planning Manager, Sales & Retention
Wolters Kluwer —Macquarie Park NSW
- Full-time
- Hybrid work
- Sales
- Salesforce
- Analysis skills
- Work from home
- Parental leave
Administrative Assistant
Department of Climate Change, Energy, the Environment and Water —Sydney NSW
- $75,728 - $82,329 a year
- Full-time
- Administrative experience
- Communication skills
- Annual leave
12d
Executive Assistant Manager
Ovolo Group —Elizabeth Bay NSW
- Sales
- Maintenance
- Analysis skills
- Opportunities for advancement
5d
Community Manager
JLL —Sydney NSW
- Sales
- Microsoft Office
- Organisational skills
- Health insurance
- Parental leave
12d
Community Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Sales
- Microsoft Office
- Organisational skills
- Health insurance
- Parental leave
Quick Apply
13d
Luxury Cruise Team Manager
Firstclass.com.au —Parramatta NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Administration and CEO Assistant (Sydney)
Islamic Relief Australia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Full Stack Web Developer (Intern)
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Internship or Work Experience
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Assistant Executive Housekeeper
AccorHotel —Sydney Olympic Park NSW
- Weekend availability
- Hospitality
- Organisational skills
- Cleaning
- Free parking
Quick Apply
7d
Full Stack Web Developer
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Relief Strata Manager
Bright & Duggan Property Group —St Leonards NSW
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Bachelor's degree
- Employee assistance program
- Referral program
Quick Apply
Travel Product Coordinator at First Class Travel
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Business Development Manager
Nosto —Sydney NSW
- Hybrid work
- Sales
- AI
- Annual leave
Executive Assistant & Office Lead (Canberra & Sydney)
Amentum —Sydney NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Dental insurance
Frequent Flyer Points Advisors & Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Reward Travel Team Manager
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
After Hours International Airfare Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program

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Business Support Assistant

Baxter -
Old Toongabbie NSW

Apply Now

Job Details

Permanent | Full-time
7 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Catering management
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Communication skills

Full Job Description

Req # 205312 Location Old Toongabbie, New South Wales, Australia Job Category Administrative Date posted 07/07/2026

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

The Role

As a result of an internal move, an exciting opportunity has become available for a Business Support Assistant to join Baxter’s Business Support team. This is a varied and rewarding role where no two days are the same. As a trusted partner to the business, you will be the go-to person for a wide range of stakeholders, providing seamless administrative support, coordinating key activities, and helping to keep the team running efficiently. From managing day-to-day operations to supporting projects and business initiatives, you will play an important role in enabling the team’s success.

This permanent full-time position is ideal for someone who enjoys building relationships, staying organised, and being at the heart of a collaborative and high-performing team.

This role will be based at the Baxter Old Toongabbie office working in a hybrid arrangement with 3 days from office and 2 days from home.

About You

You are a proactive and highly organised administrative professional who enjoys working in a fast-paced, collaborative environment. With strong attention to detail, excellent stakeholder management skills, and a positive, solutions-focused approach, you consistently deliver high-quality support and take initiative to improve processes and outcomes. You are an enthusiastic and proactive administrative professional who thrives in a fast-paced environment and takes pride in delivering exceptional support. Highly organised and detail-oriented, you enjoy juggling multiple priorities, solving problems, and finding ways to make things run more effectively.

With strong communication skills and a positive, can-do attitude, you build trusted relationships across all levels of the business and are always willing to go the extra mile. If you enjoy working with people, taking ownership, and contributing to a supportive team culture, we'd love to hear from you.

Key Responsibilities:

Administer travel arrangements for team including flights, visas, accommodation, meetings & transfers
Typing of correspondence/documents and prepare presentations in a professional manner
Organise meetings internally, reserve rooms and answer the telephone in a timely and professional manner to guarantee customer satisfaction
Coordination of Conferences, Team Meetings and assist with other activities such as the Annual Sales & Marketing Conference.
Assist with the coordination of the ANZ training calendar, collating attendees, catering, materials for ANZ Training Manager & Team
Organise a smooth commencement for new departmental staff by arranging a computer, phone, office, Induction meetings with other departments.
Prepare, monitor & track progress of Grants & Donation forms
Taking Minutes for Leadership Team Meetings and other management meetings as requested
Organise catering through canteen/local supplier as required
Process expenses through Concur. Check expense claims submitted for approval for completeness of supporting documents.
Processing invoices for various departments in Coupa
Working with Customer Service Portal and Accounts team for timely payment of invoices
Setting up new suppliers and ensuring the documentation is complete and signed for compliance.

Required requirements:

Proven experience in a Personal Assistant (PA), Executive Assistant (EA), or Administrative Support role
Advanced proficiency across the Microsoft 365 suite, including Outlook, Word, PowerPoint, Excel, and Teams
Strong experience using digital collaboration and virtual meeting platforms
Excellent organisational, communication, and multitasking skills
Experience with Concur and Coupa is advantageous, though not essential, as training can be provided
Ability to manage competing priorities while maintaining accuracy and professionalism.

#li-baxgen

#LI-JB1

#ind-aus

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

Apply Now

Refine Your Search

operations manager / executive assistant jobs in parramatta nsw

Business Support Assistant

Financial Planning Manager, Sales & Retention

Administrative Assistant

Executive Assistant Manager

Community Manager

Community Manager

Luxury Cruise Team Manager

Administration and CEO Assistant (Sydney)

Full Stack Web Developer (Intern)

Internship or Work Experience

Executive Assistant - Travel & Business Operations

Assistant Executive Housekeeper

Full Stack Web Developer

Relief Strata Manager

Travel Product Coordinator at First Class Travel

Business Development Manager

Executive Assistant & Office Lead (Canberra & Sydney)

Frequent Flyer Points Advisors & Consultants

Reward Travel Team Manager

After Hours International Airfare Consultants

I want to receive the latest job alert for operations manager / executive assistant in parramatta nsw

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