This is a fixed term, full-time role till 30/06/2028.
About the Department
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.
About the Victorian School Building Authority
The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.
The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.
With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.
About the Division
The Corporate Division provides corporate support to all VSBA teams and fulfills an important assurance and oversight role. They guide VSBA to achieve strategic objectives and ensure decision-making is transparent and accountable.
The division also coordinates communication and consultation with local communities about their school building projects. They develop graphic design and video content, manage our social media channels, lead organisational customer service reform, distribute our e-newsletters and organise ministerial and other events for our projects.
About the Role
The Budget and Finance Branch's core purpose is to maintain strong financial management practices across all aspects of the VSBA, and as a result, see financial impacts considered as a part of all decision making.
The Finance Officer provides financial management support to the Budget and Finance Branch within VSBA including finance reporting, budget management, data analysis, resource management and support for organisational improvement projects including:
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Corporate Reporting - ensuring data integrity in monthly reporting, journal entry, data analysis and reconciliation, variance investigation;
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Workforce Analysis – assisting in workforce analysis to ensure data accuracy in payroll system;
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Financial Management – performing budget operations and support, improving financial processes;
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Monitor and update internal budgets and funding allocations through the department's financial management systems; Oracle and AXIOM.
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Contribute to the development and provision of transparent, innovative and insight driven financial reporting and analysis for the benefit of the public, the organisation and Government.
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Collaborate with audit teams to ensure collation of materials for audit requests are easy to follow, complete and accurate.
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Liaise with internal and external stakeholders in addressing queries relating to the Authority's budget and financial performance.
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Contribute to continuous improvements for delivery through automation and process improvement.
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Other assistance includes support for VSBA planning, performance development processes, resource management and review processes including additional support to the Finance Business Partners.
The role also includes a high degree of stakeholder engagement with the VSBA Business Unit Managers, Finance Business Partners and Divisions across the Department. The successful candidate will be someone who can assist in the development of effective decision support tools such as reports, analysis and insights in the VSBA.
The ideal candidate will also have a solid understanding of financial reporting, pu blic sector budget management practices along with strong communication skills.
All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.
Attributes
The ideal candidate will have the following capabilities and qualities:
Planning and Organising
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Develops and implements systems and procedures to guide work and track progress
- Identifies more and less critical activities and operates accordingly, reviewing and adjusting as required
- Identifies processes, tasks and resources required to achieve a goal
- Recognises barriers and finds effective ways to deal with them
Problem Solving
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Analyses issues from different perspectives and draws sound inferences from information available
- Identifies and proposes workable solutions to problems
- Investigates and probes for the facts
- Liaises with stakeholders
- Seeks all relevant information for problem-solving
Service Excellence
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Constantly looks for continuous improvement opportunities and ways to innovate, and encourages others to do the same
- Makes specific changes in work methods to improve outcomes, quality and timeliness of service
- Takes responsibility for correcting problems promptly and without becoming defensive
Customer Focus
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Actively seeks to meet customer needs
- Committed to delivering high quality outcomes for clients
- Listens to customers
- Seeks ways to improve services
Detail Focus
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Highlights practical considerations of plans and activities
- Identifies gaps in information
- Looks for logical sequences of information
- Observes fine details
Qualifications and Experience
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Essential : Sufficient relevant experience in Finance/Accounting (Accounts Payable) field
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact
Kimberly Dang – Acting Manager Reporting and Operationsvia
[email protected].
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on 7th July, 2026.
