In-Demand Administrative coordinator Jobs

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Administrative Coordinator - Remote (Sydney)
Recollective Inc. —Sydney NSW
- Full-time
- Remote
- CRM software
- Microsoft Excel
- Sales
Quick Apply
Administrative Coordinator
Chill —Brookvale NSW
- $65,000 - $76,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Senior Secondary Certificate of Education
Quick Apply
Schedule Co-ordinator
Bolton Clarke —Melbourne Northern Suburbs VIC
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Health insurance
- Employee assistance program
Senior Client Wellness Coordinator
Solis Wellness & Guidance Australia —Sydney NSW
- $88,000 - $112,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Wellness program
- Health insurance
Quick Apply
Remote Operations Coordinator
APX Hotels Apartments —Remote
- Weekend availability
- Remote
- Hospitality
- Customer service
- Maintenance
Administration Officer | Full-time Temporary with a Possibility of Permanency
Education —Canberra ACT
- $86,750 - $93,416 a year
- Temporary
- Microsoft Office
5d
Admissions Officer
Australian National University —Canberra ACT
- $87,570 - $95,530 a year
- Full-time
- Recruiting
11d
Coordinator, Clinical Operations
Cogstate —Remote
- $90,000 - $100,000 a year
- Remote
- English
- Microsoft Office
- Administrative experience
- Work from home
Quick Apply
13d
Administration and Review Officer
Queensland Government —Queensland
- Part-time
7d
APY SUPPORT COORDINATOR
TAFE SA —South Australia
- $71,589 - $76,033 a year
- Full-time
- Management
- Administrative experience
- Organisational skills
- Parental leave
- Employee assistance program
13h
Admin Officer/Coordinator
BaptistCare —Dubbo NSW
- Part-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Gym membership
5d
Project Coordinator/Administrative Officer, Statewide Services
Eastern Health —Richmond VIC
- Full-time
- Microsoft Excel
- Administrative experience
- Communication skills
- Health insurance
- Annual leave
14d
Clerical Officer
WA Country Health Service —Western Australia
- $74,031 - $81,776 a year
- Full-time
7d
Office Manager
Australian Centre —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Office
- Organisational skills
- In-person
Quick Apply
9h
Visa Operations Coordinator (Documents & Field Support)
CIBT —Canberra ACT
- Management
- Organisational skills
- Communication skills
Case Coordinator SAT
Department of Justice —Western Australia
- $86,439 - $92,795 a year
- Full-time
- Case management
- Annual leave
- Gym membership
4d
Operations Support Coordinator (Water or Power)
Pilbara Meta Maya Regional Aboriginal Corporation —Karratha Industrial Estate WA
- $90,000 - $110,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Employee assistance program
Quick Apply
Client Intake & Service Coordinator
LYZ Food Pty Ltd —Bankstown NSW
- $65,000 - $75,000 a year
- Part-time
- Customer service
- English
- Administrative experience
- Employee discount
- Free food
Quick Apply
7d
Customer Care Coordinator- Devonport
WSA APAC —Devonport TAS
- Monday to Friday
- Customer service
- Administrative experience
- Clinic
- Parental leave
- Employee assistance program
Quick Apply
Administration Officer
Mental Health Tribunal —Western Australia
- $86,439 - $92,795 a year
- Full-time
- Wellness program
6d

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Administrative Coordinator - Remote (Sydney)

Recollective Inc. -
Sydney NSW

Quick Apply

Job Details

Full-time

Qualifications

CRM software
Microsoft Excel
Sales
Salesforce
Organisational skills
HubSpot
AI
Communication skills
Time management

Full Job Description

Who We Are

Recollective Inc. is the leading provider of online research software for conducting qualitative research studies and fostering strategic customer insight communities. Launched in 2011, Recollective is recognized in the top 20 in the 2025 GRIT50 ranking of the world’s most innovative suppliers in the market research industry. Thousands of the world’s most innovative market research agencies and enterprises choose Recollective.

As a fast-growing tech company headquartered in Ottawa, Canada, we have very ambitious goals and we’re not slowing down. We like to dream big, get things done and have fun while doing it. Interested? Apply today!

Find out more about us and our story here!

Who You Are

This is a remote position joining a small local team. You will play a key role in our growing Asia-Pacific (APAC) presence while collaborating with our global teams from your home office. While we offer the flexibility of working from home, we have a preference for candidates based in Greater Sydney to allow for occasional in-person team collaboration.

We are seeking a proactive and detail-oriented Administrative Coordinator to serve as the operational backbone of our APAC team. You'll work across all departments, providing crucial support that ranges from routine tasks to operational improvements. While you don’t need to be an expert in everything on day one, you are naturally tech-savvy and thrive in a fast-paced, multi-faceted environment where no two days are the same.

Role Responsibilities

Provide high-level administrative assistance across all departments, ensuring daily tasks and general data management duties are completed accurately.
Develop and maintain clear documentation for company processes, proactively identifying and driving workflow improvements.
Support the Services team with administrative tasks by scheduling new projects and maintaining meticulous records to ensure seamless service delivery.
Periodically report on administrative tasks and metrics to senior team members.
Plan and execute team and client offsites including: managing vendor relationships, travel arrangements and scheduling.
Streamline departmental efficiency by managing the administrative lifecycle of customer accounts and sales documentation.

Required Skills and Experience

Previous experience in a similar role, ideally within an administrative environment.
Excellent written and oral communication skills, with a knack for translating complex requests into clear, professional responses.
Superb attention to detail and organisational skills.
A self-starter who thrives in a remote environment, with the confidence to manage your own time while staying tightly synced with a global team.
Superior time management skills with a demonstrated ability to multitask and prioritize competing demands.
A sense of urgency and commitment to completing tasks, with a focus on delivering results.
Highly proficient at using Microsoft Excel.
The ability to confidently and effectively work with Directors and the Executive team.
Advanced computer literacy and experience with cloud-based office software such as Google Workspace and a "tech-curious" mindset.
Experience using AI tools (e.g., ChatGPT, Gemini or other AI features) to enhance productivity, draft communications or solve problems is a strong asset.
Experience with CRM software (e.g., Salesforce, etc.) and/or email and customer marketing software (such as Apollo, Hubspot or Outreach) is a significant plus.

Location

This is a remote-working position, open to any applicant based and legally eligible to work in Sydney, Australia.

________________________

Working at Recollective

Some people excel in a more formal hierarchy, with a precise job description, a standard 9-5 routine or an environment where your path forward is pre-defined in a traditional way.

This is not that kind of place. At Recollective, everyone is a driver - there are no passengers and no excuses as we continue to build our company together.

If you are customer-obsessed, inspired to find your own new challenges and opportunities, energized by fast-paced change, and driven to blaze our own trail…you will love it here.

Our Core Values

Our core values serve as our compass, helping us maintain our corporate culture by hiring candidates with aligned values, shaping our programs and policies, and guiding our actions and decisions.

Read more about each of our core values below:

Transparency
Drive
Excellence
Humanity
Team

We value the time and effort you put into your application. Every application is reviewed by a real person to give each candidate the attention they deserve. Artificial intelligence tools may be used to assist in the screening or assessment of applications for this position, but final hiring decisions are made by the selection team.

_________________________________________________________________________

Recollective is an equal opportunity employer and welcomes applications from all qualified individuals including women, Aboriginal and Torres Strait Islander peoples, people with disabilities, people from culturally and linguistically diverse backgrounds, and people from gender and sexually diverse communities.

We want to be sure that everyone is able to participate fully and equally in our selection process. If you are selected for an interview, please let us know if you require any reasonable adjustments.

Recollective is committed to protecting our job applicants' personal information. We gather, store and handle data fairly, transparently and with respect towards individual rights. By applying, you declare that you have read, understood, and consent to our Job Applicant Privacy Policy.

We would like to thank all applicants for their interest in our company, however, only those candidates selected for an interview will be contacted by our Talent Acquisition team.

Quick Apply

Refine Your Search

administrative coordinator jobs

Administrative Coordinator - Remote (Sydney)

Administrative Coordinator

Schedule Co-ordinator

Senior Client Wellness Coordinator

Remote Operations Coordinator

Administration Officer | Full-time Temporary with a Possibility of Permanency

Admissions Officer

Coordinator, Clinical Operations

Administration and Review Officer

APY SUPPORT COORDINATOR

Admin Officer/Coordinator

Project Coordinator/Administrative Officer, Statewide Services

Clerical Officer

Office Manager

Visa Operations Coordinator (Documents & Field Support)

Case Coordinator SAT

Operations Support Coordinator (Water or Power)

Client Intake & Service Coordinator

Customer Care Coordinator- Devonport

Administration Officer

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