In-Demand occupational therapy administration Jobs in westmead, nsw

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Customer Support & Administration Officer - Allied Health Practice
Grace Children's Therapy —Castle Hill NSW
- Full-time
- Customer service
- Administrative experience
- Computer skills
Quick Apply
NATIONAL SENIOR ADMINISTRATION COORDINATOR
Take Charge Assessment and Therapy —Crows Nest NSW
- $75,000 a year
- Full-time
- Administrative experience
- Working with children
- In-person
Quick Apply
10d
Allied Health Professionals – Occupational Therapist/ Speech Therapist
Therapy Care —Parramatta NSW
- $90,000 - $150,000 a year
- Full-time
- Hybrid work
Quick Apply
Paediatric Occupational Therapist - Overseas Candidates
Grace Children's Therapy —Castle Hill NSW
- $77,000 - $100,000 a year
- Administrative experience
- Working with children
- Bachelor's degree
- Employee assistance program
Quick Apply
Contractor Occupational Therapist/ Speech / Support Coordination & BSP
Therapy Care —Blacktown NSW
- Full-time
- Hybrid work
Quick Apply
Workers Compensation Claims Manager (Health Manager Level 3)
NSW Health —Camperdown NSW
- $132,236 - $150,222 a year
- Full-time
- Education
- No degree
- Analytics
- Parental leave
- Employee assistance program
3d
Contractor Behaviour Support Practitioner / Support Coordinator
Therapy Care —Sydney NSW
- $50 - $130 an hour
- Full-time
- Hybrid work
Quick Apply
Recovery & Return to Work Psychologist
ORS —Fairfield NSW
- Part-time
- Hybrid work
- Work from home
Paediatric Occupational Therapist - New Graduate Role
Grace Children's Therapy —Castle Hill NSW
- $77,000 a year
- Working with children
- Bachelor's degree
- Communication skills
- Employee assistance program
Quick Apply
Mobile Physiotherapist - Western Sydney
Fleet Healthcare —Erskine Park NSW
- $80 an hour
- Choose your own hours
- Private practice
- Organisational skills
- Smartphone
Quick Apply
Mobile Exercise Physiologist
Fleet Healthcare —Sydney NSW
- $70 an hour
- Contract
- Organisational skills
- Smartphone
- Communication skills
Quick Apply
Mobile Speech Pathologist
Fleet Healthcare —Sydney NSW
- $80 an hour
- Contract
- Organisational skills
- Smartphone
- Communication skills
Quick Apply
Behaviour Support Practitioner - Psychologist, Social Worker, SP or OT
SAL Consulting —Sydney NSW
- Full-time
- Travel reimbursement
- Annual leave
10d
Mobile Physiotherapist - North Shore
Fleet Healthcare —Chatswood NSW
- $80 an hour
- Choose your own hours
- Private practice
- Organisational skills
- Smartphone
Quick Apply
Mobile Physiotherapist - Inner Western Sydney
Fleet Healthcare —Strathfield NSW
- $80 an hour
- Choose your own hours
- Private practice
- Organisational skills
- Smartphone
Quick Apply
Senior Speech Pathologist
SAL Consulting —Sydney NSW
- Full-time
- Management
- Administrative experience
- Travel reimbursement
- Annual leave
10d
Mobile Podiatrist - Georges River
Fleet Healthcare —Kogarah NSW
- $80 an hour
- Contract
- Smartphone
- Communication skills
Quick Apply
Mobile Podiatrist - Canterbury-Bankstown
Fleet Healthcare —Canterbury NSW
- $80 an hour
- Contract
- Smartphone
- Communication skills
Quick Apply
Mobile Podiatrist - Bayside
Fleet Healthcare —Bexley NSW
- $80 an hour
- Contract
- Smartphone
- Communication skills
Quick Apply

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Customer Support & Administration Officer - Allied Health Practice

Grace Children's Therapy
Castle Hill NSW

Quick Apply

Job Details

Full-time

Qualifications

Customer service
Certificate III
Administrative experience
Driver Licence
Computer skills
Typing
Working with Children Check
Office experience

Full Job Description

We are a busy occupational therapy practice and looking for a fulltime administration support officer with experience in customer service and administration to join our allied health practice.

The successful applicant will work as an important member of the team by providing administrative support to our friendly therapy team and assisting with coordinating our client appointments, processing transactions, invoicing and ad-hoc admin tasks. A pivotal component of this role will be keeping our database up to date and providing phone support to our clients, including onboarding clients into our practice and updating therapist diaries.

Knowledge of the National Disability Insurance Scheme and medical referral process is beneficial as a large part of your role is providing information to clients and coordinating calendars, however we are willing to provide training to the right person.

You will be working within a team of administration support officers, therefore, it's essential to be a team player and you would report directly to the practice manager and the company director.

The applicant needs to be well presented and enjoys working in a busy environment, as well as, have a good eye for detail and excellent customer service skills. Being able to build rapport with parents is essential as you will be a point of call for families that attend the practice. We mostly work with young children with varying disabilities therefore you need to be a person of integrity, patience and understanding.

This role requires you to be able to work unsupervised and complete duties independently and on a timely basis. This job role requires a person who is a logical thinker and able to multi-task and manage their time efficiently. Accuracy and attention to data entry is a requirement.

We are completely paperless, and utilise a number of apps and platforms to streamline all our systems therefore you need to be trained in using our software platforms.

The duties include:

Maintain accurate client records.
Process invoices and payments through our gateway.
Handle correspondence and communication with clients
Support the team with various administrative duties as needed
Opening and closing the clinic
Transactions, including emailing invoices and receipts and processing payments.
Answering the phone and coordinating appointments
Keeping our client database up to date.
Setting up client profiles in the system
Liaison with clients and following up on documentation
Processing, scanning incoming and outgoing correspondence (as we are paperless) to the database.
Following up daily on payments and reconciling transactions to ensure the day is balanced.

Essential Criteria:

Certificate III or above in office administration/business or similar work experience in administration.
Experience processing and reconciling invoices.
Attention to detail.
Being able to work independently and autonomously is essential.
Being able to prioritise workflow and manage time to ensure invoicing is completed by the end of the day.
Be willing to learn how to use our Practice Management Software
Experience working in with allied health or medical sector is highly regarded.
Understanding the NDIS process is beneficial as a large portion of our work is with NDIS participants however, training will be provided.
Experience with the Medicare scheme is beneficial
Working with Children Check is mandatory (willing to obtain one)
NDIS Worker Screener is mandatory (willing to obtain one)
High level of computer skills with adequate typing speed of 35-40 wpm
Attention to detail and meticulous data entry is essential
Be reliable and possess a strong work ethic
Ability to work in a face-paced environment
A fast learner with using a variety of apps and platforms
Being punctual is important as the opener for the day.
NSW Drivers Licence and own vehicle required

Hours:

Need to be available to work up to 7pm

Fulltime position available - 40 hours per week.

Operation hours:

Tuesday 10am to 7pm
Friday 9am to 6pm
Saturday 7:30am to 1:30pm (on as needs basis to cover leave requests)

Commencement Date: April/May 2026

Quick Apply

Refine Your Search

occupational therapy administration jobs in westmead, nsw

Customer Support & Administration Officer - Allied Health Practice

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Allied Health Professionals – Occupational Therapist/ Speech Therapist

Paediatric Occupational Therapist - Overseas Candidates

Contractor Occupational Therapist/ Speech / Support Coordination & BSP

Workers Compensation Claims Manager (Health Manager Level 3)

Contractor Behaviour Support Practitioner / Support Coordinator

Recovery & Return to Work Psychologist

Paediatric Occupational Therapist - New Graduate Role

Mobile Physiotherapist - Western Sydney

Mobile Exercise Physiologist

Mobile Speech Pathologist

Behaviour Support Practitioner - Psychologist, Social Worker, SP or OT

Mobile Physiotherapist - North Shore

Mobile Physiotherapist - Inner Western Sydney

Senior Speech Pathologist

Mobile Podiatrist - Georges River

Mobile Podiatrist - Canterbury-Bankstown

Mobile Podiatrist - Bayside

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