Join Eldercare as an Executive Assistant in our Operational Services Office
Location: Eldercare Head Office, Eastwood SA
Type: Full Time
At Eldercare, we are committed to delivering exceptional care and support to older South Australians. As one of the state’s leading not-for-profit aged care providers, we foster a compassionate and inclusive work environment where every team member is valued.
By joining Eldercare, you'll become part of a team that prioritises integrity, collaboration, and continuous improvement. With a strong focus on learning and development, we’ll support you as you grow your career.
About the Role
This is a diverse and highly visible role providing executive, administrative and coordination support to the Operational Services Executive and broader Operational Services leadership team. Working at the centre of a busy operational portfolio, you will play a key role in helping the team stay organised, connected and focused on delivering high-quality outcomes across Eldercare's residential care services.
The role offers variety and scope, balancing traditional Executive Assistant responsibilities with coordination of documentation, financial administration, improvement initiatives and operational activities. Success in this role will come from your ability to build strong relationships, exercise sound judgement, manage competing priorities and maintain a high level of professionalism and attention to detail.
Key responsibilities:
- Provide high-level executive support to the Operational Services Executive, including diary management, correspondence, meeting preparation and coordination of priorities.
- Coordinate meetings, governance forums and leadership activities, including agendas, minutes, action tracking and logistics.
- Support financial and administrative processes, including purchase orders, invoicing, reconciliations and procurement activities.
- Maintain operational documents, registers and key information to ensure accuracy, accessibility and compliance.
- Provide coordination support for programs and operational initiatives across the Operational Services portfolio.
- Build strong working relationships across Eldercare, acting as a key point of liaison between leaders, Head Office teams and residential care services.
- Support continuous improvement through effective use of Microsoft 365, SharePoint and approved digital tools.
About You
You are an experienced Executive Assistant who thrives in a fast-paced and complex environment and enjoys being at the centre of a well-run team.
You are highly organised, proactive and professional, with the ability to anticipate needs, manage competing priorities and maintain strong attention to detail. You build trusted relationships easily and are known for your discretion, sound judgement and ability to get things done.
You understand the importance of strong internal relationships and enjoy working collaboratively with leaders, colleagues and stakeholders across an organisation. You have a professional presence, are approachable and adaptable, and can confidently support both routine and high-priority activities.
You will bring:
- Experience providing Executive Assistant or senior administrative support to senior leaders.
- Outstanding organisational skills, with the ability to manage complex diaries, competing priorities and multiple deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail and the ability to produce accurate, professional documentation.
- High levels of discretion, professionalism and confidentiality.
- The ability to build positive relationships and work effectively with stakeholders across all levels of an organisation.
- Sound judgement and the ability to appropriately manage competing requests and priorities.
- Experience supporting financial administration activities, including purchase orders, invoicing, reconciliations and related processes.
- Advanced capability using Microsoft 365, SharePoint and contemporary digital tools.
- A collaborative, service-oriented approach aligned with Eldercare's values of Respect, Accountability and Connection.
Why Choose Eldercare?
- Be part of a purpose-driven organisation that values compassion and community
- Competitive salary + salary packaging options to increase your take-home pay
- Ongoing training and development opportunities
- Work in modern facilities with on-site parking
- Join a team that feels more like family
Eldercare encourages you to apply if you are a can-do, committed and results-driven individual who is passionate about delivering high-quality outcomes whilst modelling the behaviors underpinning Eldercare's values of respect, accountability and connection.
To view the Job and Person Specification for this role, please click here. We will be reviewing applications as they come in and will act quickly to secure the right person.
To learn more about this opportunity please contact Kate Bradshaw, Recruitment Team Lead at [email protected]
To work for Eldercare, you are required to hold an acceptable National Police Clearance and comply with relevant vaccination requirements as per Eldercare policy which includes vaccination for both seasonal influenza and COVID-19.
Eldercare is proud to be a Rainbow Tick accredited organisation. We are committed to supporting our lesbian, gay, bisexual, transgender and intersex (LGBTI) residents, employees and volunteers to ensure they feel included and safe. Regardless of their culture, religion, spirituality, age, gender, sexuality, disability, socio-economic background or personal experiences, our people are welcomed, included and respected.
Eldercare encourages respectful relationships and does not accept any form of gender based violence in the workplace. Eldercare is committed to preventing violence against women and is proud to be a White Ribbon accredited workplace to support victims of abuse.
All employees can expect to receive fair and equal treatment and to be free from discrimination in all aspects of their life with Eldercare.
