In-Demand Executive secretary Jobs

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- Communication skills
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Director, Office of the Deputy Secretary
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Judicial Executive Secretary
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Team Executive (Legal Secretary) - 12 month FTC
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Senior Executive Coordinator
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Practice Executive (Senior Legal Secretary/Executive Assistant)
Ashurst LLP —Sydney NSW
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Company Secretary
Oxfam —Melbourne VIC
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Deputy Secretary Development Assessment and Sustainability
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Senior Executive Advisor
Greenpeace Australia Pacific —Sydney NSW
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Senior Policy and Project Officer
Department of Justice and Community Safety —Melbourne VIC
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Executive Director, Return to Work Delivery
Premier's Department —Sydney NSW
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Policy Officer
Department of Premier and Cabinet —Melbourne VIC
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Executive Assistant
Treasury —Sydney NSW
- $113,574 - $125,720 a year
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SCC Operations Support Officer
Department of Justice and Community Safety —Melbourne VIC
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Assistant Company Secretary
Nuix —Sydney NSW
- Hybrid work
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Manager, Relocatables Team
Victorian School Building Authority —Melbourne VIC
- $142,790 - $191,084 a year
- Full-time
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12d

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Executive Officer - Office of the Deputy Secretary (ODS)

Crown Lands and Public Spaces -
Sydney NSW

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Job Details

Full-time
$149,739 - $173,174 a year
11 days ago

Qualifications

Communication skills

Full Job Description

Crown Lands and Public Spaces

Reference number

550490

Occupation

Project Management, Advisory, Executive Support and Secretarial, Analysis, Reporting, Research, Strategy

Work type

Full-Time

Location

Sydney City, Sydney - West

Salary Information

Clerk Grade 11/12

Closing date

14 June 2026 at 11:55pm

Together we shape thriving communities, public spaces, places and economies.

Executive Officer, Office of the Deputy Secretary Crown Lands and Public Spaces
Temporary Full Time Opportunity up to November 2027 (Parental Leave Cover)
Office location – Parramatta, other NSW locations considered
Salary relative to experience, ranges from $149,739 to $173,174 plus super

What’s in it for me?

Join our team for a fantastic culture with dynamic collaboration and genuine long-term career support. We offer flexibility in work arrangements, diverse and fulfilling assignments, and prioritise work/life balance and wellbeing with initiatives like flex leave and access to support programs. Additionally, we are committed to fostering a diverse and inclusive workplace where everyone feels welcome, respected, and empowered to succeed.

The role

If you’re an agile operator with exceptional interpersonal finesse, this is your moment. We’re searching for a dynamic Executive Officer who thrives in fast‑moving environments, builds strong relationships with ease, and brings clarity to complex, high‑stakes work.

In this pivotal role, you’ll lead a small, high‑performing team and act as the strategic engine behind the Deputy Secretary, Crown Lands and Public Spaces, and the Director, Office of the Deputy Secretary. Your influence will be felt across the organisation as you steer communications, shape strategic advice, and keep critical initiatives moving.

What you’ll be doing

High‑level communications — Prepare, manage and refine briefings, submissions, reports, presentations and correspondence that are accurate, timely and strategically sharp.
Stakeholder coordination — Serve as the trusted point of contact for the Deputy Secretary and Director, ensuring seamless communication, proactive engagement and on‑time responses.
Strategic and operational planning — Implement, monitor and report on plans that drive organisational performance and inform decision‑making at the highest level.
Research & strategic advice — Deliver insights and analysis on complex policy, planning and operational matters to support informed, future‑focused decisions.
Issues management — Identify emerging issues early, manage risks and support effective resolution to protect organisational integrity.
Project leadership — Lead or contribute to projects that advance organisation‑wide strategic and operational objectives.
Administrative excellence — Develop and refine systems, processes and practices that enhance efficiency and deliver quality outcomes.

For more information, please visit the Role Description: Executive Officer ODS

About You

Strong judgement and the ability to operate in high‑pressure, fast‑moving executive environments.
Experience leading projects and delivering against milestones.
Strong strategic thinking and problem‑solving skills, with the ability to develop practical options and solutions.
Excellent communication and interpersonal skills, with a talent for building relationships and navigating differing viewpoints.
The ability to manage competing priorities and deliver high‑quality work under pressure.
A collaborative mindset and a commitment to supporting team success.
High levels of discretion, professionalism and organisational awareness.

About us

The Department of Planning, Housing and Infrastructure (DPHI) improves the liveability and prosperity of NSW. To achieve this, we: create vibrant, productive spaces and precincts; manage lands, assets and property effectively and deliver affordable and diverse housing. We strive to be a high-performing, world-class public service organisation that celebrates and reflects the full diversity of the community we serve and builds the cultural capability of our department to improve outcomes with and for Aboriginal people, communities and entities.

We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging. DPHI supports various employee affinity groups, practices flexible working, offers job share and workplace adjustments.

Join us

If excited by the information above, we look forward to receiving your application, including a copy of your resume and cover letter expressing your interest and suitability for the role.

Applications close, 11:55pm Sunday 14th June 2026

Should you require further information about the role please contact Laura Vidmar via [email protected] or Ruby Slater via [email protected]

A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment. This role is subject to standard pre-employment checks, including a criminal record check.

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process (including an alternate format of the application form), ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via [email protected] or (0 63637676 - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Check out our Aboriginal applicants guide to assist with applying for the role or contact our Aboriginal Career pathways team for a yarn

Apply Now

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