In-Demand Expense management team member Jobs

General Admin VA
The Doing Co —Sydney NSW
- Full-time
- Remote
- Microsoft Excel
- Microsoft Office
- QuickBooks
- Work from home
Expense Management Team Member
KPMG Australia —Melbourne VIC
- Full-time
- Hybrid work
- Customer service
- ERP systems
- Administrative experience
- Parental leave
Quick Apply
9d
Expense Management Team Member
KPMG —Melbourne VIC
- Full-time
- Customer service
- ERP systems
- Administrative experience
- Parental leave
9d
Finance Assistant
Gains Intermediate —Remote
- Monday to Friday
- Remote
- Communication skills
Quick Apply
Office Coordinator
Samsara Eco —Jerrabomberra NSW
- Remote
- Administrative experience
Quick Apply
3d
Paralegal – Prisons Coordination Team
Knowmore Legal Service —Melbourne VIC
- Part-time
- Hybrid work
- Experience working with children
- Computer skills
- Annual leave
- Employee assistance program
Quick Apply
2d
Bookkeeper - Part Time
Hunter Tax Services —Wallsend NSW
- $30 - $34 an hour
- Part-time
- Microsoft Office
- Finance
- Education
- Professional development assistance
Quick Apply
11d
Administrative Assistant
Compass Education —Sydney NSW
- Part-time
- Office
- Administrative experience
- In-person
- Parental leave
- Employee assistance program
Quick Apply
3d
Trainee Practice Assistant
Allens —Perth WA
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- On-the-job training
11d
Office and Employee Experience Administrator
Moët Hennessy —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Management
Accounts Payable Executive
Alvarez and Marsal —Sydney NSW
- Full-time
- Finance
- Communication skills
- Time management
- On-the-job training
Accounts Clerk
Corrs Chambers Westgarth —Brisbane QLD
- Contract
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Parental leave
4d
Team Assistant
NGS Super —Sydney NSW
- Full-time
- Administrative experience
- SharePoint
- Financial services
Quick Apply
8d
Executive Assistant
DCOH —Sydney NSW
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive Assistant
Southern Cross Austereo —Subiaco WA
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Ramsay Health Care —Joondalup WA
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
Quick Apply
Executive Support Administrator
The Walter and Eliza Hall Institute of Medical Research —Parkville VIC
- $97,990 - $106,069 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Internal Account Manager
Panduit —Melbourne VIC
- Full-time
- Sales
Store Manager - Relief Team
Outback Stores Pty Ltd —Broome WA
- Full-time
- Customer service
- Computer skills
- Leadership
- Annual leave
Quick Apply
Legal Executive Assistant - Environment & Planning
MinterEllison —Greater Adelaide SA
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

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General Admin VA

The Doing Co -
Sydney NSW

Apply Now

Job Details

Full-time

Benefits

Work from home

Qualifications

Microsoft Excel
Residential construction experience
Microsoft Office
Xero
Canva
QuickBooks
Construction experience
HubSpot
AI
Communication skills
Marketing

Full Job Description

The Position

We’re looking for proactive and highly organised Operations & Admin VAs to support small to medium-sized residential construction companies in Australia. This role is ideal for someone who thrives supporting international clients, (US or Australian), excels at systems and organisation, and takes genuine pride in helping businesses run smoothly behind the scenes.

This is not a basic data-entry role. We’re looking for someone who can think ahead, take initiative, improve systems and processes, and become a trusted long-term member of the business.

If you love organisation, communication, systems, and helping businesses operate efficiently, then apply now!

About the Role

This is a full-time remote role focused on operations support, business admin, bookkeeping, and social media management. You’ll work across inbox management, scheduling, CRM updates, (think Wunderbuild), accounts payable and receivable, document organisation, client communication, social media scheduling, and more!

The businesses you’ll support are in the residential construction industry, so experience in this space is a bonus! What matters most is your ability to keep operations running smoothly, and help build and create repeatable, efficient systems and processes that scale.

The Details

Job Location: Remote, work from home.

Company Location: Australia

Job Type: Full-time 40 hours per week.

Hours (in Philippine Time): 7am to 3.30pm PHT

Responsibilities

General Admin and Operations

Manage inboxes, scheduling, reminders, and day-to-day admin tasks.
Support project coordination, workflow management, and digital file organisation across multiple projects.
Maintain and update project information in systems such as Wunderbuild, Asana, ClickUp, and Google Workspace.
Assist with subcontractor, supplier, and client communications.
Help improve systems, workflows, SOPs, and operational processes across the business.

Client Communication & Business Support

Respond to client enquiries and assist with follow-ups, scheduling, and communication.
Draft emails, templates, and documents; maintain organised CRM records.
Use tools such as HubSpot, Loom, Dropbox, and AI platforms to support operational efficiency and organisation.
Identify opportunities to improve processes, automation, and overall business operations.

Bookkeeping & Financial Admin

Manage accounts payable and receivable, invoice processing, and payment follow-ups.
Reconcile transactions and maintain accurate financial records using Xero.
Track budgets, purchase orders, and supplier payments across projects.

Social Media & Marketing Admin

Schedule and publish content across social platforms.
Create and edit on-brand graphics and posts using Canva.
Assist with newsletters, email campaigns, and basic marketing.

Software Skills

You are proficient in:

Microsoft Office 365, Google Workspace
Xero and/or Quickbooks for bookkeeping
Canva for social media and marketing content
Asana, ClickUp, or similar project management tools
Communication platforms such as Gmail and WhatsApp

Ideal, but not essential:

HubSpot or similar CRM
Wunderbuild or other construction project management software
AI and workflow automation tools
Basic video editing or Loom for communication

We Want to Hear From You If You’re…

An experienced VA or Operations professional with 3–4+ years supporting international clients (Australian, UK, or US-based businesses preferred) from home.
Experience setting up or improving internal systems, processes, or SOPs.
Confident with bookkeeping / financial admin tasks (invoice entry, reconciliation, expense tracking) : Xero experience or strong general bookkeeping admin
Confidence with project management and CRM tools, i.e. Wunderbuild, Asana, or Excel.
Experience with social media management, Canva and/or other design programs.
Strong communication, time management, and attention to detail.
Exceptional English written and verbal communication skills.

Experience in the construction or trade industry is a bonus, but not required.

You’ll Thrive in This Role If You…

Are comfortable learning new software and systems quickly.
Have strong problem-solving and communication skills.
Are proactive and capable of thinking ahead without being micromanaged.
Are excited to build, document, and improve systems from scratch.
Communicate clearly and respectfully in a small, high-trust remote team.
Are reliable, consistent, and invested in growing with the role long term.

How to Apply

If you’re an experienced VA with strong admin, bookkeeping, and social media skills — and you’re looking to build a long-term role supporting Australian businesses — we’d love to hear from you.

Just reply to this ad and we’ll send through a link to our application form.

Apply Now

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expense management team member jobs

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I want to receive the latest job alert for expense management team member

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