In-Demand Administration assistant Jobs in Parramatta, Nsw

Legal Administrative Assistant (AU)
DroneShield Limited —Sydney NSW
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick Apply
People & Culture Administration Assistant
CUE —Surry Hills NSW
- Full-time
- Human resources
Quick Apply
Executive Assistant to Director of Medical Services
Nepean Blue Mountains Local Health District —Sydney NSW
- $82,337.78 - $84,205.25 a year
- Full-time
- Microsoft Office
- Administrative experience
- Education
- Employee assistance program
8d
Executive Assistant - Travel & Business Operations
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Sales - Executive Admin Assistant
Apple —Sydney NSW
- Sales
- Organisational skills
- Budgeting
Executive Assistant (C-Suite)
Scape Australia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
12d
Executive Assistant - Expression of Interest
NV Employment Pty Ltd —Lilyfield NSW
- $60,000 - $800,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick Apply
4d
Office Administrator
Sydney Zoo —Eastern Creek NSW
- Full-time
- Customer service
- Microsoft Office
- Databases
Quick Apply
7d
Administration Assistant - Contracts Department
Taylor Thomson Whitting —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive Assistant
News Corp —Sydney NSW
- Hybrid work
- Google Suite
- Sales
- Microsoft Office
- Parental leave
11d
IT Administration Assistant
Qube —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
1d
Accounts and Administration Assistant
KG Talent —Erskine Park NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Assistant
Gilchrist Connell —Sydney NSW
- Full-time
- Hospitality
- Office
- Microsoft Office
- Parental leave
- Employee assistance program
8d
Junior Admin Support
BusiGroup —Hunters Hill NSW
- $60,000 a year
- Full-time
- Research
- Databases
- In-person
Quick Apply
1d
Executive Assistant
Planning —Sydney Western Suburbs NSW
- $116,981 - $129,492 a year
- Full-time
- Administrative experience
- Communication skills
1d
Equity Administrative Assistant, Sydney
Jefferies & Company, Inc. —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Executive Assistant & Office Coordinator
Compass Education —Sydney NSW
- Part-time
- Office
- Administrative experience
- In-person
- Parental leave
- Employee assistance program
Quick Apply
Contract Administrative Coordinator
Arthrex —Sydney NSW
- Contract
- Microsoft Excel
- Salesforce
- Microsoft Office
Executive Assistant, APJC Technology, APJC Technology
Amazon Web Services Australia Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- AWS
- Leadership
Administrative Assistant
Ability Group —Lane Cove NSW
- Full-time
- Customer service
- Microsoft Office
- Administrative experience

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Legal Administrative Assistant (AU)

DroneShield Limited
Sydney NSW

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Word
CRM software
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Business Administration
Diploma
AI
Document management
Business
Communication skills

Full Job Description

Work with cutting edge AI technology, making the world a safer and more secure place. DroneShield (ASX:DRO) offers an opportunity to solve some of world’s most challenging technical problems in the rapidly growing counter-drone sector.

Our customers operate in some of the most challenging and high-stakes environments in the world, including military organisations, government agencies, airports, critical infrastructure operators, and law enforcement. Protecting airspace in these settings requires technology that performs under pressure and teams that understand what’s at stake. At DroneShield, employees work at the leading edge of counter-drone innovation, helping to address real-world security challenges as drone threats continue to evolve globally.

With one of the largest listed defence company market capitalisations in Australia, now part of the ASX200 index, DroneShield is experiencing a period of hypergrowth. Revenue has surged from A$57 million in 2024 to over A$217 million in 2025, representing record profitability and cashflow. The total addressable global market for counter-drone is assessed at approximately $100 billion, and is currently at the nascent stage with much of the growth still to come, with DroneShield well positioned as a global market leader, and the only public listed pure-play business in this sector.

The company has grown from 11 employees in 2017 to over 450 staff globally today, and is on track to reach around 550 by the end of 2026. This expansion includes investment of over A$50 million annually in R&D, a global pipeline exceeding A$2.5 billion, and continuous scaling of production capacity to meet accelerating demand.

The role is based at DroneShield’s central Sydney headquarters. Overseas on-the-ground presence includes Virginia (USA), Netherlands, Denmark, Mexico and Dubai, as well as distributors in over 70 countries worldwide.

About the role

DroneShield is seeking a highly organised and detail-oriented Legal Administrative Assistant to support the General Counsel and broader Legal and Compliance Team.

This role is critical in ensuring the efficient day-to-day functioning of the legal function, including document management, corporate governance support, and coordination of legal and compliance activities across a fast-paced, global business.

You will play a key role in maintaining legal records, supporting internal processes, and assisting with administrative aspects of legal and compliance work in a defence and technology environment.

Responsibilities, Duties and Expectations

Provide administrative support to the General Counsel and legal team, including diary management, scheduling meetings, categorising and directing workflows, and managing correspondence
Maintain and organise legal documents, contract databases, and records management systems
Assist with the preparation, formatting, execution, and filing of legal documents (e.g., NDAs, agreements, corporate documents)
Support company secretarial and corporate governance activities, including board and committee documentation preparation
Coordinate document execution processes (including electronic signing workflows) and maintain execution records
Assist with onboarding documentation and record-keeping for third parties, including suppliers, partners, and contractors
Conducting vetting for third parties interacting with DroneShield, including end-users, resellers, partners, suppliers, and contractors
Liaise with internal stakeholders across legal, finance, HR, and operations to support document collection and process coordination
Monitor and track key dates, deadlines, renewals, permits/licences, and compliance obligations
Support regulatory lodgements and correspondence with relevant Australian and international authorities, as required
Assist with internal policy updates, version control, and distribution
Provide general administrative assistance on legal projects, audits, and compliance initiatives

Qualifications, Experience and Skills

Prior experience (2+ years preferred) in an administrative or legal support role, ideally within an in-house legal, corporate, or professional services environment
Certificate, Diploma, or tertiary qualifications in Business Administration, Legal Studies, or a related field are advantageous but not essential, including if you are currently in the process of obtaining any of these
Strong organisational and document management skills, with excellent attention to detail
Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with document management, contract lifecycle, ERP and CRM systems
Proficiency with implementing AI tools and LLMs into business workflows
Ability to handle confidential and sensitive information with discretion and professionalism
Strong written and verbal communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced, high-growth environment
Proactive, adaptable, and team-oriented mindset

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.

Quick Apply

Refine Your Search

administration assistant jobs in parramatta, nsw

Legal Administrative Assistant (AU)

People & Culture Administration Assistant

Executive Assistant to Director of Medical Services

Executive Assistant - Travel & Business Operations

Sales - Executive Admin Assistant

Executive Assistant (C-Suite)

Executive Assistant - Expression of Interest

Office Administrator

Administration Assistant - Contracts Department

Executive Assistant

IT Administration Assistant

Accounts and Administration Assistant

Administrative Assistant

Junior Admin Support

Executive Assistant

Equity Administrative Assistant, Sydney

Executive Assistant & Office Coordinator

Contract Administrative Coordinator

Executive Assistant, APJC Technology, APJC Technology

Administrative Assistant

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