In-Demand Administration & facilities coordinator Jobs

Operations Coordinator
The Commons —Melbourne VIC
- Full-time
- Hybrid work
- Hospitality
- Research
- Microsoft Office
- Parental leave
- Free food
Quick Apply
Operations & Client Services Coordinator
Divine Touch Cleaning Pty Ltd —Remote
- Full-time
- Remote
- Sales
- Customer service
- Microsoft Office
Quick Apply
Facilities Coordinator
City FM Australia —Mulgrave VIC
- Full-time
- Remote
- Administrative experience
- Communication skills
- Free parking
- Health insurance
Quick Apply
Facilities Coordinator – Emergency Management
DAG-Jones Lang LaSalle (ACT) Pty Ltd —Canberra ACT
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Administration & Facilities Coordinator
Credit Corp —Sydney NSW
- Full-time
- Administrative experience
- Office experience
- Health insurance
- Employee assistance program
Facilities and Site Administration Coordinator
Stanley Black & Decker —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Parental leave
11d
Workplace Experience Specialist (12 Month FTC)
Clio —Sydney NSW
- $89,700 - $121,300 a year
- Full-time
- Hybrid work
- Office
- Administrative experience
- In-person
4d
Schools and Early Years Coordinator
Royal Far West —Remote
- $66,325.50 a year
- Full-time
- Remote
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
- Work from home
Service Improvement Coordinator
Safer Care Victoria —Melbourne VIC
- $116,413 - $140,849 a year
- Part-time
- Writing skills
- Recruiting
- Editing
8d
Facilities Coordinator
JLL —Canberra ACT
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Office Coordinator
Airport Development Group —Darwin NT
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Facilities Coordinator
DAD-Jones Lang LaSalle (QLD) Pty Ltd —Canberra ACT
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Quick Apply
Administration Coordinator
Macquarie University —Macquarie University NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
- Parental leave
- Employee discount
14d
Facilities Coordinator
Rev. Bill Crews Foundation —Ashfield NSW
- $75,000 - $80,000 a year
- Weekend availability
- Maintenance
- Communication skills
- Time management
- Employee assistance program
Quick Apply
Property Operations Coordinator
Baptistcare SA —Greater Adelaide SA
- $88,090 - $94,788 a year
- Full-time
- Maintenance
- Administrative experience
- Health insurance
- Employee assistance program
Quick Apply
Office Coordinator
IIQAF —Sydney NSW
- $82,000 - $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
Quick Apply
Facilities Coordinator – Emergency Management
JLL —Canberra ACT
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Community Support Coordinator
Kissing Point Cottage —Ermington NSW
- Up to $101.23 an hour
- Part-time
- Hybrid work
- First Aid Certification
- Organisational skills
- Communication skills
- Work from home
Quick Apply
7d
Facilities Coordinator
MEGT Australia —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Health insurance
- Parental leave
Administration Coordinator - Facilities Management
CBRE —Sydney NSW
- Full-time
- Microsoft Office
- Administrative experience
- AI

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Operations Coordinator

The Commons
Melbourne VIC

Quick Apply

Job Details

Full-time

Benefits

Birthday leave
Parental leave
Maternity leave
Free food

Qualifications

Hospitality
Research
Microsoft Office
Administrative experience
Organisational skills
Communication skills

Full Job Description

About The Commons

The Commons is an ecosystem of entrepreneurs, businesses, and curious minds working, connecting, and growing under a common roof. Driven by the sincere desire to see people flourish, we support curiosity and believe in the collective power of people to instigate change. Our focus is on building and strengthening community, and we challenge the status quo in an effort to innovate.

As a fast-growing team, we offer endless opportunities for professional development, career progression, and collaboration with some of the brightest minds in the industry. We thrive on creativity, innovation, and a strong team culture that champions fresh ideas and ambitious thinking. If you're looking for a dynamic workplace where no two days are the same, where your contributions truly make an impact, and where you’ll be surrounded by passionate, like-minded individuals - The Commons is the place to be.

About the Role
As the Operations Coordinator, you will play a key role in keeping our business connected, organised and operating efficiently. Sitting within the Operations team, you will support the smooth running of our Community, Health Club and Hospitality businesses by coordinating systems, processes and internal support that enable our teams to perform at their best.

This role acts as a central point of connection across the business, helping teams navigate systems, resolve operational challenges and access the information and resources they need to deliver an exceptional member experience. You will work closely with leaders across the business to drive consistency, improve ways of working and identify opportunities to streamline processes and enhance operational efficiency. This is an exciting opportunity for someone who enjoys variety, loves solving problems and takes genuine pride in making things run smoothly behind the scenes.

Key Responsibilities
Operational Support

Provide operational and administrative support to ensure the efficient day-to-day running of the business.
Collaborate with leaders across Community, Health Club and Hospitality to identify and resolve operational challenges.
Support the coordination and delivery of operational projects and business initiatives.
Conduct research into new products, services and technologies and present recommendations in a clear and practical way.
Coordinate facilities and maintenance requests, ensuring issues are actioned efficiently and communicated appropriately.
Support front-of-house teams during periods of leave or increased operational demand.
Conduct regular operational audits and reviews to ensure consistency, compliance and high standards across the business.

Systems & Internal Support

Act as the first point of contact for internal support requests, triaging and resolving issues or escalating where required.
Support the onboarding and offboarding of team members across business systems, ensuring user access and permissions are accurate and up to date.
Maintain data integrity across systems and support ongoing system administration.
Assist with the implementation, testing and optimisation of new systems and technology solutions.
Develop and maintain systems training resources and support the delivery of training initiatives.
Monitor support trends and identify opportunities to improve processes, knowledge sharing and team capability.

Process & Documentation

Own and maintain the internal documentation library, ensuring procedures and resources are accurate, current and easy to navigate.
Create and update process documentation, guides and standard operating procedures.
Identify opportunities to simplify, standardise and improve business processes and workflows.
Coordinate meeting notes and action tracking to ensure accountability and follow-through across key initiatives.

About You
You are highly organised, naturally curious and thrive in fast-paced environments where no two days are the same. You enjoy bringing order to complexity and take a proactive approach to solving problems and improving processes. You are equally comfortable supporting day-to-day operations, managing multiple priorities and working collaboratively with stakeholders across all levels of the business.

Skills & Experience

Previous experience in an operations, coordination, administration or business support role.
Experience working across multiple systems and technology platforms.
Strong organisational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Demonstrated ability to manage competing priorities and adapt in a fast-moving environment.
Strong problem-solving skills with a continuous improvement mindset.
Comfortable working independently while building strong relationships across teams.
Intermediate to advanced proficiency in Microsoft Office and Google Workspace.
Experience in hospitality, health and wellness, retail or member-focused businesses will be highly regarded.

Why You’ll Love Working with Us

At The Commons, you’ll be part of a team that values creativity, collaboration, and growth all within a culture built on community.

We offer:

Central HQ location
Hybrid work set up with 1 WFH day per week
On-site Chef with nutritious lunch provided daily
Discount on all Commons Cafe and Bar locations
Free counselling sessions
Birthday leave
Quarterly team dinners & generous awards
Ability to work across different locations
Birthday & anniversary gifts
Weekly events program e.g. breakfast club, yoga & drinks
Additional paid maternity leave
Further education program to support personal and professional development

Our Values

All actions and behaviours must align with the company’s core values:

Putting Our Members First
Fostering Community
Working Together as a Team
Constantly Learning & Growing

Apply now and help us build something remarkable – together!

#LI-DNI

Quick Apply

Refine Your Search

administration & facilities coordinator jobs

Operations Coordinator

Operations & Client Services Coordinator

Facilities Coordinator

Facilities Coordinator – Emergency Management

Administration & Facilities Coordinator

Facilities and Site Administration Coordinator

Workplace Experience Specialist (12 Month FTC)

Schools and Early Years Coordinator

Service Improvement Coordinator

Facilities Coordinator

Office Coordinator

Facilities Coordinator

Administration Coordinator

Facilities Coordinator

Property Operations Coordinator

Office Coordinator

Facilities Coordinator – Emergency Management

Community Support Coordinator

Facilities Coordinator

Administration Coordinator - Facilities Management

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