In-Demand Assistant coordinator Jobs in Capalaba, Qld

Office Manager/Administrative Assistant
Uniting Spark Care Services Pty Ltd —Teneriffe QLD
- $80,000 a year
- Full-time
- Management
- Office
- Microsoft Office
Quick Apply
3d
Project Coordinator
Mater Group —South Brisbane QLD
- $70.58 - $76.63 an hour
- Research
- Databases
- Clinic
- Health insurance
- Employee assistance program
1d
Facilities Coordinator
DAD-Jones Lang LaSalle (QLD) Pty Ltd —Brisbane QLD
- Full-time
- Presentation skills
- Front desk
- AI
- Health insurance
- Parental leave
Quick Apply
1d
Facilities Coordinator
JLL —Brisbane QLD
- Presentation skills
- Front desk
- Communication skills
- Health insurance
- Parental leave
1d
Assistant Project Manager
JLL —Brisbane QLD
- Microsoft Office
- SharePoint
- Business
Assistant Project Manager
DAJ-JLL Project and Development Services Pty Ltd —Brisbane QLD
- Full-time
- Microsoft Office
- SharePoint
- AI
Quick Apply
Retail Coordinator - CWH Brisbane the Barracks QLD
Chemist Warehouse —Brisbane QLD
- Customer service
- Merchandising
- Leadership
- Employee assistance program
- Employee discount
Project Manager
JLL —Brisbane QLD
- Microsoft Office
- SharePoint
- Business
Project Manager
DAJ-JLL Project and Development Services Pty Ltd —Brisbane QLD
- Full-time
- Microsoft Office
- SharePoint
- AI
Quick Apply
OSHC Assistant Coordinator l Windaroo State School
Helping Hands —Windaroo QLD
- Up to $42 an hour
- Part-time
- Working with children
- Leadership
- Paid training
- Health insurance
Quick Apply
Inclusive Learning Administrative Assistant
St Joseph's Nudgee College —Boondall QLD
- Full-time
- Administrative experience
- Working with children
- Communication skills
13d
Educator - Mango Hill
Catholic Early EdCare —Moreton Bay QLD
- Part-time
- CPR Certification
- Working with children
- First Aid Certification
- Employee discount
- Referral program
Sales Assistant - Hyperdome (Loganholme)
Ghanda Clothing —Loganholme QLD
- Public holidays
- Hospitality
- POS
13h
Sales Assistant - Chermside
Ghanda Clothing —Chermside QLD
- Public holidays
- Hospitality
- POS
13h
HVAC Technician
Queensland Government —Brisbane QLD
dentist
Brisbane Smiles —Toowong QLD
- Full-time
- Laboratory

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assistant coordinator jobs near capalaba, qld

Office Manager/Administrative Assistant

Uniting Spark Care Services Pty Ltd
Teneriffe QLD

Quick Apply

Job Details

Full-time
$80,000 a year
3 days ago

Qualifications

Management
Microsoft Office
Administrative experience
Diploma
Business
Leadership
Time management
Office experience

Full Job Description

About the Employer

Uniting Spark Care Services Pty Ltd is a growing disability support provider based in Brisbane, Queensland. We deliver high-quality, person-centred support services to NDIS participants across Brisbane and surrounding areas.

Our services include community access, personal care, daily living assistance, transport, domestic assistance and social participation. We are committed to promoting independence, dignity and inclusion while maintaining the highest standards of care and compliance.

Job Purpose

The Office Manager plays a critical leadership role in ensuring the efficient operation of the business. The successful candidate will oversee daily administrative functions, coordinate office operations, supervise administrative processes, support compliance with NDIS requirements, and assist management in achieving the company's operational and strategic goals.

Key Responsibilities

Manage the day-to-day administrative operations of the office.
Coordinate and oversee daily office activities, ensuring administrative services are delivered efficiently and aligned with organisational priorities
Assist management in planning, implementing and reviewing office systems, administrative procedures and service standards to improve operational efficiency and support business objectives.
Allocate responsibilities among administrative personnel, monitor work performance, provide ongoing guidance and support continuous improvement in service delivery.
Coordinate staff rosters, leave records and administrative schedules.
Monitor office budgets and approve office expenditure within delegated authority.
Maintain accurate business records and ensure compliance with company policies and NDIS requirements and relevant Australian legislation
Liaise with company directors, health professionals, support coordinators, external service providers and regulatory stakeholders to coordinate business activities and resolve operational issues.
Coordinate recruitment processes, employee onboarding, performance review administration, payroll documentation, staff training records and other personnel-related administrative functions
Monitor office supplies, equipment and service providers.
Prepare management reports and assist with business planning.
Review administrative workflows, identify opportunities for process improvements and implement initiatives that enhance productivity and operational performance.
Ensure confidentiality of participant and employee information.
Support directors in achieving operational objectives and business growth.
Monitor office service delivery standards and recommend improvements to administrative systems, resource utilisation and customer service outcomes.

Key Requirements

Diploma or higher qualification in Business, Management or a related field.
Minimum two years of experience in office administration, office management or business operations.
Strong leadership and people management skills.
Excellent organisational and time management abilities.
High level of written and verbal English communication.
Experience using Microsoft Office Suite and cloud-based business software.
Ability to manage multiple priorities in a fast-paced environment.
Strong problem-solving and decision-making skills.
Understanding of workplace health and safety requirements.
Knowledge of the NDIS sector will be highly regarded.

Working Conditions

Full-time position (38 hours per week).
Office-based role in Brisbane, Queensland.
Occasional travel to participant locations or business meetings may be required.
Standard Monday to Friday business hours with flexibility to meet operational requirements.

Why This Role Is Essential

Due to the continued growth of Uniting Spark Care Services Pty Ltd, the company requires an experienced Office Manager to oversee business operations, improve administrative efficiency, coordinate staff and ensure ongoing compliance with NDIS operational requirements. This role is essential to support the expansion of the business while maintaining high-quality service delivery.

Opportunities for Growth

This position offers long-term career development within a growing organisation. The successful candidate will have opportunities to contribute to strategic planning, improve business systems, mentor administrative staff and play a key role in the continued expansion of the company.

Pay: $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

assistant coordinator jobs in capalaba, qld

Office Manager/Administrative Assistant

Project Coordinator

Facilities Coordinator

Facilities Coordinator

Assistant Project Manager

Assistant Project Manager

Retail Coordinator - CWH Brisbane the Barracks QLD

Project Manager

Project Manager

OSHC Assistant Coordinator l Windaroo State School

Inclusive Learning Administrative Assistant

Educator - Mango Hill

Sales Assistant - Hyperdome (Loganholme)

Sales Assistant - Chermside

HVAC Technician

dentist

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