In-Demand Parramatta mission Jobs

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Administration Officer - headspace Early Psychosis, Parramatta
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Program Facilitator, permanent part time - Parramatta, NSW

CREATE Foundation -
Parramatta NSW

Apply Now

Job Details

Permanent | Part-time

Benefits

Group activities
Salary packaging

Qualifications

Databases
Administrative experience
Experience working with children
Organisational skills
Working with Children Check
Communication skills
Time management

Full Job Description

Position Description
Position Title Program Facilitator

Location Parramatta (NSW) Reports to State Program & Engagement Coordinator NSW
Employment Term Permanent Employment Type Part-time - 0.6FTE
Hours of Work 22.8 hours per week Classification SCHADS Award level 4

Purpose of the position

CREATE Foundation is a systems advocate and national consumer body representing children and young
people with an out-of-home care experience. CREATE is an organisation that is mission driven, adaptive,
and creative in responding to the emergent needs and aspirations of children and young people.

The Program Facilitator supports the preparation and delivery of CREATE programs and activities for
children and young people with a care experience in New South Wales. Working as part of the State
Programs team, the role collaborates closely with colleagues to deliver trauma-informed programs that
support children and young people to connect and share their voices in safe, inclusive and empowering
environments.

The role is also responsible for maintaining relationships across the out-of-home care sector to promote
membership of clubCREATE and support engagement in CREATE activities and events. This includes
connecting with government, case workers, and non-government agencies, and supporting young people to
participate in opportunities such as presentations, panels, meetings and interview panels.

This role requires an understanding of trauma-informed practice and issues facing children and young
people with a care experience, alongside highly developed communication and interpersonal skills and
strong organisational and administrative capability.

Key responsibilities

Program Coordination and Delivery

Prepare for, coordinate and facilitate programs, activities and events for children and young people

with a care experience.

Complete administration required for successful program delivery including completion of risk

assessments, individual needs forms and consent forms.

Use digital tools and platforms, including social media, email communications and databases, to

promote activities, encourage participation, and support program delivery.

Create safe, inclusive and empowering spaces that encourage participation.
Support young people to participate in opportunities to have a voice, including presentations,

meetings, panels and interview panels as required.

Relationship Management and Engagement

Develop and maintain culturally safe and appropriate relationships with children and young people

through face-to-face engagement, phone, email and online platforms.

Communicate effectively and respectfully with children and young people to ensure they are

connected to CREATE, informed and supported to have a voice, recognising them as experts by
experience.

Maintain positive relationships with carers, sector partners and stakeholders to promote

participation in workshops and clubCREATE membership.

Work collaboratively with CREATE colleagues to support consistent program delivery and shared

learning.

Data Collection, Reporting and Administration

Collect and record accurate data on participation and attendance from programs and activities.
Facilitate the collection of feedback and evaluations from participating young people.
Maintain accurate records in CREATE databases, including contact and communication with

children and young people, program participation, and program activity and outcomes.

Support the preparation of reporting requirements by contributing participation data and program

updates for funding and sponsorship agreements, progress updates, and annual reporting.

Assist with general administration tasks related to program delivery, including invitations, RSVPs,

logistics and materials.

Organisational Citizenship and Compliance

Demonstrate a strong commitment to CREATE’s Mission, Vision and Core Principles.
Operate in line with organisational policies, procedures and practice guides.
Adhere to National Principles for Child Safe Organisations and apply a trauma-informed approach

at all times.

Actively seek to understand, represent and support CREATE’s vision, strategic direction and

organisational position to all stakeholders, internally and externally.

Maintain confidentiality, professionalism and integrity in all interactions.
Contribute positively to team culture and a safe working environment.
Participate in national CREATE initiatives, projects and events.
Undertake other reasonable duties consistent with the scope and responsibilities of the role.

Key Relationships

Internal

Reports to State Program & Engagement Coordinator NSW
Collaborates with all other CREATE staff within the NSW offices
Collaborates with the CREATE National team

External

Children and young people in care
State Department responsible for child safety/protection
Out-of-Home care sector partners, agencies, and other NGOs as appropriate
Suppliers and contractors as relevant to the role

Key Result Areas

Effective delivery of events, activities and programs according to CREATE expectations and

procedures.

Demonstrated ability to work in a culturally sensitive and inclusive manner, and respectfully engage

with children and young people in care, including those from First Nations backgrounds and all
cultures.

Effective adherence to, and facilitation of, the National Child Safe Standards, including ensuring a

culturally safe, inclusive and trauma-informed approach to engagement.

Effective communication with children and young people.
Accurate recording of data and data cleansing, including accurate recording of programmatic

activity on CREATE databases.

Positive contribution to CREATE’s organisational culture and reputation.

Skills and Knowledge

Sound knowledge of community-based program delivery, with a focus on engagement for children

and young people with a care experience.

Understanding of trauma-informed practice and issues facing children and young people with a

care experience.

Sound understanding of culturally safe engagement, particularly when working with diverse

communities and First Nations peoples.

Ability to work within the National Principles for Child Safe Organisations, including knowledge of

organisational policies, program objectives and child safety requirements relevant to social and
community services environments.

Strong skills in planning, organising and coordinating workshops, events and program activities to

achieve agreed outcomes within set timeframes.

Confidence using digital tools and platforms, including databases, email communications and social

media, to promote programs, encourage participation, manage information and support
engagement outcomes.

Strong organisational and time management skills, including the ability to manage workload, meet

deadlines, work autonomously and show initiative.

Ability to collect, manage and interpret participation data, feedback and records to support

reporting and continuous improvement.

Qualifications, Licences and Experience

Essential

Relevant experience within the sector or a similar field and/or Tertiary qualifications in Social

Science, Community Services, Event Management, Youth Work or a related field.

Current employment level Working with Children Check (NSW Specific).
Current drivers’ licence.
Full working rights within Australia.

Desirable

Experience working with children and young people, particularly those with a care experience or

from vulnerable backgrounds.

Experience contributing to program planning, coordination and delivery within a funded or project-

based environment.

Experience using databases and digital platforms, including email communications or social media,

to promote activities, manage participation and record program outcomes.

Competencies

Ability to work under general direction while exercising initiative, judgement and responsibility for

program outcomes.

Strong interpersonal skills, with the ability to build respectful, culturally safe relationships with

children and young people, colleagues and external stakeholders.

Ability to manage competing priorities, set outcomes and adapt work methods where required to

meet program objectives.

Confidence facilitating group activities and creative workshops in a safe, inclusive and engaging

manner.

Ability to work collaboratively as part of a team, while also operating autonomously within agreed

objectives and budgets.

Strong administrative and organisational capability, including accurate record-keeping, reporting

and coordination of program logistics.

Commitment to CREATE’s values, child safety, ethical practice and positive team culture.

Extent of Authority

Required to set outcomes within defined constraints.
Provides advice and support within their area of responsibility.
Freedom to act governed by clear objectives and/or budget constraints which may involve the

contribution of knowledge in establishing procedures within the clear objectives and/or budget
constraints where there are no defined established practices.

Solutions to problems generally found in precedents, guidelines or instructions.
Assistance is usually available from the State Program and Engagement Coordinator and CREATE

Management.

Selection Criteria

1. Experience and/or relevant qualification in Social Science, Community Services, Event
Management or a related field, or equivalent practical experience.

2. Demonstrated experience working with children and young people, particularly those with a care
experience or from vulnerable backgrounds, using a trauma-informed approach.

3. Ability to coordinate and facilitate programs, workshops or events for children and young people,
including a demonstrated ability to work within the National Principles for Child Safe Organisations.

4. Strong interpersonal and communication skills, with the ability to engage respectfully and
effectively with children, young people, and diverse groups, including First Nations peoples and
communities, in a culturally safe manner.

5. Well-developed organisational and administrative skills, including the ability to manage
competing priorities, meet deadlines, and accurately record and report information using
databases and IT systems.

6. Ability to work both collaboratively and autonomously, exercising initiative and judgement while
operating within organisational policies and program objectives.

CREATE recognises that the relevant skills, knowledge and capability for this role may be gained through
lived experience, cultural knowledge, community involvement and non-formal pathways, and encourages
applicants to outline these against the selection criteria where relevant.

Commitment to inclusion and cultural knowledge

CREATE Foundation strongly encourages applications from Aboriginal and Torres Strait Islander peoples.

We recognise the deep value of cultural knowledge, lived experience and community connection,
particularly in roles that support children and young people with a care experience. Cultural knowledge and
lived experience are highly valued by CREATE and will be considered alongside formal qualifications and
work experience.

If you believe you can contribute to this role through your cultural knowledge, lived experience or
community connection, we encourage you to apply, even if you do not meet every qualification or
experience requirement listed.

Why work with us?

We don’t just talk about making a difference - we live it. Our team is:

purpose-driven
passionate
and we value collaboration.

We know that great work happens when people feel supported, included, and inspired. That’s why we
invest in our people and strive to create a workplace where everyone can thrive.

For more information on joining the CREATE team, including salary packaging, additional leave and other
perks, visit Join Our Team | CREATE Foundation

About us

CREATE Foundation is the national consumer body for children and young people with an out-of-home care
experience. We support children and young people from 0-25 who are currently in, or have experience in
foster care, kinship care, permanent care or residential care.

Our Vision: That all children and young people with a care experience reach their full potential.

Our Mission: To create a better life for children and young people in care.

To do this we

Connect children and young people to each other, CREATE and their community

Empower children and young people to build self-confidence, self-esteem, and skills that enable them to
have a voice and be heard

Change the systems impacting children and young people, in consultation with them, through advocacy to
improve policies, practices and services and increase community awareness.

If you have questions about this role or the application process, please email [email protected], or
call our People and Culture Manager on 0484 911 009

Apply Now

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